E-board Position Outlines
Revised Spring 2007
President
Oversees and presides all House activities
Presides over and supervises Executive Board meetings
Reports the results of Executive Board meetings to House members at the following House meetings
Acts as a liaison between Residence Life and Photo House
Is not required to be on a House Committee
Evaluates and helps promote House goals
Is responsible for upkeep and management of all general House equipment
Coordinates visiting student program
Sets up meetings with House Advisors
Vice President
Supervises Committee Chairs and requires committees to report regularly
Acts as a liaison between Residence Life and Photo House
Fills in for President when he/she is absent
Is not required to be on a House Committee
Is in charge of overseeing and supervising Evaluations
Responsible for planning Community Service with RAs
Secretary
Takes minutes and attendance at all House meetings
Submits typed minutes to Photo School Representative, President and Vice President, as well as and the Webmaster, ResLife advisor, Photo School Advisor and the CEC
Posts minutes in Photo House
Is responsible for the upkeep of the House calendar
Keeps track of member attendance at House meetings and issues warnings to members who miss a meeting.
After one missed meeting there will be a warning. After two missed meetings the Secretary sends out a docking notice
Treasurer
Supervises all financial transactions of the House and keeps financial records
Collects House dues each quarter and notifies facility managers of delinquent payments
Presents House Financial Statements
Facilities Manager
Enforce "Facility Usage" rules, maintain darkroom and maintain studio
Keep quarterly updated inventory of darkroom and studio
Organize Chem Runs
Post darkroom sign-up sheet and Studio sign up sheet
Train House members on policy and usage of Darkroom and Studio
Present disciplinary action cases to Executive Board
Cross check sign up sheet and usage lists each Sunday, report all discrepancies to Executive Board
Responsible for proposing changes in the physical structure of the House
Fixes any House equipment which has broken
Academic Enrichment Committee Chair
Acts as liaison between the Photo School and Photo House
Attends all special Photo School functions where student input is needed
Picks up Photo House mail in Photo School
Must keep in contact with Photo School advisor
Organizes study sessions on floor and assists with member academic needs
Recruitment History Advertising and Membership Chair
Is responsible for keeping the House at 100% occupancy at all times
Keeps an accurate file on alumni
Runs and supervises open house activities
Advertises for membership whenever an opening on the House occurs
Responsible for training of the Welcoming Committee and House tour training
Fundraising and Public Relations Committee Chair
Responsible for the coordination of all donations given to the House
Ensure that all donated materials are not sold or misused with the intention of making a profit
Updates the House brochure, business card and corporate packets as necessary
Write and distribute press releases as needed
Responsible for all fundraising events or other activities, which will create a profit for the House
Responsible for collecting money from fundraising events and turning it in to the Treasurer
Coordinates recycling redemption visits
Lab Technician
Responsible for upkeep of Print Finishing Room
Updates the technology as needed
Social Committee Chair
Plans and organizes programs on and off the floor
Should work closely with the RA
Responsible for any paperwork and clearance associated with events
Will keep a list of member attendance at events
Lecture Committee Chair
Plans and organizes speakers to lecture both the House and the community
Advertises for upcoming lectures
There must be at least 2 lectures per year
Gallery
Responsible for the Gallery and all shows
There must be at least 2 shows per quarter
Webmaster
Responsible for web site design and upkeep
Keeps the information up to date
Committee Chairs/Representatives
Are involved in their respective committee functions and represent the views of their committee to the Executive Board. Each committee has only one vote, regardless of the number of representatives at the meeting. Committee heads are required to take attendance at all Committee meetings and report to the Vice President on absences.
Faculty/Staff Advisor
Must attend either a floor meeting or an Executive Board meeting twice a quarter
Acts as a liaison between the College/Department and the House
Help facilitate and attend Faculty programming in the House at least once a year
Assist the floor in planning future academic goals
Maintain contact with the Residence Life Advisor once a quarter