Policy Number: E1.0

Policy Name: EMPLOYEE CLASSIFICATION AND STATUS

Scope: Applies to all employees

Employee status for the purpose of determining benefits is defined as follows:

I. CLASSIFICATION:

Faculty: Persons whose prime RIT responsibility is teaching credit courses which apply to an RIT credential, or certain special courses under the auspices of one of the colleges, as well as those who hold one of the faculty ranks but are not currently teaching.

Professional/Administrative Staff: Non-faculty employees exempt from the provisions of the Fair Labor Standards Act (FLSA) because they are employed in a bona fide executive, administrative, or professional capacity. Work performed is predominantly intellectual and varied in character, requiring the consistent exercise of discretion and judgment, with no more than 20% of time spent on work which is routine and/or clerical.

Non-Exempt Staff: Non-faculty employees who are not exempt from FLSA and therefore are eligible for overtime payments.

  1. General Staff: Office, clerical and technical non-exempt employees.
  2. Hourly Staff: Service and maintenance non-exempt employees.

II. STATUS:

A. Regular Employees are employees of the university who are employed for a term greater than six months.

1. Full-Time:
a. Staff: persons who are regularly scheduled to work 1500 hours or more per year.

b. Faculty: persons who have received and accepted a contract for 100% of a full-time load, as defined by the dean of the college.

2. Extended Part-Time:
a. Staff: persons who are regularly scheduled to work at least 750 but less than 1500 hours per year.

b. Faculty: Persons who have received and accepted a contract for a load 50% or greater but less than 100% of the full-time load, as defined by the dean of the college.

3. **Part-Time:
a. Staff: persons who are regularly scheduled to work less than 750 hours per year.

b. Faculty: persons who have received and accepted a contract for a load which is less than 50% of the full-time load, as defined by the dean of the college.

B. Temporary Employees are persons employed on an "as needed" basis for whom future employment is not intended.

1. **Temporary:
a. Staff: persons who are employed for a term of less than six months and who are scheduled to work less than 1,000 hours within the six month period. (Monitoring the 1,000 hour time limit is the responsibility of the employing department.)

b. Adjunct Faculty: persons employed for an academic term on the condition of sufficient enrollment in a particular course or courses. The annualized load may not exceed 50% of the full-time load as defined by the dean of the college. (Monitoring the 50% of full-time constraint is the responsibility of the employing department.)

2. **Casual Temporary: persons who are employed to work one or a few days at a time (typically for short term special projects or seasonal work), who do not work more than 1,000 hours per calendar year. Casual temporaries must be paid on a weekly time card basis.


**Federal legislation requires the provision of certain benefits to persons employed over 1,000 hours annually. Consequently, care must be taken to ensure that regular part-time and temporary employees do not exceed the 1,000 hour annual limit.

Responsible Office: Human Resources

Effective Date: Approved May 20, 2010

Policy History:
Last revised: April 20, 2000
Last edited May 2006
Edited October 2010
Edited September 2012 (conversion and identification of responsible office)