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I was unable to attend a SmartEvals training session at RIT. Where can I learn about SmartEvals?

You can visit our Self-Training Videos page.  You can also view a pre-recorded RIT training session here.  Also, once you login to SmartEvals, you have the option to visit SmartEvals’ extensive library of help videos and FAQs.

What is SmartEvals?

SmartEvals is an online-only system which, as of Fall 2013, is the official student rating of teaching effectiveness of record for annual performance reviews and tenure and promotion processes.

Will teaching effectiveness data produced with systems prior to SmartEvals be available for promotion and tenure decisions?

Yes. All historical teaching evaluation data obtained with current and older systems will still be available as input to the faculty evaluation processes, as required by data timelines and process needs.

Can old student ratings of teaching effectiveness systems be used?

No. SmartEvals will be RIT''s official student rating of teaching effectiveness system in place starting Fall 2013.

Where can I learn more about SmartEvals?

There is an extensive library of self-training SmartEvals videos available to faculty. Please take a look at the "Self-training faculty videos" tab in this page.

What do I need to login to the SmartEvals system?

A valid RIT login ID and your RIT password.  Go to https://rit.smartevals.com/ to take your to RIT''s customized SmartEvals webpage.

I cannot login to SmartEvals. What can I do?

There may be several reasons (keep in mind that for fall 2013, SmartEvals will become available for faculty access starting September 9):

  1. It may not be September 9, 2013 yet.  Please wait.
  2. You may not have a valid RIT login ID.  Please note that SmartEvals uses your RIT login ID to authenticate you.  Please go to http://www.rit.edu/its/help and proceed from there.
  3. You may have a valid RIT login ID which you may not have used in a long time.  Please go to http://www.rit.edu/its/help and proceed from there.

Note that the SmartEvals database runs independent of RIT''s systems.  Changes made to our systems may take time to propagate to SmartEvals.  While the SRATE office and ITS personnel are working diligently to keep SmartEvals up-to-date, changes done on RIT systems each week (like enabling your RIT login ID) will be reflected on SmartEvals by the end of weeks 2, 3, 4, 5 and 6 of each term.  A final update will be made at the end of week 12 in preparation for opening SmartEvals to our students by the start of week 13 each semester.

I can login to SmartEvals but I do not see all the labs and courses I am teaching. Why?

There may be several reasons:

  1. Certain labs that run concurrently with a course are not assigned a separate final grade.  Instead, the course and its lab are issued a combined final grade.  SRATE surveys will not be produced for the lab component of these courses.  You may be scheduled to teach this kind of labs this term.  Check with your department chair or program coordinator.
  2. You may not be scheduled to teach any courses this term.  Check with your department chair or program coordinator.
  3. You may be teaching courses but your department may not have updated the SIS system yet.  Contact your department chair or program coordinator.

Note that the SmartEvals database runs independent of RIT''s systems.  Changes made to our systems may take time to propagate to SmartEvals.  While the SRATE office and ITS personnel are working diligently to keep SmartEvals up-to-date, changes done on RIT systems (like updating RIT''s SIS course schedule) will be reflected on SmartEvals by the end of weeks 2, 3, 4, 5 and 6 of each term. A final update will be made at the end of week 12 in preparation for opening SmartEvals to our students by the start of week 13 each semester.

Is my RIT password safe?

Yes. RIT is providing full authentication services to our SmartEvals services; your RIT password is not being shared with or stored in SmartEvals authentication services. If you update your RIT password on RIT authentication services, the new password will provide you access to our customized RIT SmartEvals webpage.

How do I login to SmartEvals?

Use the following link: https://rit.smartevals.com/

At the prompt, enter your RIT login ID and password.

When and for how long will surveys be open for students?

By recommendation of the AAC, surveys will be open weeks 13-15 of the fall and spring semesters, respectively; weeks 9-10 of the summer term and days 13-15 of the January intersession.

Does SmartEvals provide online help?

Yes. SmartEvals has a robust online help feature designed to provide faculty quick and to-the-point answers. When you login to RIT''s customized SmartEvals page, click on "Help" and type your question, keyword or terms that the online search system can use to identify items of relevance.

Can promotion and tenure committees see results from college, department and university-wide questions?

Yes. When colleges are ready, they will provide the SmartEvals campus coordinator with the necessary data to setup tenure and / or promotion committee access rights. Tenure and promotion committee members will only be able to view evaluations from those individuals whose documents the committee is reviewing

Can promotion and tenure committees see results from my faculty-specific survey questions?

Only if you grant them access through RIT''s customized SmartEvals page.

How many questions can I add to each of my student rating of teaching effectiveness surveys?

You can add up to five questions to each of your surveys.

What kind of faculty-specific questions will I be able to add to my surveys?

The SmartEvals environment allows faculty to add a wide variety of question types such as Likert scale items, multiple choice, yes / no, and open ended free text questions. Likert scale items, multiple-choice and yes/no questions are highly recommended because they are easier to analyze and provide summative data over time.
Before adding your own questions, please take the following into account:

  1. Each survey will include ten core university-wide questions; seven of these questions focus on your effectiveness as a teacher.
  2. Each of your surveys may also include a number of college-specific questions provided by your college''s leadership.  These questions may focus on other aspects of instructional effectiveness or the teaching/learning context.
  3. You may have been using questions of your own with previous surveys of teaching effectiveness. You should consider whether or not some of those questions may be duplicative of either the university-wide or college-specific questions.
  4. Asking the same or similar question more than once within the same survey may cause students to lose interest in that survey.
Does SmartEvals provide sample faculty-specific questions I can use?

Yes.  SmartEvals provides a data bank of 40 Ascend™ questions.  While RIT does not necessarily endorse the use of these questions, using them will provide youwith nation-wide comparative data, which allows you to compare yourself with results from other schools. Follow this video link to learn more about SmartEvals Ascend™ Normative questions.  The questions can be found here.