If you find a position through your network, you should be in touch with Stephanie as soon as you have been offered an interview. Stephanie and her office will double-check that the opportunity is legitimate and that it will count for co-op credit. You will need to provide the following information:
Name of contact, including phone number & email address
Description (detailed list) of the duties of the position
Registering Your Co-op
To enroll your co-op: Report the position to Co-op & Career Services:
Staff will enroll you on SIS (allow 1-2 weeks for processing)
For technical issues, or to make an update to a previously reported co-op block, contact email@example.com
Students should also notify:
Financial Aid: Report the co-op block through eServices: Log-in and click Financial Aid & Scholarships > Change of Enrollment
Housing: If applicable, contact Housing Operations to adjust your contract, firstname.lastname@example.org
Be sure you complete the following prerequisites before registering for co-op:
SWEN-099 (Undergraduate Co-Op Seminar)
SWEN-262 (Engineering of Software Subsystems); with a C- or better
COMM-253 (Professional Communications)
You may take maximum one course while on co-op. If you are enrolled in classes for the term, email email@example.com. You will need to include if you would like to be dropped from all classes or if you want to stay in one course while you are on co-op.
Co-op is registered on your schedule as a 0 credit class. While on co-op, you are considered a full-time student. However, during co-op, students are not eligible to receive financial aid, including private alternative loans. Contact your Financial Aid counselor with any questions.
Report your co-op within one week of accepting a position. If you do not register your co-op promptly, you are putting your health insurance, financial aid and student loans at risk.
Full-time students must complete a minimum of 3 co-op blocks (2 semesters and one summer). Additional co-op blocks are permitted, with advisor approval, up to a maximum of 6 blocks total.
Co-op Approval If you found your co-op using Handshake:
Positions found through RIT’s Handshake and labeled for Software Engineers are typically pre-approved. However, you should use your judgment; if a position does not look appropriate, contact the SE coordinator in the Co-op & Career Services Office, Stephanie Ryan, at firstname.lastname@example.org.
If you found your co-op using a method other than Handshake:
Before accepting your offer, you should review the position with Stephanie Ryan.
Provide Stephanie the following information:
Point of contact, including phone & email
Description of the duties of the position
Required qualifications for the position
Technologies with which you will work
Three steps In order to earn a passing grade for your co-op:
Submit your student evaluation on the co-op website. Deadline: Exam week of the term you are on co-op.
Remind your supervisor to submit the employer evaluation. Deadline: Exam week of the term you are on co-op.
Schedule a meeting with your Faculty Co-op CoachDeadline: Upon your return to campus / by the end of Week 3, in the term following your co-op.
If you are missing evaluations, you will receive an F
If both evaluations are submitted, you will temporarily receive an Incomplete (grade field will be blank)
After you meet with your faculty coach, your grade will be changed to an S
If you do not meet with your faculty coach by the end of Week 3, your grade will be changed to an F
Notes for students on a double-block
You DO need to submit both evaluation forms at the end of EACH term. You will receive an F if both evaluations are not submitted by the grading date.
You DO NOT need to meet with your faculty coach while you are still on co-op.
As long as both evaluation forms are submitted, you will receive an S for the first block.
Co-op Grading FAQs
What is the purpose of the meeting?
Open up lines of communication between you and a faculty member.
Bring depth to your co-op experience, by discussing your experiences with a knowledgeable mentor.
Give faculty a chance to hear about your co-op experience.
This meeting is designed to be mutually beneficial for you and for your co-op coach. This meeting is NOT intended to ‘test’ you, or make it harder for you to pass your co-op.
What will the meeting be about?
You can expect to touch on the following topics during your meeting with your co-op coach:
Key points from your evaluation (successes, challenges, etc.)
Your supervisor’s review of your work
Your feedback about the experience overall
How well the SE curriculum prepared you for your co-op
Future co-op and career plans
How long is the meeting?
Your meeting is expected to run between 15-30 minutes.
I won’t be on campus the semester following my co-op. What should I do?
If you won’t be on campus during the term following your co-op (for example, if you're taking a Leave of Absence, or returning home for the summer), you should contact the SE Office to make other arrangements.
What if I'm on a double-block?
If you are on a double-block, you only need to meet with your co-op coach one time – after you return to campus following your final block.
If all evaluations are submitted on time, you will receive an S for the first block.
My online evaluations have not been submitted. Should I still schedule an appointment?
No, you should not plan to meet with your co-op coach until both the student and the employer evaluations have been submitted online.
Co-op (Cooperative Education) is an integral part of our program. Professional preparation includes work in a variety of organizations, where you can both apply skills learned in the classroom and acquire new skills from real-world projects. Through co-op you can enhance your technical, communication, interpersonal, and networking skills.
Definition from the Office of Co-op and Career Services:
Cooperative education at RIT is full-time, paid employment directly related to a student's field of study, for a minimum period of 14 weeks. Co-op begins after students have completed the first two years of coursework in their academic program. Students alternate terms of coursework with terms of co-op during the last three years of study.
Cooperative education is a unique kind of education. It is different from summer employment, and different from an internship. Here's why:
Co-op employment is related to a student's field of study
Co-op employment is full-time, productive work
Co-op employment is paid
Co-op employment increases in complexity and challenge according to academic level
Co-op employment includes formal evaluation and documentation of performance
A co-op block is 14 weeks of full-time employment (35-40 hours per week). You may, in fact, work longer through RIT breaks and holidays, depending on your arrangement with your employer. Additional weeks are great experience, but cannot be pieced together to fulfill an additional block.
After you and your employer submit online evaluations, you should arrange a meeting with your faculty co-op coach. Your coach will review the evaluations, and assign a pass/fail grade after meeting with you.
Your co-op should give you hands-on experience that relates to the software engineering skills you acquired in your courses. Job opportunities listed by the Office of Co-op and Career Services are "approved" co-op positions. If you obtain a co-op position through another source, and are not sure if it is acceptable, see your academic advisor before accepting the job.
The Office of Co-Op and Career Services will help you find job opportunities, but seizing the opportunities and interviewing for them is your responsibility. Expect to go through the same hiring and interview process for a co-op as you would for any full-time position.
Creative, Innovative & Research Activities
Students may substitute one summer term of creative, innovative or research (SE CIR) activities related to software engineering for a traditional co-op experience.
Examples of SE CIR activities include:
Contributing to research projects
Supervised participation in entrepreneurial activities
Cross-disciplinary innovation projects not otherwise eligible for co-op
Students will follow a structured application process prior to registering for the course. They will submit a plan of work that outlines the proposed activities, defines tangible goals and deliverables, and identifies a person (faculty member, business contact, etc.) who will provide oversight throughout the term. At the conclusion of the term, students will follow an assessment process similar to that used for traditional co-op.
The student must have completed one block of traditional co-op (SWEN-499) before
starting a SE CIR experience. SE CIR credit will not be given for any work performed prior
to completing the first co-op block.
Select 'Report Co-op or Internship' on the left-hand side of the page.
Log-in with your RIT username and password and complete the form.
Once your co-op is registered and approved and through the Co-op Office, you will be manually registered in SIS.
If you are enrolled in classes for the term, email email@example.com. You will need to let the office know if you would like to be dropped from all classes or if you want to stay in one course while you are on co-op.
If you are an international student, you will also need an offer letter from the company for the International Student Services Office. ISS will update your visa and immigration documents after you are enrolled in SIS.
The enrollment process from when you enter your co-op information into Handshake to when you are enrolled in SIS may take one or two weeks. If you are not enrolled after two weeks, email the office.
Co-op is registered on your schedule as a zero credit class. While on co-op, you are considered a full-time student. However, during co-op, students are not eligible to receive financial aid, including private alternative loans. Contact your Financial Aid counselor with any questions.
If you need to be registered for co-op after the add/drop date. The SE Office submits a Late Add/Drop Form to the GCCIS Dean’s Office. They then approve the late add and forward the form to the Registrar’s Office. The Registrar’s Office will then enroll you. This process is much slower and it could take several days to enroll you in SIS. Your signature is also required on this form. If the form is necessary and you are no longer on campus to sign it directly, look for an email requesting your electronic approval.
Register your co-op within one week of accepting a position. If you do not register your co-op promptly, you are putting your health insurance, financial aid and student loans at risk.
All graduate students must complete two semesters of full-time academic study within the Software Engineering Department before going on co-op. All co-op positions must be full-time (at least 35 hours per week) and be paid.
Graduate students may not take more than three terms of co-op.