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  • Students are paid bi-weekly every other Friday. Our preferred method of payment is direct deposit. The pay period begins on Friday and ends on Thursday. Example: pay period begins on Friday January 8, 2016, ends on Thursday January 21, 2016 and is paid on Friday January 29, 2016. The bi-weekly payroll schedule can be found on the Student Employment website.
  • Payroll checks are distributed by your department every other Friday. Check with your supervisor for exact distribution procedures

  • If you have more than one job on campus you will receive one check for all hours worked each pay period. Your check will be sent to your most recent job. If this is not convenient, contact the Payroll Department to change your check delivery address.

  • Be sure to verify the accuracy of your mailing address on you first paycheck. Please notify the Payroll office immediately with any necessary changes so that the address is corrected for W-2 mailing purposes.

  • Ask your supervisor whether you will be punching in at a time clock or submitting timecards. If punching in at a time clock, your supervisor will issue you a badge number. You will use this number every time you sign in and out.

  • If you have multiple jobs, you are assigned a unique badge number for each job. Be sure to use the correct badge number!

  • If you forget to punch in or out for a shift, inform your supervisor immediately so they can edit the missing punches. This will ensure an accurate paycheck. You may review your timecard in Kronos at: https://fastapps.rit.edu/kronosTimecard/

  • Direct Deposit forms are available in the Payroll office – or you can sign up for Direct Deposit yourself via the Oracle Self Service application. For self-service registration instructions, go to https://www.rit.edu/fa/controller/payroll/studentselfservice.html. Important Note: once direct deposit starts, you will access your pay stub online via the Student Self Service Application.
  • If you currently have direct deposit and intend to close your account at the bank, be sure to cancel the direct deposit with Payroll first.

  • Tax withholding change forms are available in the Payroll office – or you can change tax withholding (Federal only) yourself via the Oracle Student Self Service application.

  • Your employee number can be found on your pay stub. It can also be obtained from your supervisor or the Payroll office.

  • First, verify your hours with your supervisor. If you have more than one job, speak with each of your supervisors. If a correction is needed, ask your supervisor to complete a Payroll Change Form and submit it online or to the Payroll Office.

  • To change your address in the payroll system, submit a Correction/Change of Address form to Payroll. Forms are available in the Payroll Office, or on the Payroll website. An email to the Payroll Office is also acceptable, payroll@rit.edu.

  • Important Note: changing your address via the student system does not update your address in the payroll system.

  • Your W-2 will be mailed to the address printed on your pay stub. Please verify for accuracy and submit changes immediately.