Budget Planning Cycle

Date Event Department

July to September

 

Complete annual financial audit work as it relates to the prior year's budget. Refine new year's departmental operating budgets. Reconcile Fall term enrollment to new year's budget plan.

 

Budget Office

 

October

 

Begin preliminary discussions of budget process for next year.

 

Budget Office/Senior Administration

 

November

 

Presentation of the current year's final budget to the board of trustees. Begin discussions on next year's planning.

 

Budget Office & Board of Trustees

 

November

 

Request information from Facilities Management, Public Safety, et al. for Auxiliary preliminary planning for next year.

 

Budget Office

 

December

 

Initiate budget planning process to the the Auxiliaries for preliminary planning for next year.

 

Budget Office

 

December

 

Preplanning meeting with the Budget Committee.

 

Budget Committee

 

January

 

Next year's preliminary planning information due back to the Budget Office.

 

Auxiliaries

 

January

 

Next year's enrollment projections to be submitted to the Budget Office.

 

EMCS/Institutional Research

 

January to March

 

Conduct College/Divisional budget hearings for the next fiscal year.

 

Budget Committee/Colleges/Divisions

 

February

 

Presentation of next year's budget planning assumptions to the Executive Committee of the Board of Trustees for approval.

 

President/Trustees

 

March

 

Budget Committee completes all resource allocation decisions.

 

Budget Committee

 

April

 

Approval of the next year's preliminary operating and capital budgets.

 

Board of Trustees

 

April

 

Distribution of next year's budget worksheets to colleges/divisions.

 

Budget Office

 

May

 

Next year's budget worksheets due back to the Budget Office.

 

Colleges/Divisions

 

July

Implement preliminary operating budget for new fiscal year.

Budget Office