Business Mileage Reimbursement

RIT's automobile mileage reimbursement rate is $0.50 per mile.

The mileage reimbursement rate is intended to cover the incremental costs associated with an employee's use of a personal vehicle for Institute related travel. Gasoline purchases are not reimbursed when the business mileage rate is claimed.

To request a reimbursement:

Enter your request in the mileage tab on the RIT Expense Reimbursement Application. Remember to print the “Receipts Form” on the last page of the application and forward it to the Accounts Payable office for processing.
Complete a Business Mileage Reimbursement Worksheet to calculate the reimbursement amount due to you. Attach the worksheet to an Invoice Payment Form and send to Account Payable for processing. For reimbursements less than $50, you may request reimbursement through the Petty Cash process.

If you are completing a Travel Expense Report (because you were away for a least one night or traveled by air), you may request reimbursement for mileage on the Travel Expense Report only.

If you have any questions regarding mileage reimbursements or other travel policies and procedures, please call Accounts Payable at extension (585) 475-7221.