Procurement Policy Uniform Guidance Updates

The Uniform Guidance procurement standard in effect July 1, 2018 applies to the purchases of goods and services on federal grants and cooperative agreements. It contains particular requirements about sole source purchases, competitive bidding, advertising of requests for proposal, and analyzing proposals.

 

The Procurement Paw (above) is a visual representation of the policy created by the OMB. For additional explanation, please see the chart below. 

 

 

Purchase Transaction Threshold

 Type of Competitive Action
Micro Purchase <$10,000

- Price must be reasonable
 
Small Purchase

≤$250,000

- Requires at least three (3) written bids
- Requires Price Summary Form and Federal Funds Procurement Checklist
Procurement by Sealed Bid >$250,000

- Requires at least three (3) written bids
- Formally advertised
- Firm fixed price contract
- Preferred method for construction services
- Requires Price Summary Form and Federal Funds Procurement Checklist
Competitive Proposals >$250,000

- Requires at least three (3) written bids
- Non-federal entity must have written procedures for evaluating proposals
- Formally publicized with evaluation criteria
- Firm fixed price cost reimbursable contract
- Awarded to firm most advantageous to program
- Requires Price Summary Form and Federal Funds Procurement Checklist
Sole Source

≥$10,000

- Item available only from single source
- Public emergency will not permit a delay from competitive solicitation
- After solicitation of sources, competition is determined inadequate
- Cost or price analysis
-Requires Sole Source Justification Form and Federal Funds Procurement Checklist
-Guidance for Sole Source Request