Workshops and Programs for K-12 Students

Workshops and Other Programs for K-12 Students

For all gatherings with minors (children under the age of 18) who are not supervised by parents or guardians and that do not qualify as a camp as defined by New York Public Health, please follow the guidelines below. If you have questions about your event, please feel free to contact Melinda Ward in Risk Management at 475-6135.


In addition to following the requirements for the Protection of Minors on Campus, the following guidelines should be utilized:

Registration Forms:

Completed forms should be marked confidential and kept in a secure file for 6 years in accordance with Policy C22.0 Records Management Policy

Registration forms should include the following items:

  1. Emergency contact information (name and phone number of at least one parent or guardian)

  2. Insurance policy information (Insurance company, Subscriber Name and ID)

  3. Participant's food allergies (only if we are providing food). No other medical information should be requested.

  4. RIT Participant Agreement can be incorporated into the registration form.


  • Use NY state staffing requirements as guidelines.  For example, a ratio of 1:12 is recommended for general supervision of children.  Ratios should allow for enough adult supervision so as to avoid one-on-one contact with a minor whenever possible. 

  • Children should not be transported in an employee's personal vehicle.