If the employee has a positive COVID test, they or their supervisor must enter the information in Oracle as soon as possible, following the guides below:
Yes, the COVID test is a requirement for the position to return to campus. Any time spent in getting the test should be recorded as time worked.
Absences Related to COVID Diagnosis or Exposure
If the employee can work from home while quarantined, continue regular reporting of work hours. If the employee is unable to work from home while quarantined, the following codes apply:
- NYS COVID19 – Kronos pay code entered by the supervisor for non-exempt employees
- EX NYS COVID – Exempt employees should use this code to enter the absence in Oracle through RIT Employee self-service. This captures the absence information in hours but does not change the employee’s pay. The employee will still see their pay as regular hours on their pay stub.
Please see Pay Guidelines During the COVID-19 Pandemic for further information.
All RIT students who are placed in quarantine/isolation will receive an email indicating the date they have been placed in quarantine/isolation that they can forward to you. They will also receive another email when they are released from quarantine/isolation indicating they can return to circulating on campus.
If a student is placed into quarantine/isolation by RIT but is well enough to work and their job can be done remotely, they can continue to work remotely and earn their regular pay. If a student is placed in quarantine/isolation by RIT and is not well enough to work or their job cannot be done remotely, they will not be paid.
If a student is placed into quarantine/isolation by Monroe County they will receive confirmation from the Monroe County Health Department. If the student is well enough to work and their job can be done remotely they may continue to work and earn their regular pay. If the student is not well enough to work they will be entitled to NYS COVID Pay.
Until such time as further guidance is provided from the CDC and other health authorities, individuals who are two weeks past their final COVID-19 vaccination dose are considered fully vaccinated and are qualified to work on campus. Managers do not have access to or any responsibilities associated with employee vaccination information.
If you have additional questions not covered on this page, please visit the FAQs on RIT Ready Employee Expections.