COVID19 Symptom/Exposure/Absence Reporting Process

This process is applicable to all RIT faculty, staff and adjuncts; it does not apply to student employees. Please note that this process could change from time to time, as needed.

  1. If employee is feeling ill with symptoms of COVID:
    • Employee should stay home/not report to campus.
    • Employee should contact supervisor to report their absence.
    • Employee should contact their personal physician within 24 hours or next business day for guidance.
    • Physician will determine if a COVID test is necessary.
      • If COVID test is negative and there is no known exposure, follow doctor’s instructions regarding return to work, future testing requirements and quarantine instructions. Employee uses Sick Leave pay.
      • If COVID test is positive, see #2 below.

  2. If employee is COVID-positive regardless of vaccination status:
    • Immediately contact RIT’s Employee COVID Symptom/Exposure Team by emailing COVID-HR@rit.edu or by leaving a message at 585-475-6040.
      • Advised to report positive test in Oracle Employee Self-Service (https://myinfo.rit.edu) (instructions found here) and send mandatory order of isolation from the local health department to Human Resources.
      • Advised if home test to upload results to their local health department
      • Advised to contact supervisor to report their absence, if not already done so. 
      • Advised to contact personal physician for symptom management, if not already done so.
    • Isolate for 5 days after symptoms first appeared or COVID-positive test. 
      • If asymptomatic at the end of 5 days or if symptoms are resolving, isolation ends.
    • Work remotely if job permits and able (feel well enough).
    • RIT’s Employee COVID Symptom/Exposure Hotline may reach out to confirm end of quarantine. If employee is still symptomatic, they should not to return to campus; employee may need to begin the process to apply for short-term disability benefits.

  3. If employee was exposed to a COVID-positive person:
    • If exposed to COVID-19, quarantine as follows, where day 0 is the last date of exposure:
      • If not fully vaccinated or fully vaccinated and eligible for a booster but not yet boosted, quarantine for 5 days and wear a well-fitting mask while around others for an additional 5 days.
      • If fully vaccinated and boosted (with the booster at least 2 weeks before the first date of exposure) or not yet eligible for a booster, no quarantine is required but these individuals should wear a well-fitting mask while around others for 10 days after the last date of exposure.
        • If possible, test at day 5 with either a nucleic acid amplification test (NAAT, e.g., PCR) or antigen test. If symptoms appear, quarantine and seek testing. In this situation, quarantine would end when the test is negative. If testing is not done, isolate according to the guidance above. 
    • Employee should contact their personal physician within 24 hours, or next business day for additional guidance.
    • Employee should contact COVID Symptom/Exposure Team at COVID-HR@rit.edu for guidance on Pay.
    • If the person is in your household, report household member’s positive test in Oracle Employee Self-Service (https://myinfo.rit.edu) (instructions found here).
    • Monitor symptoms daily from day of exposure (or first date of awareness of exposure if there is a delay) through day 14
    • Continue strict adherence to all recommended non-pharmaceutical interventions, including hand hygiene and the use of face coverings, through day 14 (even if fully vaccinated)
      • If symptoms develop, immediately self-isolate and see #1 above.

  4. If employee receives an order of quarantine due to a COVID exposure:
    • Quarantine for the required period as determined by the local health department.
    • If quarantine is due to someone in your household, report household member’s positive test in Oracle Employee Self-Service (https://myinfo.rit.edu) (instructions found here).
    • Work remotely, if job permits.
    • Employee should contact supervisor to update on their status.
      • RIT’s Employee COVID Symptom/Exposure Hotline will help to advise employee and their supervisor regarding pay based on circumstances (e.g., able to work remotely, asymptomatic, etc.).
      • RIT’s Employee COVID Symptom/Exposure Hotline may reach out to confirm end of quarantine.

 


 

RIT Employee COVID Symptom/Exposure Contact Information

Email:  COVID-HR@rit.edu or Phone: (585) 475-6040 to leave a message

  • A Human Resources representative will respond to emails and messages as soon as possible during normal business hours
  • If employee is not able to connect with the Employee COVID Symptom/Exposure Hotline, they should follow the applicable path noted above (#1-4).
  • Employees should communicate with their supervisor regarding their work status while waiting to hear back from the Employee COVID Symptom/Exposure representative.
  • The COVID Symptom/Exposure representative will send a confirmation email to the employee and supervisor (no medical information will be shared in the email).
  • For questions regarding the pay for employees with COVID positive tests or exposures please refer to Pay Guidelines During COVID-19 Pandemic

 

Rev Jan 12, 2022