These pay options are applicable once a COVID-19 illness/exposure or related absence has been reported. Follow the guidance on the COVID-19 Symptom/Exposure Reporting page for more information.
| Situation | Work Status - able and permitted to work remotely | Work Status - unable to work due to illness or not permitted to work remotely | Notes |
|---|---|---|---|
| Employee is quarantined, per local health department guidance or as directed by a medical professional, due to exposure | Regular Pay | Up to 14 calendar days NY COVID19 Pay(1) based on employee’s standard work schedule | |
| Employee is isolated, per local health department guidance or as directed by a medical professional, due to testing positive for COVID-19 but displays no symptoms | Regular Pay | Up to 14 calendar days NY COVID19 Pay(1) based on employee’s standard work schedule | |
| Employee is isolated, per local health department guidance or as directed a by medical professional, due to testing positive for COVID-19 and displaying symptoms | Regular Pay | Up to 14 calendar days NY COVID19 Pay(1) based on employee’s standard work schedule | If absence continues beyond 14 calendar days, employee should call Prudential to open a short term disability claim |
| Employee is quarantined, per local health department guidelines or as directed by a medical professional, due to a household member who tested positive for COVID-19 | Regular Pay | Up to 14 calendar days NY COVID19 Pay(1) based on employee’s standard work schedule | If absence continues beyond 14 calendar days, employee should call Prudential to open a NYS Paid Family Leave claim |
| Employee has a child in quarantine/isolation per local health department guidelines or as directed by a medical professional | Regular Pay | PTO(2) or unpaid | Employee can call Prudential to open a NYS Paid Family Leave claim when caring for family member under isolation orders |
| Employee has child care issues due to a school/day care closure | Regular Pay | PTO(2) or unpaid | School/day care closure is not a qualifying reason for NYS Paid Family Leave |
(1) NY COVID19 Pay
- An employee is eligible for three instances of COVID pay from the beginning of the pandemic in 2020. In order to be eligible for COVID pay the second and third time, the employee must receive a COVID-positive test result.
- Nonexempt employees: supervisor enters NYS COVID19 pay code in Kronos for days in which the employee did not work while in isolation. Supervisor should verify dates of absence are in the same as those listed in the Affirmation of Isolation. Affirmation of Isolation may be discarded after verification.
- Exempt employees: employee submits EX NYS COVID absence in Oracle Employee Self-Service for supervisor approval. Supervisor should verify dates of absence are in the same as those listed in the Affirmation of Isolation. Affirmation of Isolation may be discarded after verification. This entry captures the absence information in hours but does not change the employee’s pay. The employee will still see their pay as regular hours on their pay stub. Refer to the Employee User Guide for Oracle entry instructions.
(2) PTO means paid time off. PTO for this purpose includes any available sick leave, vacation, and/or grandfathered sick time.