Faculty Recruitment Resources

This resource page provides relevant Career Zone and Faculty Recruitment guides and process documents. This is the most up to date information. We recommend that you always refer to this page.

Log in to the Career Zone Manager Portal. Please make sure you are accessing the system through Firefox or Chrome.

The Faculty Recruitment Checklist is the search committee’s resource for the search process from beginning to

The Office of Faculty Diversity and Recruitment handles discipline specific candidate sourcing.

Faculty Appointment and Pay Dates

Note: the tenure clock for faculty hired after October 1st, begins with the start of the next academic year. Additional information can be found on the RIT Academic Calendars

Full Academic Year 2022-2023

Appointment Dates

Pay Dates

New Faculty (9 mo)

8/10/22 – 5/12/23

8/31/22 – 6/30/23 

Returning Faculty (9 mo)

8/15/22 – 5/12/23

7/15/22 – 6/30/23 

Faculty on Leave

8/15/22 – 5/12/23

7/15/22 – 6/30/23 

 

Fall Semester 2022

Appointment Dates

Pay Dates

New Faculty (9 mo)

8/10/22 – 12/14/22

8/31/22 – 12/31/22

Returning Faculty (9 mo)

8/15/22 – 12/14/22

7/15/22 – 12/31/22

Faculty on Leave

8/15/22 – 12/14/22

7/15/22 – 6/30/23 

 

Spring Semester 2023

Appointment Dates

Pay Dates

New Faculty (9 mo)

1/9/23 – 5/12/23

1/15/23 – 6/30/23 

Returning Faculty from leave (9 mo)

1/9/23 – 5/12/23

7/15/22 – 6/30/23 

Faculty on Leave

1/9/23 – 5/12/23

7/15/22 – 6/30/23 

Adjunct Faculty

1/17/23 – 5/12/23

2/3/23 – 5/12/23 (bi-weekly) 

 

 

Full Academic Year 2023-2024

Appointment Dates

New Faculty (9 mo)

08/16/23 - 05/17/24

Returning Faculty (9 mo)

08/21/23 - 05/17/24
Faculty on Leave

08/21/23 - 05/17/24

 

Fall Semester 2023

 Appointment Dates

New Faculty  (9 mo)

08/16/23 - 12/22/23

Returning Faculty (9 mo)

08/21/23 - 12/22/23
Faculty on Leave (Return to work on 01/09/24. Classes start on 01/16/24)

08/21/23 - 12/22/23

 

Spring Semester 2024

Appointment Dates

New Faculty (9 mo)

1/9/24 – 5/17/24

Returning Faculty from leave (9 mo)

1/9/24 – 5/17/24

Faculty on Leave

1/9/24 – 5/17/24

 

Important Notes:

  • Summer/fall break is August 14-18, 2023, which overlaps New Faculty Orientation. There is no overlap for returning faculty.
  • Welcome Days - August 20-21, 2023. Orientation dates to be announced.
  • First day of classes is Monday, August 28, 2023.
  • Commencement is May 10-11, 2024
  • Last day of appointment is Friday, May 17, 2024; summer term starts Thursday, May 16, 2024. There is an overlap of one day.
     

 

Faculty Offer Letter Templates

Please use the information from the Faculty Appointment Dates chart above when creating the offer letters. Questions on offer letters can be directed to the HR Manager for the college.

 

Tenure Track/Non-Tenure Track Faculty (External Candidate) 

Tenure Track/Non-Tenure Track Faculty (Internal Candidate)

Administrative Faculty (External Candidate) 

Administrative Faculty (Internal Candidate)

 

Faculty Recruitment Career Zone Guides

 

Below are the system related guides to assist you during the process. Should you need additional assistance, please email staffrec@rit.edu.

 

Faculty Recruitment Search Committee Materials

 

These materials are provided to assist the search committee once the requisition has been approved and posted to Career Zone. Search committees can use either the hard copy forms found on the Human Resources Forms page or use the forms on the requisition.

 

Adjunct Faculty Hiring

Once a written offer has been made for the upcoming semester, follow the steps in the Adjunct Faculty hiring process for all forms required to complete the hire.

 

NTID Faculty Selection and Hire Process Supporting Forms

 

The NTID Faculty Selection and Hire Process is unique to the college. Human Resources, in partnership with the Associate Dean and NTID Leadership, has developed customized process guidelines to assist search committees and those supporting those searches. Below are the forms used for faculty searches.

 

Advertising for Inclusive Excellence

 

 

Updates by Applicants on Submitted Applications and Additional Attachments

 

Due to OFCCP regulations, applicants are not able to update their application or submit additional application documents to a particular job once they have submitted their application. A request for additional documents may be made by the search team to the applicants by using one of the communication templates in the Career Zone system. Please direct the request to upload additional documents to: careers@rit.edu.

 

Special Types of Hires

 

Foreign National Hires

At the mid-search review meeting, notify the Dean's office/College Liaison and Lori Sykes, Compliance Manager, if any candidates have been identified as a foreign national and will need RIT’s assistance for the position. Refer to RIT's Employment of Foreign Nationals for process information.

 

Post-Doctoral Hires

 

Post-Doctoral Hiring FAQ provides the steps to be followed before making an offer for a post-doctoral hire.

 

Dual Career Program

 

RIT recognizes the need for dual career assistance within the university as a means of continuing to build an inclusive campus environment and to support the university's goals to attract and retain the highest quality candidates for full time tenure-track faculty positions. RIT's Dual Career Program supports this goal by providing assistance to spouses/partners of eligible newly hired full time tenure track faculty who are relocating to the Rochester area.

The dual career program will provide assistance to the extent possible and does not guarantee placement.

 

Expedited Posting Process for Faculty Opportunity Hires

Please review the process here for how to expedite a faculty position posting.

 

Hiring Your Candidate

 

Pre-Offer Process

The standard turn-around time for completion of all approvals for Faculty Pre-Offer Forms can be between 3-4 business days, and the Dean or Vice President needs to approve. This form is required for all permanent faculty positions.

The approval hierarchy includes the Hiring Manager (optional), College Liaison, Dean, Academic Affairs Budget Officer, and Provost.

  • The Selection Criteria Rating Form (SCRF) is no longer required to be included with the Pre-Offer forms when routed for signature approvals.

 

Temporary Backfill Positions

 

The Pre-Offer Form is no longer required for temporary backfill positions.

 

Offers to Alternative Candidates

 

If you need to make an offer to one of the alternate candidates on your pre-offer approval form, you do not need to complete and process another pre-offer approval form. Simply change the alternates to "45-Pre-Offer Status", close out the pre-offer form and then change them to "45-Offer" status and continue the same process as above for offers.

 

Closing the Search

 

It is extremely important that you final-disposition any remaining candidates on your requisition after you have processed your hire. This is a university AND Government OFCCP requirement and subject to audit. Please refer to the Faculty HR Status-Disposition Guide or email staffrec@rit.edu for assistance.

Please e-mail the HR Recruitment Office at staffrec@rit.edu once all applicants are dispositioned to close the requisition.

 

Records Retention

 

All notes from committee screening meetings, interviews, evaluations of candidates and reference checks during a search are considered a record of the university, under the Records Management Policy, C.22.0. This policy seeks to ensure that RIT records, especially those that are required for compliance with the law, are retained for a sufficient period of time to ensure a fair and legal process.

These records are subject to the 6-year retention period for correspondence and must be forwarded to Office of Talent Acquisition, Room 1132, Eastman Hall. Please make sure to put the BR# on a cover sheet for the notes.