RIT Mandatory Employee COVID-19 Vaccination Policy

Mandatory Employee COVID-19 Vaccination Policy

Purpose

RIT is committed to protecting our students, employees, and our communities from COVID-19. Toward that goal, and in compliance with Executive Order 14042 issued on September 9 2021, subsequent guidance issued by the Safer Federal Workplace Task Force, and information released by the state of New York, the U.S. Centers for Disease Control and Prevention (CDC), and a variety of public health authorities and professional organizations, RIT is implementing a mandatory vaccination policy for its employees.

Applies To

This Mandatory Employee COVID-19 Vaccination Policy applies to all employees (see below) regardless of whether they work on-site or remotely, unless the individual qualifies for and receives an exemption as provided herein.

Exemptions may be granted to employees (1) who are unable to be vaccinated due to a medical condition or disability; or (2) on the basis of the employee’s sincerely held religious belief, practice, or observance. Conditions upon which a medical or disability-based exemption may be granted include, but are not limited to, an employee who has or may have a severe allergic reaction, called anaphylaxis, immediately after a first vaccine dose or to a component of the COVID-19 vaccine. Requests for a religious exemption must be based upon a sincerely held religious belief, practice, or observance, including those which are contrary to the practice of immunization. Social, political, or economic philosophies, or personal preferences with respect to immunizations do not justify an exemption.

Employees who are denied an exemption shall have ten (10) days from the date of the notice of the denial to receive the vaccine (either a single dose vaccine or first dose of the 2-dose vaccine).

 

Definitions

Employees: All RIT employees including regular faculty, regular staff, adjunct faculty, and student employees as defined in Policy E01.0 EMPLOYEE WORK CLASSIFICATIONS.

COVID-19: COVID-19 is a respiratory disease caused by SARS-CoV-2, a new coronavirus discovered in 2019. The virus is thought to spread mainly from person to person through respiratory droplets produced when an infected person coughs, sneezes, or talks.

Fully Vaccinated: Individuals are considered fully vaccinated 1) two weeks after their second dose in a 2-dose series (such as the Pfizer or Moderna vaccines); or 2) two weeks after a single-dose vaccine (such as Johnson & Johnson’s Janssen vaccine).

International employees shall be considered in compliance with the COVID-19 vaccine requirement if they have been vaccinated with a COVID-19 vaccine that has either been authorized for emergency use in the United States by the Food and Drug Administration (FDA) or been authorized for emergency use outside of the United States by the World Health Organization (WHO).

Policy Statement

All employees are required to have or obtain a COVID-19 vaccination as a term and condition of employment at RIT, unless an exemption has been applied for and approved. All employees shall be required to report their vaccine status and to provide approved documentation as proof of vaccination.  All current employees shall be required to report their status and provide proof of vaccination no later than Wednesday, December 8, 2021. All new employees shall be required to report their status and provide proof of vaccination prior to the start of their employment. 

All records of vaccinations and approved exemptions for faculty and staff will be maintained by Human Resources; such records will not be included in personnel files. All records of vaccinations and approved exemptions for student employees will be maintained by the Student Health Center.

Enforcement

Violations of this policy or associated procedures may result in appropriate disciplinary measures, up to and including dismissal, in accordance with applicable University Policies, or as outlined in any procedures document related to this policy.

Procedures/Forms

Procedures and forms associated with this policy are available on the Human Resources website.

Policy History

Created October 2021