Promotion Package Preparation Group

Are you a current Associate Professor, Lecturer, or Senior Lecturer planning or considering to pursue promotion this year? Since 2016, AdvanceRIT has facilitated the formation of peer mentoring groups for faculty who will be preparing their materials for promotion review over the next several months. These clusters of people are referred to as Promotion Package Preparation Groups, or simply P³ Groups.

The P³ Group concept was piloted in 2016 with a group of women faculty from five different colleges (COS, KGCOE, CAST, GCCIS, and NTID). Out of this group, six submitted their proposal packages and all were promoted to full professor. Based on positive feedback, we broadened the effort and now coordinate the formation of P³ Groups for ALL interested faculty seeking promotion to full Professor, Senior or Principal Lecturer. Those who are considering or planning to submit for promotion are encouraged to attend our kick-off panel session held each April called Faculty Promotion: Strategies for Presenting a Strong Case Workshop: A Discussion with the Provost and Senior Leaders, see below for more details.

If you are interested in joining a P³ Group, please keep an eye out for a brief survey to come before the kick-off panel in the spring to indicate your interest. The P³ Groups are formed by self-selection and preference. AdvanceRIT will provide a group mentor upon request to answer questions as they arise and offer insights/advice (this person would ideally be a “thought partner” who has been through the promotion process recently). Interested P³ Group participants who complete the survey will be contacted with names of others interested in joining a group based on promotion level sought.

AdvanceRIT actively supports non-tenure-track, tenure-track, and tenured faculty to develop successful careers by offering a series of workshops crafted to provide information, skills, and strategies helpful in career navigation. Three events support the P³ Groups each year and participation is encouraged. The following events were offered in 2018 and were open to all interested faculty:

  1. Faculty Promotion: Strategies for Presenting a Strong Case Workshop: A Discussion with the Provost and Senior Leaders, Friday 4/6/2018, 2-4 p.m., LOW-1105/1110
  2. Faculty Promotion: University & College Promotion Policies, Friday 4/20/2018, 2:00-4:00 p.m., LOW-1225/1235
  3. Faculty Promotion: External Letters and Research Statements, Friday 5/4/2018, 2:00-4:00 p.m., LOW-1215

 

Spring 2018 Session Details

Faculty Promotion: Strategies for Presenting a Strong Case Workshop: A Discussion with the Provost and Senior Leaders
Date: Friday, April 6, 2018

This panel discussion was the first of three workshops that were offered as part of the P³ Group program. Any interested faculty member could attend any of the three workshops, participation in the P³ Group was not required. All full-time faculty who wanted to submit a strong package for promotion OR were planning to do so in the near future were invited to the session, including tenured faculty seeking promotion to full professor and non-tenure track faculty seeking promotion to Senior or Principal Lecturer. AdvanceRIT, Council for the Representation & Engagement of Women Faculty (CREW), and Faculty Career Development facilitate the formation of peer support groups for faculty submitting their packages for promotion to full Professor and Senior or Principal Lecturer.

Panelists for this session included Jeremy Haefner, Provost; Doreen Edwards, Dean of KGCOE; Anne Haake, Dean of GCCIS; Sophia Maggelakis, Dean of COS; Twyla Cummings, Dean of Graduate Education; and Danielle Smith, Professor of Sociology & Honors Program Director. Questions provided to the panelists prior to the event included:

  • Can you give an example of a strategy someone used in making their case for promotion that you thought was particularly successful?
  • Can you share what you think are common mistakes that candidates make in preparing their package?
  • If your time since last promotion has involved both mostly-administrative time and teaching/research time – do you have suggestions on packaging our narrative to address needs of promotion guidelines?
  • Are there ever quotas or limits placed on the number of faculty who can be promoted in any given year?

Participant feedback from this event included noting takeaways such as "include more evidence in application" and "update my CV annually." All respondents agreed that attending the session was a valuable use of time and that the session enhanced the way they think about presenting a strong case for promotion. Also, all respondents strongly agreed that the presenters were knowledgeable about the topic. 

Faculty Promotion: University & College Promotion Policies
Date: Friday, April 20, 2018

This session was the second of three workshops that was offered as part of the P³ Group program. Any interested faculty member could attend any of the three workshops, participation in the P³ Group was not required. All full-time faculty who wanted to submit a strong package for promotion OR were planning to do so in the near future were invited to the session, including tenured faculty seeking promotion to full professor and non-tenure track faculty seeking promotion to Senior or Principal Lecturer. AdvanceRIT, Council for the Representation & Engagement of Women Faculty (CREW), and Faculty Career Development facilitate the formation of peer support groups for faculty submitting their packages for promotion to full Professor and Senior or Principal Lecturer.

Participants were asked to bring the university policy AND *your* college policy on promotion to professor. Topics covered during the session regarding promotion included: What’s required? What’s the timeline? Tips, e.g. list what you did/accomplished in scholarship, in service - highlight leadership activities, in teaching - describe how you provided learning opportunities for students outside of the classroom, etc. Facilitators included members of the AdvanceRIT Leadership Team and newly promoted faculty.

Participant feedback included noting learnings such as the "difference between college & university policies." All respondents agreed that attending the session was a valuable use of time and that they plan to take action to improve their practices related to understanding university and college promotion policies. 

Faculty Promotion: External Letters and Research Statements
Date: Friday, May 4,2018

This session was the third of three workshops that were offered as part of the P³ Group program. Any interested faculty member could attend any of the three workshops, participation in the P³ Group was not required. All full-time faculty who wanted to submit a strong package for promotion OR were planning to do so in the near future were invited to the session, including tenured faculty seeking promotion to full professor and non-tenure track faculty seeking promotion to Senior or Principal Lecturer. AdvanceRIT, Council for the Representation & Engagement of Women Faculty (CREW), and Faculty Career Development facilitate the formation of peer support groups for faculty submitting their packages for promotion to full Professor and Senior or Principal Lecturer.

During the session, participants explored how to best prepare materials for external reviewers and identify potential reviewers. Attendees were asked to get a copy of a colleague’s promotion package (or a portion, such as their research statement). We did not share these with each other, however we discussed what we learned from reviewing someone else’s statement by answering the following questions:

  • How well did they sell their work?
  • Were there interesting strategies/formatting used?
  • Were there things you thought could have been done better?

Additionally, participants were asked to contact at least one potential external reviewer (some of you have already had to complete this!). We shared strategies for selecting the reviewers and our experience with the process. Did they say yes? What does the university policy say regarding external letters? We asked everyone to bring information from your college policy. Pre-session homework also included identifying what you want external reviewers to write about – are there specific areas that would be best addressed by different people? Facilitators included members of the AdvanceRIT Leadership Team and newly promoted faculty.

Participant feedback included takeaways such as "Revising my c.v. to include context notes" and "make your promotion packet easy to read." Over 88% of respondents strongly agreed the session was a valuable use of time, and all agreed that the session enhanced the way they think about external letters and research statements, and they plan to take action to improve their practices.