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Travel as a Club

Registering Travel

  • Register your trip in RIT Events.
  • Get your EAF signed by your advisor for hotel, reservations.
  • Does you club have enough $$ in your club account to fund the travel?
  • Plan 3-4 weeks in advance, especially if airfare is involved.
  • “Shop” for best hotel deal, NOT ONLINE. Deal directly with the hotels. It is acceptable to reserve your rooms on personal credit card.
  • The Club Center and RIT Events will need list of names, separate rooms for males/females, and all must be current RIT students.
  • For airfare, have a variety of different flight plans in mind in case things change or become too costly; names need to be exactly as they appear on photo ID and complete birthdates.

 

Vehicle Rental

  • SG vans – FREE – require Driver Certification; limited to 800 miles round trip unless special permission is granted.
  • PATS vans - $65/day; require Driver Certification; limited to 800 miles round trip unless special permission is granted.
  • RESERVE VANS EARLY!
  • Bus/Motor Coach – needs to be an RIT-approved company for insurance purposes; check PATS website for list of approved charter companies.

 

Reimbursement

  • Personal Vehicle – turn in a signed mileage form for each driver; $0.50/mile reimbursement.
  • SG Van/PATS van – turn in original gas receipts for reimbursement.

 

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