Policy Number: D6.0
Policy Name: WITHDRAWAL AND REFUND POLICY
1. FULL REFUND:
a. ACTIVE MILITARY SERVICE - a student called to active military service during the first 8 weeks of the term may receive a full tuition refund. If called after the eighth week, the student may elect to complete the course by making special arrangements with both the instructor and department, or to withdraw and receive a full tuition refund. If the student withdraws, the course must be repeated to earn credit.
b. ACADEMIC REASONS - Students sometimes register before their grades for the previous quarter are available. If such a student is later subject to academic suspension, or has failed prerequisites, a full refund will be given upon withdrawal. It remains the student's responsibility to contact the advisor or department head to assure that the withdrawal form and refund are properly processed.
2. PARTIAL REFUND:
A student must officially complete and submit an "Institute Withdrawal or Leave of Absence Form" in order to be eligible for a partial tuition refund.
A partial refund will be made during a quarter if withdrawal is necessitated for one of the following reasons:
a. illness, certified by attending physician, causing excessive absence from class;
b. withdrawal for academic or disciplinary reasons at the request of the university during a quarter;
c. transfer by employer, making class attendance impossible;
d. withdrawal for academic, disciplinary or personal reasons at the request of the student; approved by the student's advisor or department representative, and Student Financial Services.
NOTE: Non-attendance does not constitute an official withdrawal; official withdrawal from courses is required even if the student is not eligible for a tuition refund. The final grade is determined by the official withdrawal.
3. PARTIAL REFUND SCHEDULE:
WITHDRAWAL REDUCTION and % of TUITION REFUNDED:
During the official drop/add period (first 6 days of classes) - 100%
From the end of the official drop/add period through the end of the second week of classes - 70%
During the third week of classes - 60%
During the fourth week of classes - 50%
During the fifth week of classes - 25%
Sixth and subsequent weeks - no tuition reduction
The student is not considered "officially withdrawn" until given the student's copy of the withdrawal form. The date on which a withdrawal form is properly completed shall be the date of "official withdrawal" used to determine the refundable amount.
All students in their first quarter of attendance who are receiving any Title IV federal financial aid funds are eligible for tuition, fee, room and board prorations through the end of the sixth week of classes. The pro-rata refund schedule will be applied if it yields a higher refund after financial aid is applied. Copies of pro-rata and institutional financial aid refund calculations are available from the Financial Aid Office.
FULL-TO PART-TIME STATUS
If a student's course load is reduced from full-time (12 or more credits) to part-time (less than 12 credits) status during the official drop/add period, Student Financial Services may be contacted for a refund based on the differential between full-time tuition payments and the total per credit charge for a part-time load. Courses dropped after the official drop/add period will not result in a tuition refund.
An official appeals process exists for those who feel that individual circumstances warrant exceptions from published policy. The inquiry in this process should be made to director, Student Financial Services.
Questions or comments regarding institutional charge and refund structures are welcome to be submitted to the Student Financial Services office at any time.
B. FEES AND ADVANCE DEPOSITS
Fees and advance deposits are not refundable.
C. ROOM AND BOARD
To complete a withdrawal from RIT, a residence hall student or a non-residence hall student on a meal plan must check out with the Department of Housing Operations and/or Food Service. Refunds, when granted, are pro-rated in accordance with the schedule below.
REFUND SCHEDULE FOR RESIDENCE HALL ROOM CHARGE:
WITHDRAWAL and % OF REFUND
During the first week of classes - 90% of unused room charge
During the second week of classes - 75% of unused room charge
During the third week of classes - 60% of unused room charge
During the fourth week of classes 50% of unused room charge
Fifth and subsequent week of classes - no refund
REFUND SCHEDULE FOR BOARD:
1. If a student leaves during the first 4 weeks of the quarter, 75% of the unused board is refundable.
2. If a student leaves during week 5 through the end of week 8, 50% of the unused board is refundable.
3. If a student leaves after the end of week 8 of the quarter, 0% of the unused board is refundable.
Responsible Office: Vice President of Finance and Administration
Effective Date: Approved 1975
Last revised October 11, 1995
Edited 9/2008 for title/department name changes
Edited August 2010