RIT uses a standardized signature to make authentic Institute communications easily recognizable. Uses of common signature elements by senders will help recipients detect counterfeit e-mails and phishing attempts. For more information, see the Signature Standard.
Who do the requirements apply to?
The requirements apply to:
- All senders of e-mail related to Institute academic or business purposes sent by RIT faculty or staff using an RIT or non-RIT e-mail account. (The standard also applies to course-related e-mail sent via the RIT MyCourses system.)
- All creators of Message Center communications.
- E-mail messages sent from portable devices.
The requirements do not apply to:
- Personal e-mail and e-mail sent by students. RIT students are encouraged to create an e-mail signature which makes their e-mail easily identifiable as authentic.
What do I have to do?
All e-mail or Message Center communications that support academic or business functions must contain the following:
- The name of the sender. (A department name is not an acceptable substitute for the name of a sender.)
- The name of the RIT-Specific organization or department the sender represents.
- A university telephone number, building address, and e-mail address (where available) that the recipient may use to contact the sending department with questions or to verify the authenticity of the e-mail. Web addresses may be included, but may not be the primary means of contact.
- The official RIT Confidentiality Statement, found at http://www.rit.edu/fa/legalaffairs/confidential.html
Note that the Confidentiality Statement is not required for e-mails containing only Internal or Public information (e.g., mass communications such as Message Center, or mass mailings to external audiences such as prospective students, parents, etc.)