NSF is initiating a new pilot on submission of Collaborators and Other Affiliations (COA) information. Effective April 24th 2017, NSF will require the use of the spreadsheet linked below as a template for identifying COA information. The content requirements specified in the spreadsheet are consistent with Chapter II.C.1.e of the NSF Proposal and Award Policies and Procedures Guide. The spreadsheet has been developed to be fillable, however, the content and format requirements must not be altered by the user. This spreadsheet must be saved in .xlsx or .xls format and directly uploaded into FastLane as a Collaborators and Other Affiliations Single Copy Document. It should be noted that the template has been tested in Microsoft Excel, Google Sheets, and LibreOffice. FastLane will convert the uploaded .xlsx or .xls files to .PDF. Using the .xlsx or .xls format will enable preservation of searchable text that otherwise would be lost. It is imperative that this document be uploaded in .xlsx or .xls only. Uploading a document in any format other than .xlsx or .xls may delay the timely processing and review of your proposal.
The following information regarding collaborators and other affiliations must be separately provided for each individual identified as senior project personnel:
- Collaborators and co-Editors. A list of all persons in alphabetical order (including their current organizational affiliations) who are currently, or who have been collaborators or co-authors with the individual on a project, book, article, report, abstract or paper during the 48 months preceding the submission of the proposal. Also include those individuals who are currently or have been co-editors of a journal, compendium, or conference proceedings during the 24 months preceding the submission of the proposal. If there are no collaborators or co-editors to report, this should be so indicated.
- Graduate Advisors and Postdoctoral Sponsors. A list of the names of the individual’s own graduate advisor(s) and principal postdoctoral sponsor(s), and their current organizational affiliations, if known.
- Thesis Advisor and Postgraduate-Scholar Sponsor. A list of all persons (including their organizational affiliations, if known), with whom the individual has had an association as thesis advisor. In addition, a list of all persons with whom the individual has had an association within the last five years as a postgraduate-scholar sponsor.
The information is used to help identify potential conflicts or bias in the selection of reviewers. See GPG Exhibit II-2 for additional information on potential reviewer conflicts.