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Volunteer FAQ

What assignments are available?
  • Ceremony Staff (Greeters, Ushers and Program Table): Assist guests with seating, building information (finding restrooms, food, first aid, etc.). Make sure guests are at the correct ceremony.
  • Information Booth: Provide general campus and commencement specific information to guests.
  • Golf Cart Drivers: Assist guests with mobility issues in getting from shuttle stop to ceremony venue and to/from reception locations. NOTE: All position have been filled for 2017.
  • Bus Stop Assistants: Give guests a "My Parking Lot" card on arrival to ensure they find their car and get on the correct shuttle after the ceremony.

ALL volunteers should be familiar with the Commencement website and prepared to use it to answer guest questions.

Please note: In order to best serve our guests, we may need to change your specific assignment on the day of event. Thank you for your cooperation.

When is Volunteer Registration?

Registration will open on April 10, 2017 and close when all positions are filled or May 5, 2017, whichever comes first.

Where do I register?

Volunteer Registration is here.

Was my registration successful?

You should receive a system confirmation email with the assignment(s) and training session(s) you selected. If you did not receive confirmation, please send an email to academicaffairs@rit.edu.

When will my actual assignment be confirmed?

By Monday, May 8, 2017, you will receive an email confirming your assignment(s). Please note that we may need to change your assignment on the day of the event due to changing circumstances. Thank you in advance for your flexibility in providing the best service we can for our graduates and their guests. 

What if I need to change or cancel my volunteer assignment?

Please send an email to academicaffairs@rit.edu.

When is volunteer training?

All volunteers should plan to attend a training session.

Training for Ceremony Volunteers is held in each of the locations (Field House and Polisseni) so you can familiarize yourself with the building.

Volunteer Training

Day

Time

Location

Polisseni Center Ceremonies

Friday, May 12, 2017

8:30-9:30 a.m.

Polisseni Center Club Lounge

Convocation & Field House Ceremonies

Monday, May 15, 2017

12:30-1:30 p.m.

Gordon Field House and Activities Center Reception Room

Info Booths/ 
Bus Stop Asst
Cart Driver

Monday, May 15, 2017

1:30-2:30 p.m.

Gordon Field House and Activities Center Reception Room

What if I cannot attend one of the above training sessions?

Volunteer training materials are available on the Commencement website here. You can also contact kerry.hughes@rit.edu for a quick overview and to ask questions.

Where do I check-in for my assignment?

Volunteer Assignment

Check-in Location

Gordon Field House
Ceremonies

Gordon Field House: Volunteer Check-in Table at D Lot lower level entrance

Polisseni Center Ceremonies:

 

Polisseni Center: Volunteer Check-in Table in the lobby near the Barnes & Noble SpiRIT Store.

Golf Cart Drivers:

1-Pick up your golf cart at Global Village Lot on Kimball Drive (near the Red Barn).
2-Sign out your radio at Gordon Field House Ticket Office.
3-Let Chuck Lamb know you have arrived via radio or in person.

Info Booth:

Gordon Field House: Volunteer Check-in Table at D Lot lower level entrance

Bus Stop Assistant: 

Gordon Field House: Volunteer Check-in Table at D Lot lower level entrance. Then sign out your radio at the Field House Ticket Office.

Are refreshments available for volunteers?

Yes. The Volunteer Hospitality Room will be located in the Gordon Field House, Reception Room (mezzanine level near the Concession Stand) and will be open Friday, 4:30-8:30pm (hot dinner, coffee, tea, juice and soda) and Saturday, 6:30am-11:00am (continental breakfast) followed by sandwiches, salads, snacks, coffee, tea, juice and soda 11:00am-4:30pm.

What should I wear?

You represent RIT, so please dress appropriately. Business casual is fine, however no jeans or flip-flops. Do wear comfortable shoes! If you have an outdoor assignment, dress for the weather (sunscreen, rain gear, gloves, etc.). If you have an RIT logo shirt, feel free to wear it.  All volunteers will be identified by a yellow ribbon attached to a name tag we will provide. If you have an RIT name tag for your job, you may use that with the ribbon.

Ceremony volunteers -  we do not have a secure location for personal items, so limit what you bring to what you can keep on your person.

My question is not addressed here. Who should I contact?

Please email Kerry.Hughes@rit.edu.  Thank you.

Graduates