|EVENTS||POLICY||INITIATORS, STEPS AND DEADLINES||FINAL STEP/EVENT DATE|
|CONVOCATION FOR NEW STUDENTS AND FAMILIES||ASST. VP, ACADEMIC AFFAIRS/DIRECTOR OF ORIENTATION initiates planning in spring 2017
PROVOST - e-mails invitations to faculty/staff - July and August 2017
|WEDNESDAY, AUGUST 23, 2017 - Gordon Field House and Activities Center
Tiger Walk, 10:30 p.m.; Program - 11 a.m.
Attended by faculty, staff, new incoming students and families
|PRESIDENT'S ADDRESS TO THE COMMUNITY||PROVOST - set date in spring 2017
PROVOST - e-mail invitations to faculty/staff - July and August 2017
|FRIDAY, AUGUST 25, 2017, Gordon Field House and Activities Center
Coffee Hour - 8 a.m., Program - 9 a.m.
Attended by faculty, staff, students
|OUTSTANDING UNDERGRADUATE SCHOLARSHIP AWARDS||D5.1.IV||DEANS - appoint selection committees and establish meeting dates no later than 9/30/2017
REGISTRAR - prepares list of potential recipients by 9/30/2017
DEANS - submit list of recommended Scholars to Provost by 12/4/2017
PROVOST - notifies Scholars by 12/22/2017
|THURSDAY, MARCH 22, 2018
Reception - 4:30 p.m., Awards Ceremony - 5:30 p.m., Dinner - 7 p.m.
Gordon Field House and Activities Center
Attended by Scholars, guests, faculty, staff
|EISENHART OUTSTANDING TEACHING AWARDS
RICHARD AND VIRGINIA EISENHART PROVOST'S AWARD FOR EXCELLENCE IN TEACHING
|E12.1||ACADEMIC SENATE CHAIR - presents nominee for Eisenhart Outstanding Teaching Awards Coordinator to Senate for approval and notifies faculty and students to appoint nomination committees- Spring Semester 2016-2017
NOMINATIONS END - May 8, 2017
NOMINEES NOTIFIED - by May 19, 2017
NOMINEE MATERIALS - due by September 1, 2017
NOMINATION COMMITTEES - evaluation process September 2017-February 2018
NOMINATION COMMITTEES - submit names of candidates by February 9, 2018
AWARDS COMMITTEE - completes evaluation and names award recipients by March 9, 2018
Tuesday, April 17, 2018
|TRUSTEE SCHOLARSHIP AWARD||E12.2||October 2017 – Colleges form a faculty committee to recommend to the dean up to three faculty members
By January 19, 2018 – The dean/department chairs select one faculty nomination to forward to the Provost. The dean submits faculty nomination electronically to firstname.lastname@example.org. If the examples of scholarship cannot be submitted electronically, send/deliver to Sue Provenzano, Eastman 2125.
By February 6, 2018 – Deans and Provost select four nominees to forward to the BOT Education Core Committee
By February 20, 2018 - four nominees (ranked) and documentation is sent to BOT Education Core Committee
By March 20, 2018 - phone conference with ECC to select recipients
Spring 2018 Board of Trustees Meeting – recipients of the 2017-2018 Trustees Scholarship Awards introduced to full Board
|OUTSTANDING TEACHING AWARD FOR NON-TENURE-TRACK FACULTY||E12.7
||Nominations End - May 8, 2017
Nominees Notified - by May 19, 2017
Nominee Materials - due by September 1, 2017
September-December 2017 - Committee deliberations
By December 15, 2017 - Committee recommendation submitted to Provost
By January 31, 2018 - Provost selects recipient
By February 28, 2018 - Recipient is notified
|REGISTRAR - establishes date for 2018 Commencement by February 2017
COMMENCEMENT CHAIR - holds initial planning meeting in October 2017
DEANS/UNIVERSITY PUBLICATIONS - begins preparation of Book copy - January 2018
DEANS - final corrected galleys to University Publications by April 1, 2018
PLATFORM PARTIES - attend rehearsals May 9-10, 2018
|ACADEMIC CONVOCATION -
Friday, May 11, 2018, 10 a.m.
COLLEGE COMMENCEMENT CEREMONIES
RIT Campus - Friday/Saturday, May 11-12, 2018
RIT Kosovo - Wednesday, May 16, 2018
RIT Croatia - TBA
RIT Dubai - Monday, May 21, 2018 (tentative)
|FACULTY ACTION||POLICY||INITIATORS, STEPS AND DEADLINES||FINAL STEP/EVENT DATE|
|FACULTY LEAVES FOR PROFESSIONAL/ CAREER DEVELOPMENT FOR 2017-2018||E18.0||FACULTY - applications due to department heads/chairs/directors by 9/1/2017
DEPARTMENT HEADS/CHAIRS/DIRECTORS - review and send recommendations to Deans by 9/15/2017
DEANS - recommendations to Provost by 10/15/2017
PROVOST - applications to Faculty Leaves Committee by 10/15/2017
FACULTY LEAVES COMMITTEE - recommendations to Provost and President by 12/15/2017
PROVOST - recommendations to President by 1/5/2018
|PROVOST - letters to applicants advising of action by 1/31/2018|
|TENURE AND PROMOTION TO ASSOCIATE
|E5.0||DEANS conduct election of college tenure committee members and FACULTY/ACADEMIC SENATE form tenure committees by 3/1/2017 with first meeting to be held no later than 9/15/2017
DEPARTMENT HEADS/CHAIRS/DIRECTORS' written assessment of the candidate's progress toward tenure shall be forwarded to the college tenure committee according to the college schedule that ensures the committee can complete their review and letter to the college dean no later than 15 January
CANDIDATE DOCUMENTATION due to college tenure committee (or as specified in college guidelines) and initial committee meeting held no later than 15 September
TENURE COMMITTEES - Solicit external and internal letters of recommendation. By 1/15/2018, committee submits documentation, letters of recommendation for or against tenure and promotion to provost and dean.
DEANS - letters of recommendation for or against tenure and promotion to provost by 2/08/2018
|PROVOST - letters to candidates advising of action no later than 4/15/2018|
|PROMOTION IN RANK
Associate to Full Professor
Lecturer to Senior Lecturer
Senior Lecturer to Principal Lecturer
Assistant Research Professor to Associate Research Professor or Associate Research Professor to Full Research Professor
|NOMINATIONS FOR PROMOTION received from CANDIDATES by 5/1/2017
DEPARTMENT HEADS/CHAIRS/DIRECTORS acknowledge nominations for promotion by 5/15/2017
PROMOTION COMMITTEE(S) is formed and documentation received from candidates by 9/15/2017 per E6.0.II.D.3.
PROMOTION CANDIDATE(S) submits the required documentation to the appropriate promotion committee chair for review by 9/15/2017.
EXTERNAL LETTERS AND RECOMMENDATIONS - must be requested by the PROMOTION COMMITTEE by 9/30/2017
*For promotion to full professor: external letters and letters for or against promotion from tenured Professors within the candidate's department and the candidate's dept. head/chair/director. See E6.0.D.5.a.
*For promotion to senior lecturer: letters for or against promotion from tenured faculty and non-tenure-track teaching faculty senior in rank within the candidate's department and the candidate's dept. head/chair/director. See E6.0.II.D.5.b
*For promotion to principal lecturer: letters for or against promotion from tenured faculty and principal lecturers within the candidate's department and the candidate's dept. head/chair/director. See E6.0.II.D.5.b
*For promotion to associate research or research professor: letters of recommendation for or against promotion from the candidate’s department head, and from the tenured faculty members and non-tenure-track research faculty senior in rank from within the candidate’s department and the candidate's dept. head/chair/director. See E6.0.II.D.5.c.
COMMITTEE REVIEW - January 1-February 1, 2018. Candidate's documentation, letters of recommendation for or against promotion, a tally of votes of the committee members, and summary of internal letters from the candidate's department, submitted to DEAN by 2/1/2018.
DEANS submit letters of recommendation for or against promotion and documentation to Provost - 3/1/2018.
|PROVOST - send letters to candidates advising action by 5/1/2018|
|MID-TENURE COMPREHENSIVE REVIEW||CANDIDATES provide documentation as specified in the college tenure policy to college tenure committee by a date set by the college tenure committee
DEPARTMENT HEAD shall provide a written assessment of the candidate's appropriate progress towards tenure from the perspective of colleague, supervisor, and administrator based upon the candidate's documentation.
TENURE COMMITTEE shall seek letters from tenured department members
TENURE COMMITTEE submits an analysis of the candidate's strengths and weaknesses and whether current performance would lead to a recommendation for tenure and documentation to the dean by a date set by the college tenure committee
The DEAN submits letter of recommendation with all letters of review and documentation to the provost by 4/1/2018
The PROVOST reviews all letters of review and documentation and sends comments on candidate's progress toward tenure to the dean by 5/15/2018
|The DEAN discusses the provost's comments with the candidate 5/30/2018|
|DISMISSAL FOR CAUSE COMMITTEE||E23.0||DEANS - submit tenure committees chairs' names to Academic Senate Chair and Provost by 1/15/2018. Committee membership terms are one-year terms - 2/1-1/31||PROVOST/ACADEMIC SENATE CHAIR draw members from pool by 1/31/2018|
|EMERITUS STATUS||E6.1.II||ACTIVE OR RETIRED FACULTY MEMBER, SUPERVISOR, OR COLLEAGUE may submit a nomination to the nominee's department head.
DEPARTMENT HEAD shall forward documentation and a recommendation for or against granting the honorary title to the dean.
DEAN submits a recommendations with supporting documentation and recommendation from department chair to the provost.
PROVOST makes the final determination and notifies the nominee.
|PROVOST - letter to faculty advising of action as requested|