Official Documents

RIT maintains a single academic transcript reflecting all courses taken at RIT. The transcript is the University’s certified statement of your academic record.  All transcripts are provided on security sensitive paper (or secure PDF) that contains the RIT seal and the signature of the Registrar. All requests for transcripts must go through the Parchment Services using the appropriate link below. Requests made by paper, email, phone, or other methods outside of Parchment Services will not be processed.

Please note that if there are any documents that need to be attached to your transcript you must first email them to registrar@rit.edu with the following note: “These documents need to be attached to an official transcript”.  Once our office completes these documents you will be contacted with further instructions on how to request your transcript.

All requests for replacement diplomas must go through the Parchment Services using the appropriate link below. Requests made by paper, email, phone, or other methods outside of Parchment Services will not be processed.

The Office of the Registrar is responsible for completing enrollment verifications each term. These can take a variety of forms, but generally are needed by students to support such things as financial aid scholarships and loans, student discounts, dental and health insurance, apartment rentals, and auto loans. The Office of the Registrar provides enrollment information to the National Student Clearinghouse who in turn provides most insurance companies and lenders enrollment information of RIT students.

If you have a specific form or request where the National Student Clearinghouse self-service enrollment verification is not adequate, please submit the form or request to the Registrar’s Office for processing via registrar@rit.edu. Enrollment verifications can be requested 30 days prior to the start of a term and requests will be processed within 2-business days.

Verifications of enrollment for matriculated and non-matriculated undergraduate and graduate students is based upon the following each term:

What is an Apostille?

An apostille refers to the legalization of a document for international use. The apostille certifies the signature and the position of the official who has issued or certified a copy of a document. Students commonly need an apostille to authenticate their academic transcripts or diploma for use in a foreign country. Apostilles are only valid in countries that joined the 1961 Hague Convention.  HCCH | #12 - Status table

Effective June 2023, all Apostille requests will consist of documents being provided and notarized by the Office of the Registrar at RIT and returned to the requestor. The requestor will be responsible for outreaching to the appropriate government offices for the required signatures. Please follow the steps outlined below.

Step 1: Request document(s) from RIT Office of the Registrar

All apostille requests are handled through our Parchment storefront. When ordering an apostille, you must either attach a copy of your diploma or include a request for a transcript at time of order that you wish for us to notarize.

Photocopies of diplomas are preferred so that the original diploma does not get lost or damaged. If you are not in possession of or have a copy of your original diploma, you may purchase a replacement diploma.  https://www.rit.edu/registrar/official-documents#diploma-replacement

Upon submission the Office of the Registrar will complete the following:

• Registrar will certify that the transcript(s) and/or diploma(s) are RIT business record(s); the Registrar’s certification will be notarized.
• Mail the certified Documents to requestor at the address provided through the order.  This should be yourself and not the final destination.
• PLEASE NOTE-THE OFFICE OF THE REGISTRAR DOES NOT ISSUE THE APOSTILLE.

Step 2:  You will submit the documents to the Monroe County Clerk’s Office

After your documents have been notarized, the notary public signatures on your document are required to be authenticated by the Monroe County Clerk’s Office. There is a $3 fee per authentication. For example, if you request a transcript and a diploma, you will pay a $6 fee to the Monroe County Clerk’s Office. Upon completion, the Monroe County Clerk’s Office will return the document(s) to you.

Monroe County Clerk’s Office
39 W Main St
Room 101
Rochester, NY 14614
https://www.monroecounty.gov/clerk-notary

If you live outside of New York State, you may wish to either work with a contact within Monroe County or utilize an agency for apostille services. While RIT does not have a recommendation for these services, many can be found within the Rochester area.

Step 3:  You will submit your documents to NYS Department of State

Send all documents you received back from the Monroe County Clerk, including the completed Apostille Authentication Request Form, to the NYS Department of State. Mailing address will vary depending on your payment type. Please review the NYS Department of State Authentication Request Form for the correct address. There is a $10 fee per document required by the NYS Department of State. For example, if you request a transcript and a diploma, you will pay a $20 fee payable to N.Y.S. Department of State.

Request Form

You must include a return mailer to have documents returned to you by mail.

Review the information on the NYS Department of State Apostille or Certificate of Authentication webpage for more information.

How long does the process take?

Although processing times vary at different offices, it is estimated that this entire process will take 8 to 10 weeks to be completed.

Apostille Process - Summary

1. Request submitted for apostille to the Office of the Registrar via Parchment including a photocopy of the diploma and/or request for transcript.
2. RIT notarizes document(s) and mails them back to the requestor --End Processing for RIT--
3. Requestor provides the document(s) to Monroe County Clerk’s Office (mail or in-person)
4. Monroe County Clerk provides the processed document(s) to the requestor (mail or in-person)
5. Requestor mails document(s) to the New York Department of State for final authentication
6. New York Department of State returns documents with Apostille to the requestor

Ordering Apostille Documents Notarized