Wellness: Policies & Procedures

All Add/Drops are completed by the student registered on-line using SIS.

Students may add or drop Wellness activity courses during the seven-day add/drop period for each term. This period is from Monday-Sunday of each term. Students cannot be added to or dropped from classes after this period ends. Students are NOT automatically dropped from a class if they never attend and are solely responsible for dropping a course during the official add/drop period as established by the Institutes' Office of the Registrar.

Students wishing to receive an audit grade in a wellness course can do so at the time of registration on SIS. Courses taken for "audit" carry no credit and do not apply toward graduation requirements, satisfy prerequisites or count toward determining enrollment status. Generally, students who enroll as an "audit" wish to participate in the class primarily for the activity benefits, rather than for credit. Registration for an audit must be done using SIS during the first 7 days of each quarter, Monday-Sunday. No audits can be processed after the Add/ Drop period. Classes that are audited carry the same course fee as courses taken for credit.

All injuries that occur in Wellness classes must be reported to the instructor regardless of how minor they may appear. An Incident Report will be completed at the time of the injury. If emergency medical treatment is required, the instructor will contact RIT Public Safety. Medical expenses resulting from class injuries must be covered by the Institute's student health insurance or the student's private health plan. No expenses are covered by Wellness Education.

Retroactive credit may be granted for certain independent activities. A formal written request must be submitted that clearly outlines the activity that is being considered for wellness education credit along with all documentation of the experience (signatures of instructors/copy of certificate) is required. Formal requests should be submitted to Dugan Davies

Wellness activity courses carry a nominal fee (non-refundable after the add/drop period has ended) that is included in the tuition bill from the Student Financial Services office. The Institute will reimburse students needing to meet the 2 course graduation requirement at a rate of $100 per course, for a maximum of $200. Students only requiring one course to meet the graduation requirement will be reimbursed a maximum of $100. Students taking courses that do not go to the graduation requirement will be responsible for all course fees. Course fees accrued after the Institute’s reimbursement will also be paid by the student. Some courses carry a fee greater than $100 per course. In these cases, the student will be responsible for the balance after the Institute reimbursement.

All RIT registered students receive automatic access to the Student Life Center and Field House. Students only registered for a wellness class will be provided access if the class is needed to fulfill a graduation requirement. Access will be granted upon review by the Student Life Center Main Office. If the class is not needed for graduation, the student will need to purchase a recreation membership in order to access the facility and participate in the class.

Wellness activity classes are a graduation requirement but are not averaged into a student's GPA because they are non-credit bearing.

Incomplete - When an instructor observes conditions beyond the control of a student such that the student is unable to complete course requirements in the given term or session, the instructor may assign an Incomplete notation (“I”) to a student. The instructor determines and advises the student of the due date, not to exceed two terms including summer session but excluding intersession, by which the student must complete course requirements. If the registrar has not received a "Change of Grade" form from the professor after two terms including summer session, then the Incomplete becomes an "F" grade or a “U” grade if the “I” was associated with an “R” or “S” graded graduate course. An extension of time may be granted at the discretion of the instructor. Credit hours are not earned and the GPA is not affected until a permanent grade is assigned.

If there are extenuating circumstances which render an instructor unable to assign a grade or evaluate a student's work and assign a grade to replace an "Incomplete" notation, the head of the academic unit in which the course was taught will select an instructor to act in the place of the original instructor. After appropriate evaluation of the student's work, that instructor will assign a grade in place of the "Incomplete" notation.

Access Services provides interpreting support for deaf/hard of hearing students in all colleges. Many Wellness classes are flagged for having interpreting support throughout the registration process. Interpreting services are less likely to be available for classes that are not flagged for support.

Registering for a course is NOT a request for services. To request service, visit the Access Services web site.

The Drop/Add period is the first seven days of the term (including weekends) beginning on the first day of classes. A student can drop classes on-line via the Student Information System, at his or her department, or at the Registrar's Office. When a student drops a class during this time frame there is no record kept that will show on an official transcript.

Once the first seven days of the term have passed, and through the end of the 8th week of the quarter, if a student wishes to remove him or herself from a class, the student may withdraw via the Student Information System. A grade of "W" is assigned to that course, and the withdrawal becomes part of the student's permanent record. In processing the request, the student, the student's instructor, the student's advisor and the student's home program or department head will be notified via email. Students are strongly advised to consult with their advisor and instructor before they withdraw from a course.

Important Note: No refunds are granted for withdrawing from a course.