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Summer and Overnight Camps

Summer and Overnight Camps

Certain programs require compliance with New York Public Health Law. RIT faculty and staff can address these issues by planning the programs appropriately.  Academic Affairs hosts RIT Kids on Campus and Athletics hosts summer sports camps.  Please contact those departments for assistance with your program.  If you have a new program to launch outside of those areas, please contact Melinda Ward in Risk Management (ext. 56135 or mjwrmss@rit.edu) or Jody Nolan in Environmental Health & Safety (ext. 56676 or jbnehs@rit.edu) for assistance with establishing your program in compliance with the state regulations.


If your program meets the following criteria, it is required to meet NY children's camp requirements.

Summer Day camp

Overnight camp

  • Operates between June 1 and Sept.15
  • With 10 or more children under 16 yrs
  • For more than all or part of 5 days in a 2-week period
  • Includes 1 or more "non-passive recreational activities" (i.e. sports, swimming, field trips)
  • Single activity camps are excluded (all of the time is spent on one activity/sport)
  • Classroom educational programs are excluded unless more than 1 hour or 1/5 of the day is spent on a "non-passive recreational activity"
  • Is occupied by 10 or more children under 18 years of age
  • For 72 or more consecutive hours
   

NY Children's Camp Requirements:

Camp Directors Checklist

 

Submit an Application for a Permit: (Must be submitted at least 90 days prior to start of camp):

  • Application for permit must be submitted to the Monroe County Health Dept. at least 60 days prior to the start of the camp. Jody Nolan from Environmental Health & Safety, (ext. 56676, fax 475-2966) will assist you with the completion of the permit application. Please contact her at least 120 days prior to the start of your camp to begin the process.
  •  Permit requirements inlude:
    • Adherance to NY required staffing guidelines.
    • Your camp will be required to hire a Medical Director.
    • If the camp involves swimming activities, an Aquatics Director may be required.
    • Children's Camp Facility and Staff Description (DOH-367 and DOH-367a) if necessary.
    • Written safety plan (Jody Nolan has RIT template)

Registration requirements:

  • Camp brochure with required information (including campers' rights and responsibilities) must be distributed to parents as part of registration process.
  • Registration forms should be approved by the Office of Legal Affairs and should indicate that:
    • The camp must be permitted by the NY State Dept of Health
    • Is required to be inspected twice yearly
    • The address where the inspection reports are filed:
      Monroe County Department of Public Health
      111 Westfall Rd. Room 952
      P.O. Box 92832
      Rochester, NY, 14692
  • RIT Participant Agreement must be signed for each participant. Form must be maintained by host department for 6 years.
  • Participants must submit current Medical and Health Insurance Information, Immunization History, Medication Form and Medication Permission Forms
    • Medical Director must review health forms, conduct health screenings and prepare medication plans.  
    • Records should be marked confidential, kept in a secured area and retained for 6 years.

Staff Requirements:

Insurance Requirements:

  • Each camper is required to have medical insurance.
Resources:

NY Public Health Law Section Part 7, Subpart 7-2 Children's Camps

Camp Directors Checklist

RIT Summer Program Guidelines (Powerpoint Feb 2013)

IMPORTANT INFORMATION FROM MONROE COUNTY REGARDING EMPLOYEE AND CAMPER VACCINATIONS AND PROCEDURES FOR HANDLING VACCINE-PREVENTABLE DISEASES AT CAMP