Summer and Overnight Camps
Certain programs require compliance with New York Public Health Law. RIT faculty and staff can address these issues by planning the programs appropriately. Academic Affairs hosts RIT Kids on Campus and Athletics hosts summer sports camps. Please contact those departments for assistance with your program. If you have a new program to launch outside of those areas, please contact Melinda Ward in Risk Management (ext. 56135) or Jody Nolan in Environmental Health & Safety (ext. 56676) for assistance with establishing your program in compliance with the state regulations.
If your program meets the following criteria, it is required to meet NY children's camp requirements.
|Summer Day camp||
NY Children's Camp Requirements:
Submit an Application for a Permit: (Must be submitted at least 90 days prior to start of camp):
- Application for permit must be submitted to the Monroe County Health Dept. at least 60 days prior to the start of the camp. Jody Nolan from Environmental Health & Safety, (ext. 56676, fax 475-2966) will assist you with the completion of the permit application. Please contact her at least 120 days prior to the start of your camp to begin the process.
- Permit requirements inlude:
- Adherance to NY required staffing guidelines.
- Your camp will be required to hire a Medical Director.
- If the camp involves swimming activities, an Aquatics Director may be required.
- Children's Camp Facility and Staff Description (DOH-367 and DOH-367a) if necessary.
- Written safety plan (Jody Nolan has RIT template)
- Camp brochure with required information (including campers' rights and responsibilities) must be distributed to parents as part of registration process.
- Registration forms should be approved by the Office of Legal Affairs and should indicate that:
- The camp must be permitted by the NY State Dept of Health
- Is required to be inspected twice yearly
- The address where the inspection reports are filed:
Monroe County Department of Public Health
111 Westfall Rd. Room 952
P.O. Box 92832
Rochester, NY, 14692
- RIT Participant Agreement must be signed for each participant. Form must be maintained by host department for 6 years.
- Participants must submit current Medical and Health Insurance Information, Immunization History, Medication Form and Medication Permission Forms
- Medical Director must review health forms, conduct health screenings and prepare medication plans.
- Records should be marked confidential, kept in a secured area and retained for 6 years.
- Annual sex offender registry check of all staff and volunteers
- Submit Pre-Employment Background Check and Authorization Form to Human Resources (email: firstname.lastname@example.org or fax (585) 475-7170)
- Annual criminal background check of camp directors (prior to hire)
- Submit Prospective Children's Camp Director Certified Statement(DOH-2271) and Statewide Central Register Database Check (LDSS-3370) to Human Resources (email: email@example.com or fax (585) 475-7170)
- All staff must be appropriately trained on emergency procedures including but not limited to lost camper protocols and identification and reporting of suspected abuse. Please contact Jody Nolan (phone (585) 475-6676) if you would like assistance with live training of staff. Click here for a PowerPoint safety presentation.
- See camp safety plan for more details about required training.
- Online training for identification and reporting of suspected child abuse is available through the NY Mandated Reporter Resource Center.
- Additional information about suspected abuse is available through the NY State Office of Child Protective Services.
- As with all emergencies on campus, reports of injuries or suspected abuse must immediately be reported to RIT’s Public Safety Department at 475-3333.
- Each camper is required to have medical insurance.
IMPORTANT INFORMATION FROM MONROE COUNTY REGARDING EMPLOYEE AND CAMPER VACCINATIONS AND PROCEDURES FOR HANDLING VACCINE-PREVENTABLE DISEASES AT CAMP