Many departments on campus sponsor programs involving minors such as internships, school visits and summer camps. Both RIT and the greater community benefit from these activities which introduce young people to the exciting academic and recreational resources available here. RIT is fully committed to the safety of every participant. As such, all programs must comply with C26.0 Protection of Minors on Campus Policy. In addition, the following guidance was established in order to further protect minors visiting our campus. If your program occurs during the summer and/or includes overnight stays, click here to determine whether your program requires a NY State childrens' camp permit. The application process requires at least 3 months to complete.
Program Directors must ensure that the following steps are taken:
Certain programs meeting the criteria below require compliance with NY Public Health Law Section Part 7, Subpart 7-2 Children's Camps. RIT faculty and staff can address these issues by planning the programs appropriately. The Office of K-12 Partnerships hosts RIT Kids on Campus and Athletics hosts summer sports camps. Please contact those departments for assistance with your program. If you have a new program to launch outside of those areas, please contact Jody Nolanin Environmental Health & Safety (ext. 56676) for assistance with establishing your program in compliance with the state regulations. Application for permit must be submitted to the Monroe County Health Dept. at least 60 days prior to the start of the camp.
Both RIT and the K-12 community benefit when students visit RIT and/or participate in internships on campus. In order to maximize the rewards and minimize the risk from these activities, please consider the following when coordinating such a visit:
Several departments on campus sponsor programs involving minors, from internships to school field trips to summer camps. Both RIT and the greater community benefit from programs that introduce young people to the exciting academic and recreational resources available on campus. Our current and prospective students and guests benefit most when these programs are successful and without incident.
When programs include overnight stays in RIT residence halls and apartments, the following guidelines should be followed. In some cases, programs require compliance with New York public health law. RIT faculty and staff can address these issues by planning the programs appropriately. In addition to the guidelines below, for more information about keeping children safe, please refer to the RIT K-12 website.
Most overnight stays are conducted for recruitment purposes and therefore should be coordinated with the dean's office of the respective college.
Athletics programs (camps, clinics, and recruiting stays) require approval from the Executive Director of Intercollegiate Athletics. Please contact Lou Spiotti at firstname.lastname@example.org.
For other university sponsored overnight stays, please contact Melinda Ward in Risk Management at email@example.com.
RIT Department/Program Coordinator Checklist:
Obtain approval from appropriate senior management.
Have hosts sign a behavior contract (noting responsibilities and student conduct accountability)
Obtain approval from the hosting student's roommate(s). Center for Residence Life will take the lead on this process. Contact Harold Fields firstname.lastname@example.org or phone: 585-475-2578 for information and assistance.
Provide program coordinator’s contact information, list of students along with assigned rooms, roommate/host, and parent’s emergency contact information to Public Safety (Gary Moxley email@example.com), Residence Life (Harold Fields firstname.lastname@example.org) and Housing (Carla DiLella email@example.com) at least 72 hours prior to the group’s arrival.
Public Safety will provide special attention to the floors/halls.
Provide appropriate training including emergency response, Title IX and suspected abuse notification procedures to hosts. For more information, contact Jody Nolan, Environmental Health & Safety firstname.lastname@example.org.
It is a good idea to plan an appropriate amount of supervised activities/programming to cover most of the stay.
Report any allegations of inappropriate behavior by RIT staff/faculty/hosts/guests, injuries, or accidents to Public Safety at (585) 475-3333 immediately. Public Safety staff is trained to make the appropriate notifications to RIT senior management and/or law enforcement.
Workshops and Programs for K-12 Students
For all gatherings with minors (children under the age of 18) who are not supervised by parents or guardians and that do not qualify as a camp as defined by New York Public Health, please follow the guidelines below. If you have questions about your event, please feel free to contact Melinda Ward in Risk Management at 475-6135.
Use NY state staffing requirements as guidelines. For example, a ratio of 1:12 is recommended for general supervision of children. Ratios should allow for enough adult supervision so as to avoid one-on-one contact with a minor whenever possible.
Children should not be transported in an employee's personal vehicle.