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E08.0 College Academic Administrative Positions

Scope: Applies to college-level academic administrative positions

I. Introduction
Individuals in college academic administrative positions serve at the pleasure of their administrative supervisor; however the procedures for filling such positions shall be inclusive of faculty and staff. Search procedures for deans are defined at the university level and are not addressed in this policy. The procedures for filling all other college-level academic administrative positions shall be defined by college policy as approved by the voting faculty of the college as defined in B02.0. In all cases, the procedures for filling college administrative positions shall be clearly outlined and available to faculty and staff.

II. College Administrative Positions
Academic administrator positions at the college level may be filled through either a faculty search procedure (II.A) or by appointment with faculty input (II.B) as defined by university and college policy.

When filling a college administrative position whose primary professional responsibilities include college administration or direct supervision of faculty, the administrative supervisor, in consultation with the representative full-time faculty and staff as defined in college policy, shall specify the nature of the position, the term of the position, the process for filling the position, and the qualifications for the position. This process shall be transparent and representative.

A. Faculty Search Procedure
The faculty search procedure is characterized by the following:

1. As soon as possible after notice of an impending vacancy, the administrative supervisor shall define and conduct the search following university procedures defined by the Department of Human Resources and the Office of Faculty Recruitment.
2. The administrative supervisor, after consultation according to college policy, shall specify the nature of the position, the criteria for the search, qualifications for the position, and the form of the recommendations expected from the search procedure. The administrative supervisor shall also appoint the chair of the search committee or determine how the chair shall be selected.
3. College policy shall define the composition of the search committee.

B. Appointment Procedure
In cases where college academic administrative positions are filled by appointment, qualified faculty shall have the opportunity to be considered for the position. The process for determining the qualifications for the position and identification of potential candidates shall be defined in college policy. The method for appointing individuals to these positions and the conditions of the appointment shall also be defined by college policy. Where the position involves the direct supervision of full-time tenure-track and non-tenure- track faculty (e.g. department chair), college policies shall provide for an advisory vote from voting faculty as part of the selection process. The administrative supervisor makes the final appointment. College policies regarding filling academic administrative positions shall be posted on the colleges’ public websites and on file with the Department of Human Resources.

III. Interim Appointments

A. An interim appointment is defined as a temporary appointment made while filling a vacancy between appointments to permanent positions. Interim appointments are limited to two years in duration but may be extended for one additional year with approval from the provost.
B. Interim appointments shall follow the appointment procedure for filling academic administrative positions as defined above (II.B.).
C. People serving in interim positions who wish to be considered for the permanent position shall follow the designated procedure (either II.A or II.B above) as determined by the administrative supervisor.

IV. Acting Appointments

A. Acting appointments are used when the permanent academic administrative position is filled but the current appointee is unavailable, e.g. because of extended travel, sabbatical leave, or illness. These appointments, not to exceed one year, are for a specified period of time or the duration of the absence.
B. Acting appointments are made by the administrative supervisor. When possible, input from the faculty and staff in the unit will be sought.

Responsible Party: Academic Senate in consultation with the Department of Human Resources
Approved March 16, 1988
Effective Date of Last Revision: July 1, 2017

Policy History:
Edited September 2010
Edited October 2010
Last Revised April 2017


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