Scheduling Time on an University Council (UC) Meeting Agenda

Guidance for AY 2022-2023

General Information

University Council (UC) meetings are typically held in the Campus Center – Room 2610/2650 (Bamboo Rooms)  on Wednesdays from 3:00 – 4:50 p.m., once a month, August through April. Specific information on meeting dates and locations for AY 2022-2023 can be found on the University Council website.  

The UC Executive Committee (UCEC) generally meets 10 – 14 days prior to each monthly meeting, on Mondays from 11:30 – 12:00.   UCEC reviews all policy proposals and sets the agenda for the next meeting of the full Council.  Members of UCEC include the president, provost, the chairs of Faculty Senate and Staff Council, president of Student Government, and a representative from Deans Council.  Members of UCEC for AY 2022-2023 are: 

David C. Munson Jr., President – UC Chair
Ellen Granberg, Provost
Atia Newman, Chair, Faculty Senate
Emily Heyman, Chair, Staff Council
Aditya Khanna, President, Student Government
Yong Tai Wang, Representative, Deans Council 

Administrative support to UC is provided by:  

Tamaira Brown
Policy, University Council and Faculty Senate Coordinator
585-475-2016 (phone) (e-mail)
2106 Eastman Hall

Suggested Protocol

Making Contact.  To request time on an upcoming UC agenda, contact Tamaira via e-mail with the information noted below.  UCEC members review policy proposals in advance of each UCEC meeting to determine if they should be included on the agenda of the next, or an upcoming UC meeting.  Tamaira will contact you after UCEC’s meeting to confirm dates, times, and other details for the full UC meeting.

Providing Information.  Providing the following information will 1) help UCEC/Tamaira respond promptly to your request and 2) assist Tamaira in meeting preparations:

  • Dates (in order of preference) of upcoming meetings at which you’d like to present.

  • Amount of time needed (minimum and ideal) to present the topic and field questions; and, if applicable, for UC to take action.

  • Name(s), title(s), college/division and department(s) affiliations of presenter(s)

  • Title of your topic as it should appear on the agenda and in meeting minutes.

  • Objective(s) of your presentation (e.g., reporting for informational purposes, introducing a policy proposal, securing final approval).

  • Proposal and/or other materials to be reviewed by UCEC members.

Submitting Materials. If you’re submitting materials, they should be sent via email to Tamaira at least five business days prior to the UCEC meeting to provide sufficient time to review the proposal you wish to bring forward to the full UC.  If, subsequent to the UCEC meeting, you have additional or revised materials to distribute to UC members, they should be sent to Tamaira at least five business days prior to the meeting of the full UC. 

Following Up.  Upon request, Tamaira will send presenters the first draft of UC minutes to review for accuracy and respond with edits if needed.  It is vitally important to respond by the stated deadline; the final draft of meeting minutes are typically distributed to UC members five business days prior to the next  UC meeting.