Scheduling Time on a Staff Council (SC) Meeting Agenda

Guidance for AY 2023-2024

General Information

SC meetings are typically held every other Thursday from 2:00pm – 4:00pm, September through May.  Specific information on meeting dates and locations for AY 23-24 can be found on the Staff Council Meetings page.  

SC Executive Committee (SCEC) typically meets on the Thursdays when the full Council is not in session from 2:00 – 4:00 p.m.   SCEC confirms the agenda for meetings of the full Council.  Members of SCEC for AY 23-24 are listed on the Staff Council website.

Administrative support to SC is provided by:  

Debbie Monaghan
SC Coordinator
585-475-7656 (phone)
SAU 1140

Suggested Protocol

Making Contact.  To request time on an upcoming SC agenda, contact Debbie via with the information noted below.  Debbie reviews upcoming agendas with SCEC and, after doing so, she’ll contact you to confirm dates, times, and other details.

Providing Information.  Providing the following information will 1) help SCEC/Debbie respond promptly to your request and 2) assist Debbie in meeting preparations:

  • Dates (in order of preference) of upcoming meetings at which you’d like to present.

  • Amount of time needed (minimum and ideal) to present the topic and field questions.

  • Name(s), title(s), college/division and department(s) affiliations of presenter(s)

  • Title of your topic as it should appear on the agenda and in meeting minutes.

  • Objective(s) of your presentation (e.g., reporting for informational purposes, obtaining formative feedback/input, securing SC endorsement).

  • Date by which final SC action is needed, if any.

  • Description of materials, if any, you will submit for review by SC members.

Submitting Materials.  If you’re submitting materials, they should be sent via e-mail to Debbie at least five business days prior to the meeting to provide SC members sufficient time to review information related to your topic.

Following Up.  Upon request, Debbie will send presenters the first draft of the minutes to review for accuracy and respond with edits if needed.  It is vitally important to respond by the stated deadline; the final draft of meeting minutes are typically distributed to SC members five business days prior to the next  SC meeting.