Data governance encompasses the people, processes, and technologies used to manage data assets within an organization. Effective data governance promotes appropriate data use and leverages the use of university data as a strategic resource. The university’s data governance policy outlines RIT’s approach to managing administrative data and defines the roles that support data governance. The policy assigns responsibility for managing access, usage, integrity and security to data stewards. Data governance is one element of Enterprise Information Management.
The RIT data stewardship model is organized by data domains and subject areas. Data domains are high-level categories of institutional data for the purpose of assigning data stewardship accountability and responsibility. Subject areas exist within domains and represent more specific categories of institutional data. Often they align with a functional area. Some data cut across multiple domains and are considered enterprise data domains.
Data Sharing Agreement
RIT employees complete the RIT Data Sharing Agreement when they need access to data that is managed by another unit. The Data Sharing Agreement contains the information data stewards need to fulfill their role in data governance.
The process for submitting a data sharing agreement is as follows:
The data requestor identifies sends the form to the appropriate subject data steward(s) using the RIT Data Steward List (link coming soon). The data requestor also discusses the details with the steward(s) and adjusts the request as necessary.
If the subject data steward(s) approves the request, the process is complete. Both the subject steward and the requester are responsible for maintaining a copy of the data sharing agreement. Note: Some departments require approval domain data steward and/or technical data steward approval in addition to the approval by the subject data steward. It is the responsibility of the subject data steward to know when additional approvals are needed and to forward the request to the appropriate stewards within their department for review and approval.
If the subject data steward does not approve the request but the requester believes there is a justifiable business need for accessing the data, the requestor may forward the agreement to the domain data steward for review and approval.
If the domain data steward approves the request, the process is complete. The requester and subject steward are responsible for maintaining a copy of the agreement.
If the domain data steward does not approve the request but the requester believes there is a justifiable business need for accessing the data, the requestor may forward the agreement to the executive sponsor for final review and approval.