File Scanning, Storage & Shares

File Scanning, Storage & Shares

Department/Project Shares

Overview

Previously referred to as "fileshares", a Department/Project Share (or network share) is a centrally shared space used by multiple people to store, contribute, and edit documents. Some of the benefits of using a network share for your documents is that the contents of a share are backed up several times per day, and can therefore be restored and recovered in case of data delegation or corruption.

Your data is also stored on our servers, each Department/Project share has two assigned Data Stewards. These Data Stewards are the gatekeepers who control all access requests to that specific share.

Scanning Repositories

Overview

Scanning Repository is a special type of share designed for use with Multifunction Printers and scanners. This allows the device to scan directly to a special share that you can then get the files from. Access to this share can then be controlled. Generally, this is intended for large volume devices where "Scan to Email" may be prohibitive, or not optimal.

These shares are different from normal department shares. They are meant as a temporary holding location for files to be staged before being moved to a department share, or elsewhere. As such, they have the following restrictions:

  • All files older than 30 days will be deleted automatically from the share
  • You can only remove files from the share
  • The contents of these shares are not backed up

Work Folders/Folder Redirection

Overview

NOTE: This service is currently being piloted, with plans to offer it in the future. It is not yet available to those outside of the pilot.

Work Folders is a Microsoft technology that provides a consistent way for users to access their work files from their PCs and devices. When combined with Folder Redirection, your profile folders (Desktop, Documents, Favorites, and Contacts) will be redirected into your Work Folders folder, and then synced to the Work Folders server. When logging into a new or different computer, your data will become accessbile to you and downloaded on demand/as needed.

Personal Drive (Finance Domain Only)

Overview

Full time employees on the FINANCE Domain have access to a Personal Share folder where they can store personal RIT owned documents. Think of this space like a small thumbdrive where you can temporarily keep some files that are nonessential to the department (those files belong on the department share). If you have a finance machine, there will be an icon on your desktop that is called “Fast User Backup” which creates a backup of some key files on your machine and places them into the personal Share.
 

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