The Disability Services Office provides a proctored test center that is available to support disability-related testing accommodations.
Test Center Hours
8 a.m.-4:30 p.m.
The Test Center consists of one group-testing room with individual cubicles to seat up to 17 students; one group-testing room with individual cubicles to seat up to 10 students; and four private exam rooms. Each cubicle and private testing room has a video camera mounted above the desk for remote proctoring by DSO staff.
The test center has 12 PCs and one iMac, all of which have monitoring software so that proctors can see which applications or websites a student is accessing throughout their test. These computers have basic (Microsoft Office) software, text-to-speech reading software, speech-to-text voice recognition software, and limited other software. If a test requires specialized software, please contact the DSO Test Center Coordinator to see if the DSO computers can support it before scheduling the test.
During final exam weeks, additional seats in classrooms or conference rooms are used as necessary. Since these rooms do not have cameras, an in-person proctor is assigned to each location.
Accommodated Testing Guidelines
Some tests require specialized equipment or software and must be taken in the classroom setting, while other tests can be taken in the Test Center. Students should discuss testing accommodations with faculty at the beginning of each semester, and together make a plan for when and where the tests will be taken.
Tests with accommodations should be scheduled through the MyDSO portal at least two business days in advance of each test and a month in advance for final exams. Any test request that is submitted less than two days in advance will be denied. Faculty will receive automatic notification of the upcoming test once it is requested in MyDSO. Both hard copy tests and those requiring access to a computer can be administered.
On the day of the test, students should arrive at the test center a few minutes before the scheduled start-time in order to check in.
There is a separate coat-rack area where students will leave their jackets, backpacks and other belongings, including their cell phones. Cell phones are not permitted in the test rooms unless required for dual-authentication login to MyCourses or for those students who have an accommodation to use an app for medical reasons.
Students should bring their own pencils or pens as well as any allowable resources (calculators, equation sheets, etc.). The DSO has a limited supply of pens, pencils and erasers that are offered as emergency supplements to a student’s own writing implements. (These may not be available in the post-COVID environment due to sanitation requirements.)
The Test Center staff is not responsible for providing graph paper or green engineering paper, printing equation sheets for students, loaning calculators, or providing batteries. We can provide scrap paper, blue books, and Scantron sheets, if needed. Noise-cancelling headphones and disposable earplugs are available. (The headphones may not be available in the post-COVID environment due to sanitation requirements.)
Computers equipped with software for application and internet monitoring are available within the Test Center for test taking. Personal laptops are permitted if instructor approved. Students approved for this accommodation may also be approved to use specific software such as Text to Speech, Voice Recognition, or MathType.
Students should take their tests at the same time as the class unless the accommodation causes a conflict with another class or is to take place when the test center is closed.
Being tardy for a test does not change the scheduled end-time. If the student’s late arrival is past the scheduled end-time for the test, or if the arrival is beyond the limit set by the instructor, the test will be marked as “no-show” and the instructor will be notified. At that point, it is up to the instructor’s policy to determine if a make-up test can be scheduled.
Extended time for in-class timed quizzes, tests, and final exams are based on a factor (e.g. 1.5x or 2x) as requested on a test-by-test basis. Students must communicate their intent to use their approved extended time to their instructor in advance of each test.
The accommodation of extended time on tests, exams, and quizzes generally applies to assessments with time limits measured in hours, not days. Therefore, take-home exams that are not timed do not qualify for this accommodation. However, take home tests that are open for a period of time and have a time limit once started (e.g., exam is open for 3 days, but once started a student has only 1 hour to complete) do qualify.
If there is a fire alarm while students are taking tests in the Test Center, all students will leave their test papers on their desks. Students will not stop to pick up their cell phones as they leave the room. The proctor will record the time that the fire alarm interrupted the testing. One Disability Services staff member will ensure the room(s) are empty of students while another staff member will escort students to a safe location outside the Student Alumni Union (weather permitting this will be outside; otherwise in the lobby outside Artesano’s or in the lobby of Eastman Hall). The office door will be locked. All test-taking students will remain with the proctor throughout the evacuation.
Once it is safe to re-enter the building, all staff and students will return to the Test Center and students will return to their seats. The proctor will note the time that students resume their tests, add the minutes onto each student’s end-time and inform each student of their new end-time. A note about the fire alarm and changed end-time will be sent to each student’s instructor.
Faculty Guidelines for Accommodated Testing
The Disability Services Office is dedicated to helping faculty navigate the process for accommodated testing. Accommodations can be approved for students in all modalities of courses, including those that are fully online. If you have questions about the implementation of accommodations in specific classes, please contact the Disability Services Office.
Faculty should discuss their expectations with students at the beginning of each semester. Some tests may require specialized equipment or software, so the faculty and student must make arrangements for the student to take the test, with accommodations, in the appropriate setting. Faculty are able to self-proctor accommodated exams if both the student and instructor agree this is appropriate. Some students may have access needs that explicitly require use of the Test Center, while others may be more readily handled by faculty directly (e.g. extended time on tests, exams, and quizzes).
When faculty receive Accommodation Notification Letters, a link to the Testing Agreement will be included when applicable. This Testing Agreement must be submitted through the MyDSO Faculty Portal for each course – if the same information is applicable to multiple courses, it can be copied. Agreements can be amended throughout the term if necessary, but are intended to provide proctoring information in one place for all tests.
Students will be asked to schedule exams with the Test Center at least 2 business days in advance. Requests that don't fall within this time frame will largely be denied. Faculty will receive automatic notification of the upcoming test once it has been scheduled by the student.
Faculty will be asked to upload exams at least 24 hours prior to a scheduled test. If we do not receive a test from a faculty member by the 24 hour deadline, the exam will not take place at the originally scheduled time and will need to be rescheduled at a time that is convenient for both Disability Services Office staff and the student.
Faculty are responsible for ensuring students with approved accommodations are given the appropriate length of time for any online timed tests, exams, and quizzes. To manually extend an individual student’s allotted exam time, please follow the instructions found in this brief video. Instructors can also reach out to the Innovative Learning Institute for MyCourses support, if needed.
Not all extended time on exam accommodations are configured the same (e.g. some are for 1.5x on exams, others are for 2.0x). The individual Disability Services Agreements you received via email from the Disability Services Office specify the amount of time students’ exams should be extended.
Note that this accommodation is distinct from “extended time on assignments” which implies due date flexibility and requires clear communication and negotiation of details between students and their faculty.
When a student takes a test in the Disability Services Office Test Center, we have the ability to effectively stop the clock during breaks so there is not a need to proactively plan for break time. However, it’s not so easy to “stop the clock” reactively when a student needs to take a break for online tests. For online tests where faculty adjust students’ test time in MyCourses, breaks should be included proactively in the students’ testing time, in addition to whatever extended test time they may have. (Note that some students only have an accommodation for breaks during tests, and do not have additional extended testing time.)
For online tests, we recommend accommodating for breaks by adding 5 minutes of break time for every hour of testing. This amount of time will suffice for the majority of students with break accommodations, however, for some students, more or less time may be appropriate. In those cases, the Disability Services Office has advised students to work directly with their faculty to decide upon an appropriate amount of break time.
An example: For a student with Disability Services Office accommodations for both breaks during tests and 1.5x extended time on tests, their allotted time in MyCourses should be 1 hour and 35 minutes for a typically one-hour test.
In order to limit office traffic and reduce the handling of shared paper documents, the Disability Services Office will not accept or return tests in paper format at this time. Faculty must upload all exams to MyDSO at least 24 hours in advance of a scheduled test.
The Disability Services Office will no longer return tests to college drop points and will not ask students to deliver sealed envelopes to faculty offices. Scanning/emailing will occur once a day.
After a test is returned, the original paper test will be kept in a secure location for a period of two weeks, at which time the test will be shredded. Faculty most notify Disability Services Office staff within those two weeks if the scanned copy is illegible or if there are other problems with the file.
After a test is uploaded, if an instructor realizes (prior to the test day) there was a typo or other error in the test document, they can upload another file to replace the previous version directly via the MyDSO Faculty Portal.
If general information is announced to the class or written on the board during the test, it also must be provided for any students who are taking their test in the Test Center. If additional time is given to students in the class, then additional time must also be given to your students in the Test Center. Please contact the Test Center with any updates.
When students have a question during their test, the question will be sent to the faculty according to the contact information provided in the Testing Agreement. If a reply is not received before the student’s test time is up, Disability Services Office staff may extend the test time while we wait for an answer or may include information about the question with the completed test and instruct the student to reach out to their faculty directly.