The club must be in good standing in order to make a reservation. Good standing qualifications below:
Club has completed Re-recognition.
Club has at least ten members who are active in the club (waiver signed, in good standing.)
All Club Sports are allotted two hours of reserved recreation time per week. This time can be split into two, one hour reservations or one, two hour reservation. (Note: All practice times should be booked under one reservation.)
Reservation requests are made on reserve.rit.edu. Please be sure to use the Student Org Meeting/Event Request template.
Only three club members are allowed to reserve space. If you do not have access to reserve on behalf of the club, please fill out this form.
Attendance should be tracked using CampusGroups at all practices, games and events. Failure to track attendance could result in the loss of reservations.
Once a club has used their reservation quota, the facilities are available on a first come first served basis.
Additional requests for space will be handled on a case by case basis (example: tryouts)
Clubs must have at least 10 participants in order to hold a reservation. If turnout is consistently low for a particular club, future reservations for the club will be canceled.
During peak hours, when a club does not have a reservation, they cannot monopolize space for more than one hour. This ensures that others have the opportunity to recreate as well.
To obtain “Approved Safety Officer” status, a student must submit a sport/activity specific resume and two letters of recommendation via the corresponding link below. If approved, you will be notified via email with a confirmation message. At that time, you will be approved to access the equipment for your club during your clubs reservation time. Only approved safety officers will be able to access club equipment that is stored within the Student Life Center.
Clubs should never be agreeing to terms or signing contracts prior to consulting the Club Sports office. Please send agreements or contracts to: firstname.lastname@example.org and allow 2 weeks for review and approval. Please note- Some contracts may require multiple revisions, please plan accordingly.
Clubs should allow up to 2 weeks for checks to be processed and sent out
A current W-9 from the vendor/individual is required for checks to be sent
According to the University Marketing and Branding Guidelines and Standards for Student Clubs and Organizations, Clubs and Organizations must adhere to the following guidelines for marketing and mass email communications.
When marketing an event to the external community or participating in an event or program outside of the campus, student organizations should use “RIT” in their name.
Marketing materials should meet standard accessibility guidelines found here.
Mass Email Communication
Mass email communications should not be sent on behalf of RIT student clubs and organizations. Student clubs and organizations may choose to submit their event to the RIT Events Calendar for inclusion in RIT Events emails sent to campus community members daily.
All RIT Club Sports teams must follow the RIT Club Sports Style Guide, which details branding requirements for all clubs as well as optional graphics and design elements available for use. All clubs must adhere to the requirements detailed in the Required Elements section of the Style Guide.