Signature Standard

RIT uses a standardized signature to make authentic university communications easily recognizable. Uses of common signature elements by senders will help recipients detect counterfeit emails and phishing attempts.

Scope

This standard applies to all email sent by any faculty or staff from an RIT email account or from any non-RIT account to support academic or business functions. This includes emails sent from RIT MyCourses and RITmail.

Requirements

Please visit the RIT Brand Portal to create an RIT email signature. Instructions on how to build it are in the generator itself. 

Emails containing private or confidential information should include the official RIT Confidentiality Statement. This option is available in the RIT Email Signature Generator. 

Who do the requirements apply to?

The requirements apply to:

  • All senders of e-mail related to Institute academic or business purposes sent by RIT faculty or staff using an RIT or non-RIT e-mail account. (The standard also applies to course-related e-mail sent via the RIT MyCourses system.)
  • All creators of Message Center communications.
  • E-mail messages sent from portable devices.

The requirements do not apply to:

  • Personal e-mail and e-mail sent by students. RIT students are encouraged to create an e-mail signature which makes their e-mail easily identifiable as authentic.

What do I have to do?

All email or RITmail communications that support academic or business functions should contain the following:

  1. The name or department name of the sender.
  2. Contact Information; telephone number, email address, website (where available) that the recipient may use to contact the sending department with questions.
  3. The official RIT Confidentiality Statement 

Effective Date: September 23, 2009

Standard History:

  • May 15, 2009
  • September 23, 2009
  • November 11, 2013