2020 ASEE St. Lawrence Section Annual Conference

About the Conference

In collaboration with the 2020 New York Cyber Security and Engineering Technology Association (NYSETA) Spring Conference

Conference Theme: Engineering at the Intersections of the Design, the Arts and Technology
Dates: April 3+4, 2020

Rochester Institute of Technology (RIT) is delighted to host the 2020 ASEE St. Lawrence Section Annual Conference on April 3 and 4, 2020. It is in collaboration with the 2020 New York Cyber Security and Engineering Technology Association (NYSETA) Spring Conference. The conference theme is Engineering at the Intersections of Design, the Arts and Technology.

Please join us at the conference to tour several state-of-the-art laboratories, enjoy the Friday evening banquet with an open bar at the Polisseni Center, listen to our visionary plenary speaker, meet with other engineering educators to discuss and reflect on session topics and advance new ideas, learn what students are doing from their posters at the lunch buffet, and end the conference with ice cream from Ben and Jerry's.

We invite our partners in industry to support this annual conference by being a sponsor or an exhibitor. Conference will be attended by more than 150 students, faculty, and administrators from universities and colleges in the Northeast USA. Please see the Sponsors and Exhibitors section below.

Please submit an abstract for a full paper or an extended abstract. We welcome all those who are interested, even if your work falls outside the conference theme – our main stipulation is that your work relates to engineering or engineering technology education. Please see the Call for Papers below. Abstracts are due by December 22, 2019.

Please submit an extended abstract for the Student Poster session on your engineering education or research project. Please see Call for Student Posters below. Abstract submission will begin January 21, 2020.

Schedule

1:30 – 5:00 pm Registration, KGCOE Entrance
2:00 – 5:00 pm Lab Tours, Meet at Registration Desk
5:30 – 6:30 pm Casual Reception, Polisseni Center
6:30 – 8:00 pm Banquet + Section Awards, Polisseni Center
8:00 – 11:00 am Registration, KGCOE Entrance
8:00 – 8:30 am Coffee and beverages, Erdle Commons
8:00 – 8:30 am Board Meeting of NYSETA, Room 09-2159
8:30 – 8:45 am Opening Remarks, Dean Edwards, Xerox Auditorium 09-2580
8:45 – 9:30 am Keynote Speech by Dr. David Munson, President of RIT, Xerox 09-2580
9:45 – 10:45 am Session A: 3 Tracks; 4 papers per track, Rooms 09-2129, 2139, 2149
10:45 – 11:00 am Coffee Break, Erdle Commons
11:00 – 12:00 noon Session B: 3 Tracks; 4 papers per track, Rooms 09-2129, 2139, 2149
12:00 – 1:30 pm Lunch and Student Poster Session, Erdle Commons
1:45 – 3:00 pm Session C: 3 Tracks; 5 papers per track, Rooms 09-2129, 2139, 2149
3:00 – 3:30 pm Ice Cream Social and Student Poster Awards, Erdle Commons
3:30 – 4:30 pm Board Meeting of ASEE St. Lawrence Section, Room 09-2159

Registration

  • Early Bird (including Priority status): ends February 25, 2020 at 11:59pm EST.
  • Regular: ends March 23, 2020 at 11:59pm EST.
  • Late: from March 24 to April 4, 2020

Online registration coming soon.

Registration Type Early (before  2/25/2020) Regular (after  2/25/20) Late (after 3/23/20)
Professional (Friday and Saturday) $140 $170 $200
Professional (Saturday only without banquet) $100 $130 $160
Guest (Reception and Banquet) $40 $70 $100
Student (with Reception + Banquet) $70 $100 $130
Student (without reception and banquet) $30 $40 $70
Retiree (with reception and banquet) $70 $100 $130
Retiree (without reception and banquet) $40 $70 $100

Sponsors & Exhibitors

Gain valuable exposure for your brand and help us ensure the success of our annual conference by becoming a sponsor or exhibitor.  We offer several opportunities to display your company's products and services.

  • Rent a table to exhibit* your products and services: $250
  • Distribute your company's literature in the program handout: $500
  • Display your company's logo on the conference website: $1,000

*Exhibitors must register for the conference.

Please contact Professor James LeeJHLEME@RIT.EDU585-475-2899

Call for Papers

Conference Theme: Engineering at the Intersections of Design, the Arts and Technology

Please join us for the 2020 conference. We welcome all those who are interested, even if your work falls outside of this year’s theme. Topics of general interest include:

  • Engineering at the Intersections of Design, the Arts and Technology
  • Grand Challenges Scholars Program
  • Entrepreneurship
  • Accessibility
  • Two year schools to Four year school linkages
  • Discipline-specific topics and instructional materials
  • Experiential Learning
  • Other Engineering Education related topics

1. Topics should be connected to engineering and/or engineering technology education. They can be related directly to the conference theme or contribute to engineering education generally.

2. Presentations (for Full Papers and Extended Abstracts) will be organized into sessions around the categories above. Full Papers will be reviewed for publication on the ASEE section and ASEE national websites. Extended Abstracts and Student Posters will be published on the ASEE St. Lawrence website only.

3. Conference registration of at least one author is required to present any paper, extended abstract, or student poster.

  • Propose a paper: Full papers are appropriate for late-stage research projects with conclusive results; mature, theoretically-grounded position papers; or papers reporting on a well-tested professional or teaching practice. Each paper is limited to 15 pages in length including references. All submissions will undergo a blind review. Conference registration of at least one author is required to present any paper. 
  • Propose an extended abstract: Extended abstracts are for participants who want to present at the conference, without the task of writing a full paper. Each extended abstract is limited to two pages including references. All submissions will undergo a blind review. Conference registration of at least one author is required to present any abstract.

We invite submission of an abstract for a full paper or an extended abstract from academia and industry on any topic that may benefit engineering and/or engineering technology education. Topics of particular interests are listed above. Abstracts are due by December 22, 2019.

Abstract should be 300-500 words in length, well-written with enough new information, clear objectives and/or hypothesis. It should provide clear and concise summary of essential methods, results, and conclusions as supported by the data. Please do not include any figure or table in an abstract.

Submission is a three-step process: (1) submission of an abstract, (2) submission of draft paper or extended abstract, and (3) submission of final paper or extended abstract. Each abstract will receive at least one review. Author of an accepted abstract will prepare a draft of the full paper or extended abstract for a peer review; at least two reviewers will review the draft. To aid both the reviewers and the readers, each full paper will be limited to 15 pages whereas an extended abstract will be limited to two pages, including references.

All submissions and reviews are made through the Microsoft Conference Management Toolkit (CMT) website. It will be necessary for you to register on the website if you are not already a user. Abstracts are due by December 22, 2019. You will be notified that your abstract is accepted by January 6, 2020. Submit your abstract here.

  • Abstract submission for Full Papers and Extended Abstracts is now open
  • Extended to December 22, 2019: Abstracts due by 11 pm EST. 
  • January 6, 2020: Primary authors will be notified of abstract acceptance.
  • January 27, 2020: Full versions of Papers and Extended Abstracts due. These should be fully written, following the provided template, ready for reviewers.  
  • February 18, 2020:  Paper and Extended Abstract authors will receive comments and notes on their work.
  • March 9, 2020: Final versions of all submission types, along with copyright releases, are due by 11:59pm EST.
  • March 23, 2020: Final Upload Deadline

Call for Student Posters

Anticipated Schedule for Posters

  • January 20, 2020: Student Poster Abstract Submission Open.
  • February 3, 2020: Student Poster Abstracts due by 11:59pm EST via website. 
  • February 18, 2020: Abstract submitters notified of acceptance.
  • March 23, 2020: Final posters due electronically. Poster presenters will bring their own poster for display. ASEE St. Lawrence section will not be printing them for participants. Electronic versions will be used for our online gallery. 

*Student Posters about Engineering Work or Projects (posters by students—in teams or alone). 

All student posters should include a section on how the activity enhanced learning

  • Projects with a community connection
  • Projects with community outreach
  • Design projects
  • Novel projects within a course
  • Student-focused projects looking for collaborators in other departments or schools
  • Pre-professional readiness through courses, activities, or project teams
  • Specific aspect of extra-curricular engineering project teams
*Student Research (posters by students in undergraduate, MEng, PhD, or post-doc work)
  • Undergraduate experiences in engineering research within labs, with TAs/RAs, or other venues
  • MEng or MS research or projects
  • Other graduate research

Both research and design projects will be considered. Preference will be given to posters with a strong education component. Student posters will be eligible for student poster awards. At least one poster author must register for the conference and attend the poster session.

  • Poster proposals should disclose primary findings when possible. Avoid promissory statements such as “experiments are in progress” or “results will be discussed” unless you are certain those results will be available before the deadline.
  • Proofread the poster proposal for clarity, completeness, good writing, and any typos. Consider asking someone to look over your writing before submission.
  • Abstract poorly written
  • Not enough new information
  • Clear objective and/or hypothesis missing
  • Methods (either quantitative or qualitative) inadequate and/or insufficient to support conclusions
  • Summary of essential results inadequate and/or missing
  • Study conclusions are not supported by the data
  • Linkage between different parts of the abstract not comprehensible
  • Study/word too preliminary or insufficient to draw conclusions

March 23, 2020 deadline

  • Poster help can be found here: http://guides.library.cornell.edu/poster
  • Electronic versions of the entire poster should be submitted AND a printed version will be needed for the April 4 event.
    • Electronic versions will be accepted in PowerPoint (one slide) or PDF formats. After the conference, posters will be available for viewing in an online gallery. 
    • All poster presenters are responsible for printing and transporting their own work for the conference. Stands will be provided. Your final poster should be no larger than 42” x 60” and can be either in landscape or portrait orientation.
  • At least one poster author must register for the conference and attend the poster session on April 4, 2020.
  • Background
  • Objectives
  • Research Design/Program Description
  • Results/Evaluation
  • Conclusion(s) and Future Plans
  • References/Citations
  • Contact/follow-up information
  • Acknowledgments (not required, but a good gesture)
     
  • Describe briefly all parts of the project/study, including why the outcome did or did not work as expected.
  • The viewer should gain new knowledge or insight by visiting your poster. 
  • Use graphics (charts, tables, pictures) that can be understood in one minute or less.
  • Keep any text brief.
  • If outside sources are included, use IEEE citation format. Guides for IEEE style can be found online:
  • Student posters that are eligible for awards will be judged by members of the ASEE St. Lawrence Section. Judges will consider the poster’s relevance to the topics addressed above as well as the poster content, and visual presentation, and effective communication from the student(s). Prizes will be awarded to the best student posters whose topics are in a * category above.
  • Saturday, April 4, 2020 in the Erdle Commons
  • All poster presenters should have their work in place by 11:45am EST.
  • Posters should be removed at the close of the event.
  • Stands or wall fasteners will be provided.

Hotel Accommodations

Radisson Hotel Rochester Airport

175 Jefferson Road, Rochester, NY, 14623

All reservations must be received by May 5th in order to secure the discounted rate offers provided below.  Please note that even though rooms may still be available after May 5th the discounted pricing below may no longer be valid or available for booking.

ASEE-STL Conference No Breakfast 
ASEE-STL Conference Including Breakfast

Conference Planning Team

Parking and Travel Info

Parking and travel info will be finalized at a later date. Please check back later.

One Lomb Memorial Drive
Rochester, NY 14623