2020 ASEE St. Lawrence Section Annual Conference

About the Conference

In collaboration with the 2020 New York Cyber Security and Engineering Technology Association (NYSETA) Spring Conference

Conference Theme: Engineering at the Intersections of the Design, the Arts and Technology
Dates: April 3+4, 2020

Rochester Institute of Technology (RIT) is delighted to host the 2020 ASEE St. Lawrence Section Annual Conference on April 3 and 4, 2020. It is in collaboration with the 2020 New York Cyber Security and Engineering Technology Association (NYSETA) Spring Conference. The conference theme is Engineering at the Intersections of Design, the Arts and Technology.

Please join us at the conference to tour several state-of-the-art laboratories, enjoy the Friday evening banquet with an open bar at the Polisseni Center, listen to our visionary plenary speaker, meet with other engineering educators to discuss and reflect on session topics and advance new ideas, learn what students are doing from their posters at the lunch buffet, and end the conference with ice cream from Ben and Jerry's.

We invite our partners in industry to support this annual conference by being a sponsor or an exhibitor. Conference will be attended by more than 150 students, faculty, and administrators from universities and colleges in the Northeast USA. Please see the Sponsors and Exhibitors section below.

Please submit an abstract for a full paper or an extended abstract. We welcome all those who are interested, even if your work falls outside the conference theme – our main stipulation is that your work relates to engineering or engineering technology education. Please see the Call for Papers below. Abstracts are due by December 22, 2019.

Please submit an extended abstract for the Student Poster session on your engineering education or research project. Please see Call for Student Posters below. Abstract submission will begin January 21, 2020.

Schedule

1:30 – 5:00 pm Registration, KGCOE Entrance
2:00 – 5:00 pm Lab Tours, Meet at Registration Desk
5:30 – 6:30 pm Casual Reception, Polisseni Center
6:30 – 8:00 pm Banquet + Section Awards, Polisseni Center
8:00 – 11:00 am Registration, KGCOE Entrance
8:00 – 8:30 am Coffee and beverages, Erdle Commons
8:00 – 8:30 am Board Meeting of NYSETA, Room 09-2159
8:30 – 8:45 am Opening Remarks, Dean Edwards, Xerox Auditorium 09-2580
8:45 – 9:30 am Keynote Speech by Dr. David Munson, President of RIT, Xerox 09-2580
9:45 – 10:45 am Session A: 3 Tracks; 4 papers per track, Rooms 09-2129, 2139, 2149
10:45 – 11:00 am Coffee Break, Erdle Commons
11:00 – 12:00 noon Session B: 3 Tracks; 4 papers per track, Rooms 09-2129, 2139, 2149
12:00 – 1:30 pm Lunch and Student Poster Session, Erdle Commons
1:45 – 3:00 pm Session C: 3 Tracks; 5 papers per track, Rooms 09-2129, 2139, 2149
3:00 – 3:30 pm Ice Cream Social and Student Poster Awards, Erdle Commons
3:30 – 4:30 pm Board Meeting of ASEE St. Lawrence Section, Room 09-2159

Registration

  • Early Bird (including Priority status): ends February 25, 2020 at 11:59pm EST.
  • Regular: ends March 23, 2020 at 11:59pm EST.
  • Late: from March 24 to April 4, 2020

Register

Registration Type Early (before  2/25/2020) Regular (after  2/25/20) Late (after 3/23/20)
Professional (Friday and Saturday) $140 $170 $200
Professional (Saturday only without banquet) $100 $130 $160
Guest (Reception and Banquet) $40 $70 $100
Student (with Reception + Banquet) $70 $100 $130
Student (without reception and banquet) $30 $40 $70
Retiree (with reception and banquet) $70 $100 $130
Retiree (without reception and banquet) $40 $70 $100

Sponsors & Exhibitors

Gain valuable exposure for your brand and help us ensure the success of our annual conference by becoming a sponsor or exhibitor.  We offer several opportunities to display your company's products and services.

  • Rent a table to exhibit* your products and services: $250
  • Distribute your company's literature in the program handout: $500
  • Display your company's logo on the conference website: $1,000

*Exhibitors must register for the conference.

Register as a sponsor

Please contact Professor James LeeJHLEME@RIT.EDU585-475-2899

Call for Papers

Conference Theme: Engineering at the Intersections of Design, the Arts and Technology

Please join us for the 2020 conference. We welcome all those who are interested, even if your work falls outside of this year’s theme. Topics of general interest include:

  • Engineering at the Intersections of Design, the Arts and Technology
  • Grand Challenges Scholars Program
  • Entrepreneurship
  • Accessibility
  • Two year schools to Four year school linkages
  • Discipline-specific topics and instructional materials
  • Experiential Learning
  • Other Engineering Education related topics

1. Topics should be connected to engineering and/or engineering technology education. They can be related directly to the conference theme or contribute to engineering education generally.

2. Presentations (for Full Papers and Extended Abstracts) will be organized into sessions around the categories above. Full Papers will be reviewed for publication on the ASEE section and ASEE national websites. Extended Abstracts and Student Posters will be published on the ASEE St. Lawrence website only.

3. Conference registration of at least one author is required to present any paper, extended abstract, or student poster.

  • Propose a paper: Full papers are appropriate for late-stage research projects with conclusive results; mature, theoretically-grounded position papers; or papers reporting on a well-tested professional or teaching practice. Each paper is limited to 15 pages in length including references. All submissions will undergo a blind review. Conference registration of at least one author is required to present any paper. 
  • Propose an extended abstract: Extended abstracts are for participants who want to present at the conference, without the task of writing a full paper. Each extended abstract is limited to two pages including references. All submissions will undergo a blind review. Conference registration of at least one author is required to present any abstract.

We invite submission of an abstract for a full paper or an extended abstract from academia and industry on any topic that may benefit engineering and/or engineering technology education. Topics of particular interests are listed above. Abstracts are due by December 22, 2019.

Abstract should be 300-500 words in length, well-written with enough new information, clear objectives and/or hypothesis. It should provide clear and concise summary of essential methods, results, and conclusions as supported by the data. Please do not include any figure or table in an abstract.

Submission is a three-step process: (1) submission of an abstract, (2) submission of draft paper or extended abstract, and (3) submission of final paper or extended abstract. Each abstract will receive at least one review. Author of an accepted abstract will prepare a draft of the full paper or extended abstract for a peer review; at least two reviewers will review the draft. To aid both the reviewers and the readers, each full paper will be limited to 15 pages whereas an extended abstract will be limited to two pages, including references.

All submissions and reviews are made through the Microsoft Conference Management Toolkit (CMT) website. It will be necessary for you to register on the website if you are not already a user. Abstracts are due by December 22, 2019. You will be notified that your abstract is accepted by January 6, 2020. Submit your abstract here.

  • Abstract submission for Full Papers and Extended Abstracts is now open
  • Extended to December 22, 2019: Abstracts due by 11 pm EST. 
  • January 6, 2020: Primary authors will be notified of abstract acceptance.
  • January 27, 2020: Full versions of Papers and Extended Abstracts due. These should be fully written, following the instructions provided below, ready for reviewers.  
  • February 20, 2020:  Paper and Extended Abstract authors will receive comments and notes on their work.
  • March 9, 2020: Final versions of all submission types, along with copyright releases, are due by 11:59pm EST.
  • March 23, 2020: Final Upload Deadline

All submissions are expected to be original and polished work. The format for an extended abstract is identical to that of a full paper except for the page length. Page number limit is two pages for an extended abstract, and fifteen pages for a full paper.

While there will be the opportunity to revise the draft submission from reviews, those revisions should be minor since there is no review – revise – review cycle for this conference. All papers should explicitly state their motivating questions, relate to relevant literature, and contain an analysis of the effectiveness of the interventions. The ASEE rubric for draft paper evaluation is here with the formatting instructions shown below.

One of the paper authors must register, attend the conference, and present the paper for it to be published in the conference proceedings. Please select at least one secondary subject area so that your paper can be properly tagged.

Author and institution names can be included in the body of a draft paper. This is a blind (not a “double-blind” review). Formatting instructions and draft paper evaluation rubric can be found here. Submit your full paper or extended abstract as a single PDF file using Microsoft CMT here.

Title of Paper: The title must be centered with at least a one and one-half inch margin on the left and right. 14 point bold Times New Roman typeface is required.

Author and Affiliation: Leave a line blank between title and author list. Use 12 point Times New Roman. List all author names followed by a list of their affiliations. You do not need to disguise author names or affiliations in the body of the paper.

Footers: These will be automatically added to your papers.  Please leave them blank.

Body of the Paper (beginning under the title information on the first page and continuing with all subsequent pages)

First Page: The paper will be in a one-column format with left justification. There must be a one inch margin on the left, right, and bottom.

Font: Times New Roman typeface is required, 12 point, skipping one line between paragraphs.

Second and All Subsequent Pages: There must be a one inch margin all around (top, bottom, right, left) in one column format, left justification, skipping one line between paragraphs. Font: Times New Roman typeface is required, 12 point, using only standard symbols and abbreviations in text and illustrations.

Abstracts: Abstracts are not required, but can be included between the title and the body of the paper, but not on a separate page.

Headings: Headings are not required but can be included. If used, headings must be left justified, lowercase, with the same font and size as the body of the paper. There must be only one space between the heading and the paragraph.

Page Numbering: Do not number the pages.

Length: An extended abstract is limited to two pages. A full paper is limited to fifteen pages. Pages can be landscape to accommodate graphics if necessary, all other requirements above still apply.

 Biographical Information: No biographical information is required.

References: The preferred reference style is IEEE.

Call for Student Posters

We welcome submission of posters from students related to their engineering experiences, including but not limited to education. Poster topics related to technical design or engineering research activities are encouraged.

Student poster submission is a two-step process: (1) submission of an extended abstract for review, and (2) submission of a poster and a single Power-point slide for a “lightening” presentation as PDF files. Each abstract will receive at least one review. Author of an accepted abstract will prepare a single slide for a 2 – 3 minute presentation in session A, and also a poster for display and discussion during the student poster session.

One of the poster authors must register, attend the conference, and present the poster for the poster to be included in the conference proceedings. Please select at least one secondary subject area so that your poster can be properly tagged.

Abstract should be 3000 – 5000 characters in length, well-written with enough new information, clear objectives and/or hypothesis. It should provide clear and concise summary of essential methods, results, and conclusions as supported by the data. Please do not include any figure or table in the abstract. Reviewers will use the following five points as a guide to rank the abstracts:

  1. Does the abstract title describe the subject being written about?
  2. Does the abstract make a clear statement of the topic of the poster?
  3. Does the abstract describe the work to be discussed in the poster?
  4. Does the abstract engage the readers by describing what the poster is about and why they should be interested in it?
  5. Is the poster related to engineering education, design or research?

All submissions and reviews are made through the Microsoft Conference Management Toolkit (CMT) website. It will be necessary for you to register on the website if you are not already a user. Submit your poster abstract here.

Anticipated Schedule for Posters

  • January 20, 2020: Student Poster Abstract Submission Open.
  • February 3, 2020: Student Poster Abstracts due by 11:59pm EST via website. 
  • February 18, 2020: Abstract submitters notified of acceptance.
  • March 23, 2020: Final posters due electronically. Poster presenters will bring their own poster for display. ASEE St. Lawrence section will not be printing them for participants. Electronic versions will be used for our online gallery. 
  • Saturday, April 4, 2020 in the Erdle Commons
  • All poster presenters should have their work in place by 11:45am EST.
  • Posters should be removed at the close of the event.
  • Stands or wall fasteners will be provided.

Hotel Accommodations

Radisson Hotel Rochester Airport

175 Jefferson Road, Rochester, NY, 14623

All reservations must be received by May 5th in order to secure the discounted rate offers provided below.  Please note that even though rooms may still be available after May 5th the discounted pricing below may no longer be valid or available for booking.

ASEE-STL Conference No Breakfast 
ASEE-STL Conference Including Breakfast

Conference Planning Team

Parking and Travel Info

Parking and travel info will be finalized at a later date. Please check back later.

One Lomb Memorial Drive
Rochester, NY 14623