Information for Youth Program Organizers

Protection of Minors Guidance

Individuals at RIT (whether faculty, staff, or students) who are organizing an activity or event that involves minors who are unaccompanied by a parent or guardian must register the program with the Office of Youth Protection and Compliance at least 30 days prior to the start of the program program by submitting this form. This applies to programs held on campus as well as RIT-sponsored programs that occur off-campus.

All youth program organizers must ensure the following steps are completed prior to the start of their programs:

  • Collect a completed registration form from each participant that includes the following information: emergency contact information (name and phone number of at least one parent or guardian), insurance policy information (Insurance company, Subscriber Name and ID), participant's food allergies (only if we are providing food).

  • Faculty, staff, student workers, and volunteers for the program must clear a sex offender registry check in accordance with RIT Human Resources procedures.

  • Faculty, staff, student workers, and volunteers for the program must complete online youth protection training. Upon registration of the program, the program organizer will receive further information about how to access the training.

Additional youth safety guidance on staffing and supervision levels, transportation, and other topics will be provided to the program organizer.

If your program occurs during the summer and/or includes overnight stays, you must determine whether your program requires a New York State children’s camp permit. Please email youth@rit.edu for assistance and to initiate that process. The application process requires at least 3 months to complete.

If your program meets the following criteria, it must meet NY children's camp requirements as well as the rest of the guidance on this page.

Summer Day camp

  • Operates between June 1 and Sept. 15
  • With 10 or more children under 16 years of age
  • For more than all or part of 5 days in a 2-week period
  • Includes 1 or more "non-passive recreational activities" (i.e. sports, swimming, field trips)
  • Single activity camps are excluded (all of the time is spent on one activity/sport)
  • Classroom educational programs are excluded unless more than 1 hour or 1/5 of the day is spent on a "non-passive recreational activity"

Overnight camp

  • Is occupied by 10 or more children under 18 years of age
  • For 72 or more consecutive hours


Additional Information 

Internships and Lab Visits with Minors

Both RIT and the K-12 community benefit when students visit RIT and/or participate in internships on campus. The individual coordinating an internship opportunity for a minor should register the internship with the Office of Youth Protection and Compliance by completing this form. The internship coordinator must ensure the following steps are completed prior to the start of a minor’s internship:

  • Faculty, staff, and students who will be working directly with a minor intern must clear a sex offender registry check in accordance with RIT Human Resources procedures.
  • Faculty, staff, and students who will be working directly with a minor intern must complete online youth protection training. Upon registration of the internship, the internship coordinator will receive further information about how to access the training.

In order to maximize the rewards and minimize the risk from these activities, please consider the following when coordinating such a visit:

  1. Be sure to follow all of the requirements and guidance for the protection of minors on this page.
  2. Contact Environmental Health & Safety  (585) 475-2040 for help with a safety and training assessment if students are working in shops/labs/studios or in other potentially hazardous areas.
  3. Create a plan which eliminates or minimizes the chance that a minor will be working alone or behind a closed door with an adult.  
  4. Familiarize the student with RIT emergency action plans.

Research

Visit RIT’s Human Subjects Research Office here.

Minors in RIT Housing - information coming soon