Deactivate or Discontinue an Immersion

Process

To deactivate or discontinue an immersion, the sponsoring academic unit prepares a deactivation/discontinuance request and sends it through the curricular approval process at the college level. If the immersion involves more than one college, then the college or academic unit listed first on the immersion form is responsible for reviewing/approving the deactivation or discontinuance and notifying other colleges/units of changes. Once this approval is complete, the deactivation or discontinuance request must be sent to the Chairperson of the General Education Committee by the college’s GEC representative. View the contact information for the current GEC Chairperson and college representatives.

The deactivation or discontinuance request must include the following:

  • Rationale for deactivation or discontinuance
  • Timing of deactivation or discontinuance
  • Plan for how current students in the immersion will be able to complete the immersion on time and without hardship

After Approval

If the deactivation or discontinuance request is approved by the GEC, the GEC Chairperson will notify the Office of the Vice Provost and the following actions will occur:

  • The Office of the Vice Provost will notify:
    • The Registrar's Office
    • University Creative Services, Marketing and Communications
    • The Dean and Associate Dean for the applicable college
    • The Chairperson of the General Education Committee 
  • If the immersion is being deactivated, it will be moved to the "Deactivated and Discontinued" section of the Programs of Study website during the annual bulletin process and will not be published in marketing materials or future undergraduate bulletins. 
    • To reactivate a deactivated immersion, please contact the Office of the Vice Provost for guidance.
    • Once all students who are currently in the immersion have graduated, the immersion may be discontinued and the immersion will be removed from the Programs of Study website. 
  • If the immersion is being discontinued, it will be removed from the Programs of Study website during the annual bulletin process. It will also be removed from all marketing materials and future undergraduate bulletins.