Frequently Asked Questions
Select the FAQ category to see questions in that area.
General FAQs
Workday is a state-of-the-art cloud-based solution that will replace many of our current manual processes. Workday will combine multiple administrative applications into one unified system for RITs business operations in human resources, finance and payroll.
Workday is a leader in the ERP space used by over 400 higher education institutions and growing. Its friendly user interface and robust resource-, finance-, and HR-planning modules enable RIT to bring many functions and processes into one secure platform.
The anticipated benefits of the Operation Tiger Cloud project are:
- Enable agile university operations through efficient, transparent, standardized and sustainable processes.
- Harness the connections between interconnected business processes for increased synergy.
- Ensure that individuals have access to the necessary data to perform their role effectively.
- Provide convenient access to information facilitating data-driven decision-making that aligns with fiscal accountability and established budget goals.
- Establish a cross-departmental data governance process for financial, budget and human resources data, underlying the critical role of data and information as invaluable institutional assets.
- Implement widely accessible strategic analytics and operational reporting capabilities.
- Deliver an intuitive user experience for students, faculty and staff.
Workday will promote consistency across the University while reducing costs, risks and technology debt. Workday will provide all users with the following benefits: a modern look and feel, a user-friendly experience, access to real-time data and reports, mobile access and enhanced business processes.
RIT's Workday training environment is available for any employee hired prior to July 2025. The training environment is similar to what you will experience in production, but not exactly the same. We encourage employees to explore that environment after taking Employee Self Service training.
Additionally, you can preview quick demos of Workday features "out of the box" on our Resources page.
Yes. Workday is protected by a secure socket connection, the same protection used for online financial transactions. Your information is safe whether accessed within RIT environment or on another web connection. We will be using Two Factor Authentication. Learn more about Workday security: https://www.workday.com/en-us/why-workday/trust/overview.html
RIT-Specific Functionality
Workday will be rolled out for HR and Finance on January 2, 2026. All employee and manager self-service functions, including financial transactions that can be initiated by employees or managers (such as expense reimbursements) will be live on day 1. Your first paycheck in 2026 will be through Workday. Additional functionality may be ready to use on day 1 but may not roll out until the next appropriate period (such as performance appraisals).
The Workday project will have a Phase 2 to implement budget planning functionality beginning approximately in Summer of 2026.
At this time, international locations will not be impacted by this project.
Yes. Workday's version of the Chart of Accounts is called the Foundation Data Model (FDM). We are developing tools and training to help the RIT Community become comfortable with the FDM.
As indicated below, three mechanisms for checking in/checking out (Workday's language for clocking in/clocking out) will exist at RIT. As an hourly employee, you should familiarize yourself with these options and talk to your manager about any departmental policies that may apply.
- Kiosks: Every current time clock (with the exception of one at Park Point) will have a kiosk available in the same area. To check in/out at the kiosk, you will need to use your 9-digit UID. Don't "know your 9"? Use this link for instructions: ITS - How To: Locate Your RIT University ID
- Mobile app: Use the mobile app. This option will only work on the RIT main campus, inside "geofenced" areas.
- Computer: Log in to Workday using your computer. This may be the preferred option for remote workers/people not working on the main RIT campus.
We will ensure that when needed, all employees will have access to Workday. Additionally, Workday has a robust mobile application available for all employees to view information and complete certain tasks.
Systems Replacement/Integration
At a high level, Workday will replace the Oracle E-Business Suite (including APEX) for HR and Finance purposes, including employee self-service, manager self-service, expenses, payroll, etc.
Workday will also replace Cornerstone/Saba for talent management, BrassRing for hiring, and Kronos/UKG for timekeeping.
No. The Operation Tiger Cloud project will replace RIT’s enterprise resource planning solution (ERP), which is used for managing RIT’s financial, human resources, and budgeting processes. As an RIT employee, you use Oracle, the current ERP, to view your paystub, sign up for benefits, submit an expense reimbursement or update your personal information. Depending on your role, you may also use it to approve expense reports, invoices and time off.
CLAWS will be used in conjunction with Workday.