On-campus Supervisors
On-campus Supervisors
Bausch & Lomb Center
studentemployment@rit.edu
The Student Employment Office website is under maintenance as we prepare to launch Workday. Please check back for updates.
Student Employment Office makes the student hiring process easy. Connect with our office to get started with student employment. We are always available to answer your questions or guide you through the employment process.
Student Employment Policies
Each department must make sure students will have important work and a supportive environment. Student employees are expected to follow all implemented employee and student safety guidelines while working and all building occupancy restrictions must be adhered to.
To adhere with federal employment regulations, student employees MAY NOT begin working until the I-9 has been completed. Failure to adhere to this regulation can put RIT at risk of significant fines for non-compliance with federal, state, and local wage and hour laws.
- Section 1 of the I-9 is completed online using the link provided via email to students in their New Hire Packet.
- Section 2 of the I-9 is completed in person at SEO by appointment only. Appointments must be made through RIT Career Connect.
Supervisors may reach out to SEO for an alternate process if they have a student working outside of Rochester who requires an I-9. Each request is determined on a case-by-case basis.
Job requisitions are posted in Workday [link coming soon]. Every job needs its own job requisition. Information on how to create a job requisition can be found in the guides listed below.
Payment method must be decided before student is hired. Student paychecks will be mailed directly to the address the student has on their employment file.
- Paper paychecks will not be sent to departments.
- No honorariums or lump sum payments are acceptable.
- Students are encouraged to sign up for a direct deposit to avoid any delays in pay. Direct deposit information can be accessed and edited by student employees in Workday [link coming soon].
Please view Remote Work Policy
*Students can only work remotely for 30 calendar days. Please reach out to SEO before granting remote work opportunities or if you have any questions.
Hiring a Student
Eligibility
Students must meet the following requirements to be eligible to work:
- Completed I-9
- Full-time registration in a matriculated degree program for the academic semester
Students may not begin working until supervisors have verified eligibility.
The following students are not eligible to work on campus:
- Currently suspended
- Leave of absence
- Recently graduated
- New incoming students may not begin working until they arrive on campus for the start of the semester
Summer Employment
The student employee must have been registered full-time the previous semester AND registered for at least three credits for the summer or fall sessions.
Employment Process
- Check to see if there is already someone in your department or division that serves as the student employment contact. You can view your department tree on Workday [link coming soon]. In many cases, professors or other new supervisors will find that there is a coordinator in place in their department who can assist with the student employment process.
- Create a job requisition. All jobs on campus must have a job requisition.
- Have the student apply to the job requisition through Workday. The student will be sent additional information on necessary next steps.
- You will receive confirmation through Workday that the student has completed all necessary steps. Once you receive this confirmation, you can hire the student through Workday. Please view the guides below for step-by-step instructions.
FAQ
Please view the following document for frequently asked questions regarding Workday. If your question is not answered in this document or in the guides provided, please reach out to our office at studentemployment@rit.edu for additional clarification.
Submit Your Questions to SEO
Get answers to common questions for on-campus supervisors. Our FAQ form allows on-campus supervisors to submit general questions about student employment. Student Employment Office will compile and address these questions in a periodic e-Newsletter sent to on-campus employers and supervisors. For questions about Workday policies and procedures, please view the guides and FAQ above.
Please note: This form is for general and non-urgent questions. If you have an urgent issue, please reach out to SEO at studentemployment@rit.edu.