New Parent Leave (through 12/31/2017)


This policy applies to all regular employees and is effective through December 31, 2017.

Policy Statement

New Parent Leave is available to regular full time and part time faculty and staff who become parents following the birth or adoption of a baby.  The leave is available within 12 months of the baby’s birth. If the baby was born or adopted prior to the parent’s employment at RIT, the leave is still available within 12 months of the baby’s birth.

New Parent Leave provides four weeks of paid leave for the primary caregiver and two weeks of paid leave for the secondary caregiver.  An employee cannot be both the primary and the secondary caregiver.  The New Parent Leave time is based on the employee's standard weekly hours.

Primary caregiver is defined as the parent who spends the most time with the child and provides most of the everyday aspects of care.  The secondary caregiver is defined as the parent who shares childrearing responsibilities with the primary caregiver.  In cases where both parents are RIT employees, each is entitled to their own time off; one of the employees is the primary caregiver and the other is the secondary caregiver.

To accommodate both the University’s needs and the needs of the parents, the leave may be taken either as a block of time or intermittently.  Leave time may be taken in no less than half-day increments.  The employee needs to notify both their manager and Prudential to report the dates of New Parent Leave prior to the start of the leave. The leave may be taken immediately following the disability period or birth in a block of time.  For leaves taken intermittently or in blocks of time other than immediately following the disability period or birth, the employee is expected to work with his or her manager to determine when and how the leave will be taken.  For instructional faculty, adjustments to the employee’s plan of work would need to be made as a result of the leave.

The new parent leave will count toward the employee’s total Family and Medical Leave Act (FMLA) annual leave allowance.  Absence from work due to a New Parent Leave will not impact an employee’s annual performance assessment or potential merit increase


Employees taking New Parent Leave are required to notify their manager as well as contact Prudential at 877-908-4778 to report the leave.  RIT’s Control Number is 50757, which is needed when contacting Prudential. Prudential will generate a leave notice identifying the employee’s leave dates which will be used by Human Resources to continue pay during the New Parent Leave period.  For hourly employees, Payroll will enter the pay code “New Parent Leave”  into Kronos for the time designated as New Parent Leave. 

NOTE: Beginning January 1, 2018, New York State will be implementing a new paid family leave law, which is much broader and richer overall than RIT's current new parent leave policy.  HR is currently evaluating RIT's policy in the context of NYS requirements.  More information will be available on this topic in the fall of 2017.


Responsible Office

Human Resources Department
Benefits Specialist
Phone 585-475-2429

Office 5th Floor Eastman Hall


Policy History

Created September 22, 2015

Updated November 27, 2017