COVID-19 Employee Information and Resources

COVID19 Symptom/Exposure/Absence Reporting Process

RIT encourages employees to follow guidance from their local health department. Information provided by the CDC and New York State may also be useful to employees as they determine the duration of their isolation period or when/if they must quarantine.

CDC COVID-19 Isolation and Quarantine Information and Calculator

New York State COVID-19 Guidance

Positive Test Results

If an RIT employee tests positive for COVID-19, then absences should be reported to supervisors pursuant to the Absence Reporting protocols. If an employee requires NY COVID-19 pay, then employees must also complete an Affirmation of Isolation form and send it to their supervisor.
 

COVID-19 Exposure

The CDC no longer recommends quarantine for asymptomatic exposed individuals, regardless of vaccination status. This includes exposure to household members. Employees should wear a high-quality mask for ten (10) days and get tested on day six (6). Any employee who becomes symptomatic should isolate immediately and get tested. More information is available from the CDC or New York State Department of Health. In the alternative, RIT encourages employees to contact a medical professional.

Employees may be required to quarantine under certain circumstances. If you are not sure whether you need to quarantine, you can use this information to help you make that determination or contact a medical professional. If you are required to quarantine, and you require NY COVID-19 pay, then you must complete an Affirmation of Quarantine form and send it to your supervisor.

Paid Leave for COVID-19

These pay options are applicable once a COVID-19 illness/exposure or related absence has been reported.

Situation Work Status - able and permitted to work remotely Work Status - unable to work due to illness or not permitted to work remotely Notes
Employee is quarantined, per local health department guidance or as directed by a medical professional, due to exposure Regular Pay Up to 14 calendar days NY COVID19 Pay(1) based on employee’s standard work schedule  
Employee is isolated, per local health department guidance or as directed by a medical professional, due to testing positive for COVID-19 but displays no symptoms Regular Pay Up to 14 calendar days NY COVID19 Pay(1) based on employee’s standard work schedule  
Employee is isolated, per local health department guidance or as directed a by medical professional, due to testing positive for COVID-19 and displaying symptoms Regular Pay Up to 14 calendar days NY COVID19 Pay(1) based on employee’s standard work schedule If absence continues beyond 14 calendar days, employee should call Prudential to open a short term disability claim
Employee is quarantined, per local health department guidelines or as directed by a medical professional, due to a household member who tested positive for COVID-19 Regular Pay Up to 14 calendar days NY COVID19 Pay(1) based on employee’s standard work schedule If absence continues beyond 14 calendar days, employee should call Prudential to open a NYS Paid Family Leave claim
Employee has a child in quarantine/isolation per local health department guidelines or as directed by a medical professional Regular Pay PTO(2) or unpaid Employee can call Prudential to open a NYS Paid Family Leave claim when caring for family member under isolation orders
Employee has child care issues due to a school/day care closure Regular Pay PTO(2) or unpaid School/day care closure is not a qualifying reason for NYS Paid Family Leave

(1) NY COVID19 Pay

  • An employee is eligible for three instances of COVID pay from the beginning of the pandemic in 2020. In order to be eligible for COVID pay the second and third time, the employee must receive a COVID-positive test result.
  • Nonexempt employees: supervisor enters NYS COVID19 pay code in Kronos for days in which the employee did not work while in isolation.  Supervisor should verify dates of absence are in the same as those listed in the Affirmation of Isolation.  Affirmation of Isolation may be discarded after verification.
  • Exempt employees: employee submits EX NYS COVID absence in Oracle Employee Self-Service for supervisor approval. Supervisor should verify dates of absence are in the same as those listed in the Affirmation of Isolation. Affirmation of Isolation may be discarded after verification. This entry captures the absence information in hours but does not change the employee’s pay. The employee will still see their pay as regular hours on their pay stub. Refer to the Employee User Guide for Oracle entry instructions.

(2) PTO means paid time off. PTO for this purpose includes any available sick leave, vacation, and/or grandfathered sick time.