Building & Room Information

Wallace Library welcomes you to a clean, safe environment where everyone can enjoy comfortable seating, study rooms, library resources, and assistance from the library staff!

In order to ensure that Wallace Library is a place for everyone, listed below are the policies for using the various spaces found within the building. If these policies are not followed, action steps may be taken by the library administration according to RIT’s Code of Ethical Conduct and Compliance and RIT’s Student Conduct Process.

Courteous behavior and consideration of others is expected by all who are in the library for any purpose. See RIT’s Code of Ethical Conduct and Compliance.

Food and nonalcoholic beverages are allowed in the library, except in the Cary Collection and in the RIT Archives. Beverage containers with lids must be used when working on library computer workstations.

Tobacco use is prohibited inside and outside the library. RIT policy prohibits the use of cigarettes, cigars, pipes, hookah, e-cigarettes, vaping tools, and smokeless tobacco. Please refer to RIT Policy C16.0.

Tabling events, the selling of items, campaigning, and proselytizing are not allowed in Wallace Library, unless sponsored by the library administration.

Flyers representing activities by official RIT organizations may be posted on the first floor bulletin board inside the front entrance of the library. Flyers that are approved and stamped by the staff at the first floor Library Services Desk are allowed. Recommended size for flyers is 8.5” x 11”. All other flyers found within the building will be removed.

The library is not responsible for the loss of any unattended belongings. Lost and found bins are found near Java’s on the first floor. Valuable items such as mobile phones, jewelry, laptops, etc. will be held at the Library Services Desk, first floor until turned over to Public Safety.

Service or Assistance Animals are the only animals allowed in the building.  Please refer to RIT Policy C13.0.

All Wallace Library study rooms (individual and group) may be reserved through the Event Management System (EMS) up to four (4) one-hour bookings per 24 hours (See Room Access & Reservation below for more details).

Study rooms are to be left clean after use. Trash receptacles are available on every floor in the common areas on each floor.

All lights must remain turned on in all study rooms.

For your safety, do not block the windows or doors in any way, including the placement of rolling whiteboards in front of doors. All doorways must have clear egress for safety and evacuation purposes according to NY State building and safety codes.

Study rooms are to be used for studying, phone/video calls, or video conferencing. Use for any other purposes is prohibited.

RIT Libraries staff reserve the right to enter any room at any time.

You can reserve one hour at a time, up to 4 hours total in a 24 hour period. Repeat this entire process for each 1-hour reservation.

How to Reserve from your Computer

1. Go to reserve.rit.edu and click the Faculty, Staff, and Students button and login with your RIT credentials.(or click Recreation Users if you are not a Faculty, Staff, or Student and log in with your credentials).
2. Click "Create a reservation" button.
3. Scroll through the options to find "Request a Study Room" and click the "Book Now" button.
4. Choose your Date and Time, then press "Search". Rooms available will populate to the right of the search area.
5. Scroll down to the Wallace Library Study Rooms and choose a study room. Click the green plus button next to the room you wish to use.
6. Fill in the information in the pop up about number of students and setup. Click the orange "Add Room" button.
7. Scroll to the top of the screen. You should see a number in your cart (which has your reservation information) and a green "Create Reservation" button. Click the "Create Reservation" button to continue.
8. Fill in the contact information, and once complete click the "Create reservation" button to submit.

How to Reserve from your Mobile Device

1. Go to your browser settings and click "Desktop Mode" or "Full Screen View" depending on your browser
2. Follow the "How to Reserve from your Computer" instructions.

If you need help navigating to your room, please check the RIT Libraries Map.

If you need additional assistance, contact the Library Services Desk.

Classrooms on A-level, the 3rd Floor, and the 4th floor of Wallace Library are available for RIT faculty and staff, and approved RIT student organizations, when those rooms are not in use for classes, and when the Wallace Library building is open (See Room Access & Reservation below for more details).

An electronic room schedule is located by the door of each classroom and meeting room in the building.

All requests for reservations and any special services must be made online through RIT's Event Management System (EMS).

Any special arrangements for RIT-sponsored events outside of regular building hours should be arranged at least one month in advance with the Manager or Assistant Manager of Circulation Services, sending the request to circwml@rit.edu.  Use of the Wallace Library building after hours is dependent on available library staffing for the requested time period.

 All rooms should be left in the same condition in which they were found, and the room furniture set-up returned to its standard format. Large trash receptacles are available in the common areas on each floor.

To access the classrooms and study rooms in Wallace Library, Event Management System(EMS) room reservations must be made in advance through reserve.rit.edu. Additionally, you will need a RIT ID Card to gain access to the room. Meeting, event, and study room reservations must be “Confirmed” or “Approved” in EMS in order for your RIT ID card to open the door.

Academic Classes and Final Exams

Rooms will automatically unlock 30 minutes prior to the start time of classes and exams. Rooms will automatically lock 10 minutes after class or exam ends.

Meetings, Events, and Study Rooms

Rooms will allow RIT ID card access 15 minutes prior to the start of EMS room reservation. Rooms will automatically lock 5 minutes after the reservation ends.