Those categories of costs that can be charged to a grant, such as salaries and equipment. Certain types of costs, such as the cost of alcoholic beverages are not allowable and may not be charged to a contract or grant.
A rate, established by RIT and approved by the federal government, used to allocate benefit expenses to departments and projects. The RIT and NTID benefit rate includes tuition waivers; the Government rate does not. Current benefit rates are available on the Controller’s Office web page.
The Federal agency which, on behalf of all Federal agencies, is responsible for implementing the requirements of the Single Audit Act which include: reviewing, negotiating, and approving cost allocation plans, indirect cost rate and similar rates; receiving and approving non-federal audit reports; conducting federal audits as necessary; and resolving cross-cutting audit findings.
A project account that is set up prior to receiving a final award agreement so work may begin. All contingent accounts must be supported by an alternative account (department, discretionary, etc.) should the award not be received.
A general term, used as a noun or adjective, that can describe virtually any type of arrangement in which more than one party supports research, equipment acquisition, etc. Example: RIT receives a grant for a project estimate to have a total cost of $100,000. The sponsor agrees to pay 75% ($75,000) and the university agrees to pay 25% ($25,000). The $25,000 is the cost-sharing component.
Uniform Guidance outlines that charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. These records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. At RIT, our internal control structure includes an effort reporting statement which is incorporated into the official records, reasonably reflects the employee's Institutional Base Salary and encompasses both federally assisted and all other activities compensated for.
An additional period of time given by the sponsor to an organization for the completion of work on an approved grant or contract. An extension allows previously allocated funds to be spent after the original expiration date.
Costs that are incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity. F&A costs are synonymous with Indirect Costs.
An individual who performs services which are not subject to the will and control of RIT as to what must be done and how it must be done. RIT has the right to control or direct only the result of the work and not the means and methods accomplishing the result.
Costs related to expenses incurred in conducting or supporting research or other externally-funded activities but not directly attributable to a specific project. These costs generally include general administration (accounting, payroll, etc.) sponsored project administration, depreciation, buildings and equipment, etc. Indirect Costs are synonymous with Facilities and Administrative Costs.
Cost sharing either required by the terms and conditions of the award or by federal statute that requires the University or an approved third party sponsor to contribute toward the project as a condition of receiving the award.
A type of cost sharing, matching funds are provided internally or raised from external sources in support of a sponsored project. In general, the sponsor will provide funds equal to the matching funds raised by the University for the project. Normally, this is done on a dollar-for-dollar basis.
The OMB has combined many circulars, including A-21, A-110, and A-133, into a single guidance document known as Uniform Guidance. The Uniform Guidance establishes cost, administrative, and audit requirements for Federal grant and contract recipients.
The difference between the negotiated facilities and administrative (F&A) cost rate and a lower rate that is charged on the sponsored award. With prior approval from the sponsor, un-recovered F&A can be used as cost sharing on a sponsored project.