Approval Management Engine (AME)

Overview

The Approval Management Engine (AME) is an online approval routing process in the Oracle system for HR and financial transactions that is in compliance with the University’s Signatory Authority Policy (SAP). The process is consistent for HR and financial transactions while allowing the actual approval limit amounts to differ, recognizing that the transaction values can differ significantly(i.e. financial transactions can be very large while the highest supplemental payments have significantly lower values). AME also provides the option for departments to designate a different reviewer and approver for HR and financial transactions. It’s much more flexible, configurable, transparent and easier to maintain. This functionality provides benefits to stakeholders campus-wide in addition to robust systemic internal controls in signature delegation and the transaction approval process.

This process includes the ability:

  • for departments to identify employees as “first approvers” for HR Supplemental Pay transactions (adjunct, summer salary, overload, etc.) and financial transactions (expense reimbursements, purchase requisitions, invoice payment forms, etc.)
  • for departments to designate employees as “reviewers” of transactions to ensure accuracy prior to routing for approval
  • for budget heads to delegate online approval authority signatory limit amounts within their organizations.

Please send questions regarding the AME Financial Transaction Workflow to oracleapprovals@rit.edu.

AME Departmental Designees

Department(s) Description Designee
00000-00999 UNDESIGNATED Oracle Approvals
01000 GENERAL INSTITUTE Leanne Hill
01003-01011 GEN INST - BENEFITS & OVERHEAD Milagros Concepcion
01017-01079 GEN INSTITUTES Leanne Hill
01080 GEN INST - DEPRECIATION Milagros Concepcion
01081-01083 GEN INST - HIST, ILI & INTERDISCIPLINARY STUDIES Leanne Hill
01094 GEN INST GIFTS Milagros Concepcion
01100-01120 GEN INST FIN RPTG ADJ Milagros Concepcion
01320-01565 GLOBAL DELIVERY CORP Annette Agness
01600 RIT VENTURE FUND ADMIN Milagros Concepcion
01800-01999 STAFF RECOGNITION AWARDS & COUNCIL Leanne Hill
02000-02099 OFFICE OF THE PRESIDENT Oracle Approvals
02100-02199 OFFICE FOR DIVERSITY AND INCLUSION Ricki Wensel
02200-02299 OMBUDS OFFICE Oracle Approvals
02300-02399 VP FOR STRATEGIC PLANNING & SPECIAL INITIATIVES Enid Cardinal
03000-03099 SECTY OF INST/ASSIST TO PRESIDENT Oracle Approvals
04000-04099 GOVT AND COMMUNITY RELATIONS Lori Gentile
05000-05999 MARKETING & COMMUNICATIONS Daniel Goebert
06000-06099 NTID-S.A.I.S.D. Kelli McIntee-Shaw
10000 SENIOR VICE PRESIDENT FINANCE AND ADMINISTRATION Oracle Approvals
10014 FIN & ADMIN DIVISION CENTRALIZED COPIERS Leanne Hill
10056 OFFICE OF UNIVERSITY BUDGETS Leanne Hill
10100 INSTITUTE AUDIT, COMPLIANCE & ADVISEMENT (IACA) Pat Didas
10200 OFFICE OF LEGAL AFFAIRS Oracle Approvals
10319-10399 UNIVERSITY ARENAS Oracle Approvals
10400-10499 COMPLIANCE AND ETHICS Oracle Approvals
10500-10599 INSTITUTIONAL RESEARCH AND POLICY STUDIES Teresa O'Connor
12000-12999 GLOBAL RISK MGMT. SERVICES Valerie Russell
13000 AVP F&A FIXED ASSETS Milagros Concepcion
13600-13799 UNIV GALLERY & SAU GAME ROOM Oracle Approvals
14000-15999 CONTROLLER'S OFFICE Milagros Concepcion
17000-17999 HUMAN RESOURCES Julie Hawk
18000-18019 FMS Mike Yonko
18020 FMS ADMIN SERVICES INSURANCE Valerie Russell
18021-19999 FMS Mike Yonko
20000-21899 HOUSING Kory Samuels
21900-21999 RIT INN Tammy Gangarosa
22100-22999 HOUSING Kory Samuels
23000-23099 MARGARET'S HOUSE Lynn Purdy/Jennifer Lana
23300-25999 AUXILIARIES Kory Samuels/Donald LaFlam
29000 BARNES & NOBLE ADMIN Milagros Concepcion
29025-29030 AACS Milagros Concepcion
29800-29899 RETAIL MARKETING Kory Samuels
30000-39999 STUDENT AFFAIRS Lynn Purdy
40000-49999 NTID Kelli McIntee/Christy Kuhn
50000-59999 STUDENT ORGANIZATIONS Laura Hellwig
60000-60029 PROVOST & SR VP ACA AFF Emily Redman
60030 FAC RECRUITMENT & RETENTION Ricki Wensel
60032-60033 PROVOST FAC ASSOC Emily Redman
60035 FUTURE FAC Ricki Wensel
60036 ACA AFF IMMIGRATION Emily Redman
60041-60042 INT'L EDUC & STUDY ABROAD Emily Redman
60045-60699 PROVOST & SR VP ACA AFF Emily Redman
61200-61299 THE WALLACE CENTER Becky Kiely
61900-61999 UNIVERSITY EXPLORATION Emily Redman
62200-62299 ASSISTANT PROVOST FOR UNDERGRADUATE EDUCATION Emily Redman
62300-62399 UNIVERSITY MIDDLE STATES, K-12 % ADVISING Emily Redman
62400-62499 VICE PRESIDENT FOR RESEARCH Rosemary Andolina
62500-62508 ACADEMIC ENHANCEMENT PROGRAM (HONORS
PROGRAM)
Emily Redman
62510-62599 STUDY ABROAD Lyndsey McGrath
62700-63999 KGCOE Anne Stevens
64000-64999 SCB Vicky Cottrell
65200-66999 CAD Jason Spaid
67000-67999 COS Angela Dolliver
67900-67999 CIS Keisha Burton
68400-69999 CLA Israel Brown
70000-71999 CET Katie Smith
72000-72399 SIOS Keisha Burton
72400-72499 KOSOVO Annette Agness
73000-73999 ILI Emily Redman
74000-75999 ITS Tim Heacock
76000-78999 CIMS, PAL, & GIS Randy Jones
82000-89999 GCCIS Tracy Miller
86000-86999 CHST Sueann Maynard
94000-94999 DAR Oracle Approvals
95500-96899 SFA Amy Freitas
96900-96999 PLTW Sarah Pillittere
97500-97699 WOMEN'S NETWORK & RESOURCE CENTER Lynn Purdy/Jennifer Lana