Monthly Closings

The January general ledger has been successfully closed. Accordingly, January 2026 reporting is final and you may review your applicable reporting. As a reminder, the Report and Account Finder Tool (RAFT) provides functionality to identify the corresponding Workday report for any legacy Oracle report. For additional guidance, please refer to the RAFT Quick Start Guide and the Foundation Data Model (FDM) web page.

The Controller’s office, and our implementation partner, Accenture, have successfully loaded legacy Oracle balances as of June 30, 2024, as well as all Oracle monthly summarized activity from July 1, 2024 through December 31, 2025, into Workday. Please note that Oracle remains RIT’s official financial system of record through December 31, 2025.

January balances reflect all Workday activity that was recorded and fully approved through the month-end close. This multi-step close process requires the Controller’s office to turn off operational activities (payables, payroll, procurement, accounts receivable, etc.) according to a defined timeline. Any transactions not fully approved when the operational activity was closed will post in February once applicable approvals are completed. For example, P-Card transactions not approved by Friday, February 6th at 1pm will be reflected in February activity. Manual journal entries and accounting adjustments that were not fully approved by the deadline require the approval workflow to restart in Workday due to the change in accounting period from January to February.

As an additional reminder, Workday enables significantly more real-time reporting, analysis, and automated allocation processing. For instance, when payroll activity is processed in Workday, related benefit expenses are automatically recorded. Likewise, for sponsored awards with indirect costs, the applicable indirect costs are automatically generated when an eligible expense posts.

As the Controller’s office continues to gain experience with Workday, we look forward to delivering additional efficiencies and system enhancements.

The following schedule will help you to prepare for each month-end general ledger closing. If you require assistance as you request and print monthly statements and detail reports, or have questions regarding the closing, please contact the RIT Service Center (585-475-5000).

Monthly close timelines and business processes are being reviewed as part of the transition to Workday. More information will be posted here when it becomes available.

Read-only access to legacy data in Oracle eBiz (prior to January 1, 2026) is available at https://mybiz.rit.edu/. Please note that a VPN connection is required when accessing the system from off campus.