COVID-19 Employee Information and Resources

The COVID-19 pandemic has given RIT the opportunity to be flexible and creative in accommodating the needs of our employees as we navigate this situation. Please use this page as a single source for information about all of the changes we have made to our employee benefits and resources that may not be found on the RIT Ready COVID-19 website.

Important Update

Effective October 11, 2021, RIT has instituted a Mandatory Employee COVID-19 Vaccination policy. 

COVID-19 Vaccination information.  Employees are required to submit information and proof of COVID-19 vaccination in RIT Employee Self-Service in Oracle.   The COVID-19 Vaccine User Guide provides step by step instructions on how to enter the information.  

We have posted Frequently Asked Questions (FAQs) to help you understand the new policy.

COVID-19 Booster Information Upload - Employees may now upload COVID-19 booster information more easily through a dedicated webpage. 

The webpage is to be used for booster information only and requires that proof (for example, photo, word doc, or pdf) of the booster be added in the submission.  The entry can be done through a web browser from a smart phone, or from a computer. The webpage requires you to log in using your RIT Computer Account. The entries will be routed to HR for review and approval.

Employee Resources

Information and resources for employees related to COVID-19 will be updated here as new information comes in.

COVID-19 Symptom/Exposure/Absence Reporting Process Information for Employees

Employee Benefits Information for COVID-19 provides general information about changes to time-off benefits and sick time, medical coverage, and more.

Dependent and Childcare Resources provides a list of available resources to assist families in navigating this challenging moment in time.


COVID-19 Test submission

Employees can and should report their positive and negative COVID-19 test results via the Employee Self Serve

Employee submission of COVID-19 Test Result User Guide

New York Health and Essential Rights Act (NY HERO Act)

New York State has designated COVID-19 a highly contagious communicable disease that presents a serious risk of harm to the public health under New York State's HERO Act.  This designation means that employers are required to implement workplace plans to protect employees against exposure and disease during an airborne infectious disease outbreak.  

View RIT's Infectious Disease Exposure Prevention Act Plan

Supervisor Resources

Information and resources for supervisors and managers related to COVID-19 are updated often and posted here.

Supervisor FAQ

Pay Guidelines During the COVID-19 Pandemic based on employee work status and situation.

COVID-19 Testing: Supervisors can submit COVID-19 test results on behalf of their employees via Supervisor Self Serve.  For specific submission instructions, please see the Supervisor COVID-19 Test Result User Guide

COVID-19 Vaccinations: Supervisors can submit COVID-19 vaccination information on behalf of their employees. For specific submission instructions, please see the COVID-19 Vaccine User Guide.

COVID-19 Employee Vaccination Reports:  Supervisors can run reports in Oracle Supervisor Self Serve for the vaccination status of all employees within their supervisory hierarchy including adjunct employees.  For specific instructions on how to run the reports, please see the Supervisor Reports COVID-19 User Guide.   

  • To view regular faculty and staff information, run the reports through RIT Supervisor Self Serve
  • To view adjunct information, run the reports through RIT Adjunct/Student Self Serve
    • Adjuncts are included in the report of the person listed as their supervisor in Oracle.  Adjuncts may work in multiple areas or colleges, however there is only one supervisor listed per adjunct.  Instructions on how to change or remove a supervisor can be found in the Supervisor Change User Guide. The supervisor listed on the Oracle record is responsible to ensure that the adjunct has uploaded their COVID-19 vaccination information. 
    • To find an adjunct that is not listed in the report, please use the Supervisory with Adjunct Reporting Chart located on University Organizational Charts.