COVID-19 Employee Information and Resources

COVID19 Symptom/Exposure/Absence Reporting Process

RIT encourages employees to follow guidance from their local health department. Information provided by New York State may also be useful to employees.

New York State COVID-19 Guidance

Paid Leave for COVID-19

These pay options are applicable once a COVID-19 absence has been reported.

Situation	Work Status - able and permitted to work remotely	Work Status - unable to work due to illness or not permitted to work remotely	Notes
Employee is quarantined as directed by a medical professional due to exposure	Regular Pay	Up to 14 calendar days NY COVID19 Pay⁽¹⁾ based on employee’s standard work schedule
Employee is isolated as directed by a medical professional due to testing positive for COVID-19 but displays no symptoms	Regular Pay	Up to 14 calendar days NY COVID19 Pay⁽¹⁾ based on employee’s standard work schedule
Employee is isolated as directed a by medical professional due to testing positive for COVID-19 and displaying symptoms	Regular Pay	Up to 14 calendar days NY COVID19 Pay⁽¹⁾ based on employee’s standard work schedule	If absence continues beyond 14 calendar days, employee should call Prudential to open a short term disability claim
Employee is quarantined as directed by a medical professional due to a household member who tested positive for COVID-19	Regular Pay	Up to 14 calendar days NY COVID19 Pay⁽¹⁾ based on employee’s standard work schedule	If absence continues beyond 14 calendar days, employee should call Prudential to open a NYS Paid Family Leave claim
Employee has a child in quarantine/isolation as directed by a medical professional	Regular Pay	PTO⁽²⁾ or unpaid	Employee can call Prudential to open a NYS Paid Family Leave claim when caring for family member under isolation orders
Employee has child care issues due to a school/day care closure	Regular Pay	PTO⁽²⁾ or unpaid	School/day care closure is not a qualifying reason for NYS Paid Family Leave

⁽¹⁾ NY COVID19 Pay

An employee is eligible for three instances of COVID pay from the beginning of the pandemic in 2020. In order to be eligible for COVID pay the second and third time, the employee must receive a COVID-positive test result.
Nonexempt employees: supervisor enters NYS COVID19 pay code in Kronos for days in which the employee did not work while in isolation.
Exempt employees: employee submits EX NYS COVID absence in Oracle Employee Self-Service for supervisor approval. This entry captures the absence information in hours but does not change the employee’s pay. The employee will still see their pay as regular hours on their pay stub. Refer to the Employee User Guide for Oracle entry instructions.

⁽²⁾ PTO means paid time off. PTO for this purpose includes any available sick leave, vacation, and/or grandfathered sick time.