COVID-19 Employee Information and Resources

The COVID-19 pandemic has given RIT the opportunity to be flexible and creative in accommodating the needs of our employees as we navigate this situation. Please use this page as a single source for information about all of the changes we have made to our employee benefits and resources that will not be found on the RIT Ready COVID-19 website.

 

RIT Employee Benefits Updates

Employee Benefits Information for COVID-19 for general information about changes to time-off benefits and sick time, medical coverage, and more.

 


Supervisor Resources

Here you can find a collection of information and resources for supervisors and managers related to COVID-19. This will be updated as information comes in.

Supervisor FAQ for administrative answers about the Daily Health Screen and more.

Daily Health Screening and Audit Quick Reference Table

Pay Guidelines During the COVID-19 Pandemic


COVID-19 Test Results

Employees who have taken a COVID-19 test can and should report their positive and negative results online via the Employee Self-Service function in Oracle. Supervisors are also able to submit test results on their employees' behalf if needed. Please see the guides below. If you need more information about access, please visit the HR Self-Service website.

Guides:

Supervisor submission of COVID-19 Test Results

Employee submission of COVID-19 Test Results

 


Influenza Vaccine

Employees who have had an influenza vaccine can and should report their vaccine information online via the Employee Self-Service function in Oracle. Supervisors are also able to submit vaccine information on their employees' behalf if needed. Please see the guides below. If you need more information about access, please visit the HR Self-Service website.

Guides:

Employee reporting of flu vaccination

Supervisor reporting of flu vaccination

 


RIT Dependent and Childcare Resources

RIT is committed to identifying available resources to assist families in navigating this challenging moment in time.

Please visit the RIT Dependent and Childcare Resources website for more information.

 


Remote Work Attestation

Employees that work outside of New York State 100% of the time and all adjuncts that work 100% remotely may attest to that through RIT Employee Self Serve in Oracle and will therefore no longer need to complete the Daily Health Screen. Please see the guide below. If you need more information about access, please visit the HR Self-Service website.

Remote Work Attestation Employee User Guide


Approval Requirements for HR Transactions

Supplemental Payments

Payments outside of base salary are considered supplemental payments. 

Approval for Adjunct and Overload payments must be obtained from the division VP and Dr. Watters for the full budget amount and not for individual payments. 

Approval for Special Assignment and Additional Compensation payments must be obtained from the division VP and Dr. Watters.  All approvals must be obtained prior to issuing offer letters or notifications of payment. This approval process includes grant funded payments.

  • Adjunct
  • Overload
  • Special Assignment
  • Additional Compensation

Process Adjunct and Overload:

Step

Task

Owner

1

Business justification and approval for full budget needed for the semester obtained via email to the Provost for Academic Affairs or Sandy Johnson for Student Affairs AND Dr. Watters.

Dean for colleges, director for Student Affairs

2

Payments are entered into Oracle with normal approval processing (approval workflow)

Department

3

College or Student Affairs division are responsible for ensuring budget is not  exceeded

Department/College/Student Affairs

 

Process Special Assignment and Additional Compensation:

Step

Task

Owner

1

Business justification and approval must be obtained prior to submitting the payment online.  For all non-grant funded payments regardless of amount, approval must be obtained from the divisional VP and Dr. Watters.  For all grant funded (project number that starts with a 3 or any letter) payments of $25,000 or less, approval must be obtained from the Dean or Divisional VP and Dr. Ryne Raffaele. In addition, Dr. Watters must approve all grant funded payments in excess of $25,000.  

Department Head/Dean

2

Payments are entered into Oracle with normal approval processing (approval workflow). The email approval must be added as an attachment to the payment entry.  Attachment instructions in Oracle can be found here.  

Department

3

HR Manager is the final approver in the workflow for all payments

HR Manager

 

Agency Temp hires

Requests for temporary employees from any employment agency must be approved prior to engagement with the agency. VP and Dr. Watters must approve prior to engagement.

Step

Task

Owner

1

Obtain written approval from VP and Dr. Watters

Department Head

2

Approval information for temporary hires through Career Start and Datrose must be provided to John Frazier prior to engagement with Career Start or Datrose. Approval for other agency temp hires must be maintained by the department.

Department Head