Premium Pay Practices

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Call-in Pay

Double Time

Holiday

Overtime

Scheduled Work

Shift Premium

Sunday Premium

 

Call-In Pay

Applies To: All Non-Exempt Employees

Employees who are asked to perform unscheduled work in an emergency receive a minimum of four hours pay at the applicable rate. This applies to work done on campus and work done from home.

Paid time in these and all other instances begins when the employee begins to work.

The employee should record the exact time worked. If the employee works less than fours hours, the supervisor will enter their time worked into Kronos and will then choose the ‘Call-In’ pay code to calculate the balance of the four hours. If the employee works four or more hours, the exact hours worked should be entered into Kronos to be paid at the applicable rate.

 

Double Time

Applies To: All Regular Non-Exempt Employees

Any hours worked on the seventh consecutive day of the pay week which are also in excess of forty for that week, are paid at twice the current hourly pay.

 

Holiday Pay

Applies To: All Regular Nonexempt Employees

Nonexempt staff employees who are required to work on an RIT-observed holiday that falls on a scheduled workday receive 1 1/2 times the base hourly rate for any hours actually worked, and also receive straight time holiday pay for the hours they are normally scheduled to work.

The observance may or may not coincide with the date of the actual holiday. (e.g., if Independence Day falls on a Sunday, the Institute observance generally occurs on Monday, July 5). When this situation occurs, the employee receives holiday pay for the observed holiday and regular pay (with Sunday premium if applicable) for the actual holiday.

The Christmas and New Year's holidays are, however, exceptions to the above. If Christmas Day and New Year's Day fall on Saturday or Sunday, the employee receives holiday pay for the observed holiday and 1 1/2 times the regular hourly rate for hours worked on December 25 and January 1.

Time record should be marked as follows (The example given is for a standard forty (40) hour week position.):

  1. Show hours worked plus the number of hours the employee is normally scheduled to work on that day. (e.g., 8 + 8H). For total weekly hours, show 40 regular and 8 O.T.

In the event that an employee is not regularly scheduled to work on an RIT-observed holiday and does work, the employee will be paid 1 1/2 times the base hourly rate for the hours actually worked; this time worked does not count towards the overtime.

 

Overtime

Applies To: All Regular Non-Exempt Staff and Temporary Employees

All overtime should be approved in advance by an employee's immediate supervisor or department head. Since the premium paid for overtime work is a significant cost to the Institute, authorization is generally limited to unusual circumstances. Overtime pay equals 1 ½ times the employee's hourly pay rate and applies:

Overtime compensation is paid whenever the weekly total of hours worked exceeds 40. Excused absences, sick leave days, and emergency pay hours are not counted toward 40 hours for overtime purposes. Holidays and accrued vacation days taken during the week do, however, count toward the full 40 hours overtime basis, with the exception of holidays which fall on "weekends" (i.e., the two days off at the end of the employee's work week) for those employees working unusual work weeks. (e.g., if the employee's work week is Wednesday through Sunday, his/her "weekends" are Monday and Tuesday.)

Holidays which fall on the "weekend" for those employees are not counted toward weekly overtime as they would be if they fell on one of the employee's regularly scheduled work days. The employee is, however, granted an additional day's pay at straight time for that pay period.

 

Scheduled Work Outside of Regular Hours

Applies To: All Non-Exempt Employees

When employees have a scheduled work assignment which is not continuous with their regular hours, they receive a minimum of two hours pay at the applicable rate. (NOTE: "Scheduled work" is an assignment made with at least 24 hours notice to the employee.)

The employee should record the exact time worked. If the employee works less than two hours, the supervisor will enter their time worked into Kronos and will then choose the ‘Addtl Sched Hrs’ pay code to calculate the balance of the two hours. If the employee works two or more hours, the exact hours worked should be entered into Kronos to be paid at the applicable rate.

 

Shift Premium

Applies To: All Regular Non-Exempt Employees

Some units on campus are required by their nature to routinely operate more than one shift or outside the regular university office hours schedule.

Please refer to the Payroll website for further information on the payment of a shift premium.

 

Sunday Premium

Applies To: All Regular Non-Exempt Employees

Work performed on Sunday is paid at 1 1/2 times the regular hourly rate. Sunday premium is not paid for vacation, sick leave, or holidays.

 

Policy History

Edited July 2015