A. "Authorized Adult" means an individual age eighteen (18) years and older, paid or unpaid, who has completed the youth Program screening process and is permitted to interact with, supervise, chaperone, or otherwise come into contact with Minors as part of a Program.
B. “Child Abuse” means inflicting or allowing to be inflicted upon a Minor physical injury by other than accidental means that causes or creates a substantial risk of death, serious or protracted disfigurement, protracted impairment of physical or emotional health or protracted loss or impairment of the function of any bodily organ, including abuse that can be characterized as sexual in nature. Typically, peer-to-peer physical (non- sexual) injury does not trigger the reporting obligations established in the policy but requires a case-by-case analysis.
C. “Child Neglect” means impairment or imminent danger of impairment of a Minor’s physical, mental, or emotional condition as a result of the failure of his or her parent or other person legally responsible for his or her care to exercise a minimum degree of care.
D. “Employees” means regular faculty, regular staff, and adjuncts as those terms are defined in RIT’s Employee Work Classification Policy (E01.0).
E. "Mandated Reporter” means an individual required to report suspected Child Abuse or Neglect to New York state. The policy does not alter a Mandated Reporter’s obligations established in New York state law, but rather it establishes a policy-based reporting duty for members of the university community.
F. “Minor” means a person under the age of eighteen (17 years old or younger), including any RIT Employee or intern who is under 18 years of age, any matriculated student who is under 18 years of age, students who are “dually enrolled” in university Programs while also enrolled in primary or secondary schools, or students enrolled in an early college high school affiliated with the university.
G. “Program” includes, but is not limited to, any Program, activity, event, or other opportunity designed specifically for and primarily to serve Minors that is:
- Sponsored by the university, regardless of whether it is held on or off campus or as a Virtual Program;
- Sponsored by a Third Party in RIT Facilities; or
- Sponsored by a Third Party at an off-campus location in which Authorized Adults engage through their university roles.
General courses offered specifically to the matriculated RIT Student body are not considered “Programs” under this policy.
Examples of Programs include camps for school children, a laboratory experience or internship for high school students, workshops for high school students, private or group lessons for children, youth team practices, campus tours, or other field trips.
H. “Program Organizer” means the Authorized Adult with overall supervisory responsibilities for a Program involving Minors. The Program Organizer is the Authorized Adult who oversees the day-to-day Program operations, which includes interacting with and supervising the Minors involved in the Program. Examples of Program Organizers include, among others, a camp director; a staff member coordinating a tutoring Program; faculty or staff who bring a Minor to campus for an opportunity to intern, volunteer, or shadow outside of a structured Program for Minors; or the faculty advisor of a student group sponsoring a youth-serving activity.
I. “Program Staff” means all Authorized Adults and Minors who have successfully completed the Program Staff screening process who are designated by a Program Organizer to be involved with a Program, including RIT Employees, Students, and other individuals.
J. “RIT Community” means any individual authorized to be on the RIT campus including administrators, faculty, staff, Students and student organizations, alumni, and external organizations and individuals in their operations with RIT.
K. “RIT Facilities” means any physical location owned or leased by the university, its subsidiaries or affiliates, wherever located.
L. “RIT-sponsored Programs” means Programs that RIT operates or sponsors or in which RIT Students, faculty, or staff engage through their university roles.
M. “Sex Discrimination” has the same meaning as set forth in RIT’s Policy Prohibiting Discrimination, Harassment and Retaliation (Policy C06.0) and the Student Gender-Based and Sexual Misconduct Policy (Policy D.19).
N. “Sexual Harassment” has the same meaning as set forth in RIT’s Policy Prohibiting Discrimination, Harassment and Retaliation (Policy C06.0) and the Student Gender-Based and Sexual Misconduct Policy (Policy D.19).
O. “Students” means RIT undergraduate students, graduate students, non- matriculated students, and students in not-for-credit Programs.
P. “Third Party” means an external organization or individual not affiliated with the university, including but not limited to, organizations using RIT Facilities under an approved facility and service use contract, as well as contractors, vendors and other service providers with whom the university has an approved contract or other use agreement. This includes, for example, contracted services for dining services and facilities operations.
Q. “Virtual Program” means any Program, event, or activity for Minors conducted entirely or partially remotely by utilizing an online platform(s) for electronic communication.
R. “Volunteers” means individuals who are not RIT Employees or Students but provide uncompensated assistance to the university or to RIT Employees or Students as part of RIT-sponsored Programs involving Minors and are subject to some or all of the requirements of the policy depending on their level of contact with Minors as defined by the policy.