RIT Background Screenings FAQs

Frequently asked questions on the background screening process for pre-employment for regular faculty, staff and adjunct positions and for directors staff and volunteers of programs involving minors.

Who requires a screening?

Faculty, staff, and adjuncts require a screening upon offer of hire. 

People who act as volunteers and staff members including RIT students in RIT sponsored programs involving minors all require screenings.

In addition, a Motor Vehicle Records (MVR) check is needed when driving is an essential function of the job.

What screenings are required and when?

RIT uses the following upon offer of employment. as well as for all directors of programs involving minors

  1. Criminal Background Check
  2. NYS DCJS Sex Offender Registry – level 1,2,3 sex offender check
  3. RIT Student Conduct for current or previous RIT students
  4. MVR when driving is an essential function of the job

RIT will perform the following screenings prior to the start of any program or camp involving minors and annually thereafter for all staff and volunteers including RIT students.

  1. Sex offender registry check (NYS Division of Criminal Justice Services (DCJS) Sex Offender Registry)
  2. RIT Student Conduct check (for current or previous RIT students only)
Do student employees require a screening?

Generally student employees do not require any screenings prior to employment. The following areas do require pre-employment screenings listed above.

  1. Co-op students in Institute Audit Compliance and Advisement 
  2. Student managers that are also bartenders within Dining Services
  3. Students working on grants or externally funded projects that require background checks as a condition of the grant/project
Do returning adjuncts need a screening prior to each semester?

Generally returning adjuncts will not require another screening unless they have not been paid as an adjunct in the prior 12 months.

What is considered an essential function of the job for Motor Vehicle Records (MVR) checks?

The job cannot be performed without driving.  

 

Examples of positions where driving is an essential function of the job include:

Examples of positions where driving is not an essential function of the job include:

What is the NYS License Event Notification Service (LENS) and why is it required?

The License Event Notification Service (LENS) can supply important information about a driver’s qualifications. The system will automatically notify RIT of driver license events as they post to your New York state motor vehicle record. LENS will notify RIT about:

  • the expiration and renewal of a driver license
  • the suspension, revocation and restoration of a driver license
  • changes to a driver license class and privilege
  • traffic convictions
  • reportable accidents
  • driver license suspension and revocation orders
  • completion of a training course to reduce insurance premiums
  • changes to HazMat (Hazardous Material) endorsements
  • changes to MedCert (Medical Certification) status

RIT is committed to the safety of our community and all of our drivers.  The LENS program is used to help monitor a driver’s eligibility under the RIT Vehicle and Driver Safety Procedures.

How do I know when to complete an MVR form and when I need to complete the LENS form

MVR and LENS program

 

      MVR Required                       

LENS Required

Driving is an essential function of the job (personal or RIT vehicle)

Yes

Yes

Driving an RIT vehicle sporadically or as a convenience when driving is not an essential function of the position

No

Yes

Driving regularly for RIT business when driving is not an essential function of the job – (average of weekly or more over the course of a year)

No

Yes

Driving a rental car on a regular basis (average of quarterly or more over the course of a year)

No

Yes

 

Can a foreign national have an MVR?

Individuals without a valid driver’s license issued by a U.S. state will not be permitted to drive. Please note that an International Driver’s Permit is not acceptable.

What screenings are required for Programs Involving Minors and when?

For all directors of programs involving minors

  1. Criminal Background Check
  2. NYS DCJS Sex Offender Registry – level 1,2,3 sex offender check
  3. RIT Student Conduct for current or previous RIT students
  4. MVR when driving is an essential function of the job

 

RIT uses the following for staff or volunteers for programs involving minors

  1. NYS DCJS Sex Offender Registry – level 1,2,3 sex offender check
  2. RIT Student Conduct for current or previous RIT students
What is considered a director of a camp or program involving minors?
  1. The camp/program director is the supervisor of the camp or program and supervises all aspects of the camp/program.
  2. The health director supervises all aspects of the health and sanitation of the program/camp
  3. The aquatics director supervises all aspects of the swimming activities of the program/camp
Where can I find more information on camps and programs involving minors?

Information can be found on the Global Risk Management website here and for camps here.