RIT Background Screenings FAQs

Frequently asked questions on the background screening process for pre-employment for regular faculty, staff and adjunct positions and for directors staff and volunteers of programs involving minors.

Pre-Employment:

 

  1. Who requires a screening?

Various screenings are required prior to employment as faculty, staff or adjunct or as a volunteer or staff member in RIT sponsored programs involving minors. In addition a Motor Vehicle Records (MVR) check when driving is an essential function of the job.

 

  1. What screenings are required and when?

Upon offer of employment or for all directors of programs involving minors

  1. Criminal Background Check
  2. NYS DCJS Sex Offender Registry – level 1,2,3 sex offender check
  3. RIT Student Conduct for current or previous RIT students
  4. MVR when driving is an essential function of the job

 

Staff or volunteers for programs involving minors

  1. NYS DCJS Sex Offender Registry – level 1,2,3 sex offender check
  2. RIT Student Conduct for current or previous RIT students

 

  1. Do student employees require a screening?

Generally student employees do not require any screenings prior to employment. The following areas do require pre-employment screenings.

  1. Co-op students in Institute Audit Compliance and Advisement 
  2. Student managers that are also bartenders within Dining Services
  3. Students working on grant associated or externally funded projects that require background checks as a condition of the grant/project

 

  1. Do prior employees including Retirees returning to work as an adjunct require a screening?

Yes

 

  1. Do returning adjuncts need a screening prior to each semester?

Generally returning adjuncts will not require a screening unless they have not been paid as an adjunct in the prior 12 months.

 

  1. What is considered an essential function of the job for Motor Vehicle Records (MVR) checks?

The job cannot be performed without driving. 

 

Examples of positions where driving is an essential function of the job

  • Delivery (catering, HUB), Admissions Counselor, Shuttle driver, Groundskeeper, Public Safety Officer

Examples of positions where driving is not an essential function of the job

  • Interpreter, Staff Assistant, Project Manager, Architect, Mechanic

 

  1. What is the NYS License Event Notification Service (LENS) and why is it required?

Awaiting answer from Melinda Ward

 

  1. How do I know when to complete an MVR form and when I need to complete the LENS form

 

MVR and LENS program

 

               MVR Required

LENS Required

Driving is an essential function of the job (personal or RIT vehicle)

Yes

Yes

Driving an RIT vehicle sporadically or as a convenience when driving is not an essential function of the position

No

Yes

Driving regularly for RIT business when driving is not an essential function of the job – (average of weekly or more over the course of a year)

No

Yes

Driving a rental car on a regular basis (average of quarterly or more over the course of a year)

No

Yes

 

  1. Can a foreign national have an MVR?

Individuals without a valid driver’s license issued by a US State will not be permitted to drive. Please note that an International Driver’s Permit is not acceptable.

 

Programs including camps involving minors:

 

  1. What is considered a director of a camp or program involving minors?
    1. The camp/program director is the supervisor of the camp or program and supervises all aspects of the camp/program.
    2. The health director supervises all aspects of the health and sanitation of the program/camp
    3. The aquatics director supervises all aspects of the swimming activities of the program/camp