Moving & Relocation Expenses

Moving & Relocation

Newly hired professional staff and faculty members relocating to the Rochester area to work at RIT may be eligible to receive reimbursement for certain expenses incurred as a result of their move. The actual amount of the reimbursement may vary due to departmental budgetary restrictions.

  1. Complete an RIT Relocation Expense Report to account for relocation expenses. Forward the approved form, with original documentation, to payroll@rit.edu for processing.
  2. Your reimbursement will be added to your paycheck during the next payroll process.
  3. Reimbursable moving expenses are all taxable and will be reflected on your paystub as "moving expense taxable". Taxes will be withheld from moving expense reimbursements and will be included in Box 1 on your W-2.
  4. RIT follows the IRS guidelines for computing federal income tax. Refer to the Exclusion from Income of Qualified Moving Expense Reimbursements located on the IRS web page.
  5. With the approval of the appropriate dean or department head, reimbursable expenses may include the following:
    • Movement of household goods
    • Meals while traveling
    • Lodging during the move
    • Lodging before or after the move
    • Temporary living expenses
    • Please refer to the entire list of reimbursable expenses found in IRS publication 521.
  6. If you incurred additional expenses that were not reimbursed by RIT, but qualify as deductible moving expenses, you may be able to deduct them when you file your tax return. Consult your tax advisor for further information.
  7. If you have any questions about reimbursements for relocation and moving expenses, call the Payroll Office at 475-5582.