To be completed each fiscal year in support of a cell phone reimbursement request by providing a detailed explanation of the reason (e.g., business purpose) an employee requires a cell-phone/PDA to conduct RIT business outside of regular business hours.

(585) 475-2418

This process is completed online in Oracle Self-Serve. To provide new or updated signature authority for employees authorized to approve Invoice Payment Forms, Travel Expense Reports, and Requisitions, follow these instructions.

(585) 475-4900

To authorize the direct deposit of a reimbursement into an employee's checking or savings account.

(585) 475-7221

GRA Payment Request (Semesters)

To request stipend payments for Graduate Research Assistants.

(585) 475-4905

Payments to vendors for items not purchased on a purchase order.
Travel cash advances for RIT employees.
Travel reimbursements for non-RIT employees. Cash advances > $50.00

(585) 475-5580

To calculate amount due to traveler (student or non-RIT employee) for use of personal automobile for business travel. Attach to Invoice Payment Form for reimbursement. (To reimburse an employee for mileage, use RIT Expense Reimbursement Application.)

(585) 475-5580

Used to document the participant's understanding and agreement with the program requirements, conditions applicable to their participation, and to process participant stipend/subsistence allowance payments.

(585) 475-4905

Used to initiate independent contractor services. This is the pre-approval form and it must be submitted and approved by accounts payable before the services are received.

(585) 475-2418

Used to reconcile payments made to human subjects.
To request an advance for funds use an Invoice Payment Form.

(585) 475-2418

To request for taxpayer identification number and certification.

(585) 475-2418

To certify country location of work performed by the payee for tax withholding purposes.

(585) 475-5582

To determine whether or not the payee is a U.S. Citizen for tax withholding purposes.

(585) 475-5582

Setup vendors/suppliers not yet in Oracle.

(585) 475-4900

Reimburse employees for travel related expenses involving airline travel or an overnight stay.

(585) 475-7221

Reimburse non-employees for travel related expenses involving airline travel or an overnight stay.

(585) 475-7221

Request to wire payment directly to payee bank account, usually restricted to foreign individuals/vendors.

(585) 475-2418

To request a credit memo, adjustment or a write off of an invoice in the Oracle Accounts Receivable system.

(585) 475-5452

To inform Property Control of the change in status of an asset.

(585) 475-4933

To be presented upon request when removing asset from RIT.

(585) 475-4933

Submitted after annual capital equipment physical inventory is uploaded to Oracle.

(585) 475-4933

Additional Payment
This is an Oracle Online Application

To process payments to exempt (salaried) employees for work over and above base salary.

Additional payments may be made to non-exempt (hourly) employees for extra effort, spot award or job related prize only.

(585) 475-4905

To allow student employees, faculty, and staff to correct or change their address in the payroll system. Students must also update their address in SIS in order for the change to be permanent.

(585) 475-2381
(585) 475-2382

To request a taxable allowance for an employee to defray the cost of home internet and/or cellular phone service used for business purposes.

(585) 475-2381

To request a taxable allowance for Finance & Administration employees to defray the cost of cellular phone service used for business purposes.

(585) 475-2381

To sign-up, change, or cancel direct deposit of payroll check.

(585) 475-2381
(585) 475-2382

To initiate any action regarding RIT faculty and staff employees (non-student) such as hire, termination, change in status, rate increase, new salary distribution, etc.

Human Resources

To report gifts (tangible or cash equivalent) to employees, students, and non-employees.

(585) 475-2418

To claim federal tax exemptions.

(585) 475-2381
(585) 475-2382

To access the Kronos Workforce Central Timecard system (use for both Supervisor & Employee Self-serve access).

(585) 475-2381
(585) 475-2382

To set up or cancel payroll deductions for Margaret House.

(585) 475-2381
(585) 475-2382

To apply for compensation for expenses incurred during moving.

(585) 475-5582

To claim state tax exemptions.

(585) 475-2381
(585) 475-2382

Oracle Online Payroll Change Request

This is an Oracle Online Responsibility accessed under:  https://mybiz.rit.edu

For students and co-op employees only. To initiate payroll adjustments for missed hours in a prior pay period.

(585) 475-4905

To initiate payroll adjustments for earnings or pay codes for a prior pay period for an RIT non-exempt hourly staff member.

(585) 475-5984

To set up, change, or cancel deductions for savings bonds.

Human Resources

This is an online application and may be viewed by clicking here.

Parking Office

This is an online application. You may choose payroll deduction or add a lump sum via credit card.

(585) 475-2381
(585) 475-2382

When adding a punch or changing an existing punch in a CURRENT pay period.

(585) 475-5984

The RIT Time sheet.

(585) 475-2381
(585) 475-2382

Deposit ID

To deposit funds into an RIT general ledger account.

(585) 475-2375
(585) 475-2237

To place departmental orders at the Digital Den.

(585) 475-2505

For a PI to approve a purchase made on a departmental procard.

(585) 475-7762

To place catering orders for Java Wally's.

(585) 475-4770

NTID Government Travel Card Forms

To apply for a Government Travel card (NTID employees only).

(585) 475-4491

Petty Cash

To reimburse students for small dollar business expenditures less than $50.00. Please order forms from the HUB.

(585) 475-2375
(585) 475-2237

Student Employment Hire

To initiate action to hire an RIT student.

Student Employment Payroll Change

To initiate student changes for merit increases, account number changes, rate changes for co-ops, extension of employment and date, re-class of title, etc.