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Accounting
To move budget dollars from one account to another.
To make correcting entries to general ledger accounts.
To make correcting entries to general ledger accounts.
(585) 475-5982
Note: To process all types of journal entries complete the Excel template. For restricted object codes (refer to instructions), send template to postmyje@rit.edu with a request to complete the upload.
RIT Service Center - RIT self-service portal or (585)-475-5000
To gain access to on-line capabilities, in the General Ledger, AR, AP, Procurement and Fixed Assets modules used for inquiry and reporting.
RIT Service Center - RIT self-service portal or (585)-475-5000
To request a change to a ProCard's name, account number or limit.
Must be attached to your monthly Procurement Card statement & returned to Accounting.
To apply for an RIT Procurement Card for a department or individual.
To request a special project account #10XXX or designated fund #15XXX - #17XXX. For more information, Special Project and Designated Fund Information
RIT Service Center - RIT self-service portal or (585)-475-5000
Accounts Payable
To be completed each fiscal year in support of a cell phone reimbursement request by providing a detailed explanation of the reason (e.g., business purpose) an employee requires a cell-phone/PDA to conduct RIT business outside of regular business hours.
(585) 475-2418
This process is completed online in Oracle Self-Serve. To provide new or updated signature authority for employees authorized to approve Invoice Payment Forms, Travel Expense Reports, and Requisitions, follow these instructions.
(585) 475-4900
To authorize the direct deposit of a reimbursement into an employee's checking or savings account.
(585) 475-7221
GRA Payment Request (Semesters)
To request stipend payments for Graduate Research Assistants.
(585) 475-4905
Payments to vendors for items not purchased on a purchase order.
Travel cash advances for RIT employees.
Travel reimbursements for non-RIT employees. Cash advances > $50.00
Travel cash advances for RIT employees.
Travel reimbursements for non-RIT employees. Cash advances > $50.00
(585) 475-5580
To calculate amount due to traveler (student or non-RIT employee) for use of personal automobile for business travel. Attach to Invoice Payment Form for reimbursement. (To reimburse an employee for mileage, use RIT Expense Reimbursement Application.)
(585) 475-5580
Used to document the participant's understanding and agreement with the program requirements, conditions applicable to their participation, and to process participant stipend/subsistence allowance payments.
(585) 475-4905
Used to initiate independent contractor services. This is the pre-approval form and it must be completed and attached to a RIT Service Center (RSC) Service Request before the services are received.
(585) 475-5000
Used to reconcile payments made to human subjects.
To request an advance for funds use an Invoice Payment Form.
To request an advance for funds use an Invoice Payment Form.
(585) 475-2418
To request for taxpayer identification number and certification. This form must be completed and attached to a RIT Service Center (RSC) Service Request before request can be processed.
(585) 475-5000
To certify country location of work performed by the payee for tax withholding purposes.
(585) 475-5582
To determine whether or not the payee is a U.S. Citizen for tax withholding purposes.
(585) 475-5582
Setup vendors/suppliers not yet in Oracle. This form must be completed along with a W-9 form, and Vendor Set-up form and attached to a RIT Service Center (RSC) Service Request before the request can be processed.
(585) 475-4900
Reimburse employees for travel related expenses involving airline travel or an overnight stay.
(585) 475-7221
Reimburse non-employees for travel related expenses involving airline travel or an overnight stay.
(585) 475-7221
Request to wire payment directly to payee bank account, usually restricted to foreign individuals/vendors.
(585) 475-2418
Accounts Receivable
To request a credit memo, adjustment or a write off of an invoice in the Oracle Accounts Receivable system.
(585) 475-5452
Fixed Assets
To inform Property Control of the change in status of an asset.
(585) 475-4933
Submitted after annual capital equipment physical inventory is uploaded to Oracle.
(585) 475-4933
To advise/receive authorization from Property Control to fabricate a piece of capital equipment.
(585) 475-4933
Payroll
Additional Payment
This is an Oracle Online Application
This is an Oracle Online Application
To process payments to exempt (salaried) employees for work over and above base salary.
Additional payments may be made to non-exempt (hourly) employees for extra effort, spot award or job related prize only.
(585) 475-4905
To allow student employees, faculty, and staff to correct or change their address in the payroll system. Students must also update their address in SIS in order for the change to be permanent.
(585) 475-2381
(585) 475-2382
(585) 475-2382
To request a taxable allowance for an employee to defray the cost of home internet and/or cellular phone service used for business purposes.
(585) 475-2381
To request a taxable allowance for Finance & Administration employees to defray the cost of cellular phone service used for business purposes.
(585) 475-2381
To sign-up, change, or cancel direct deposit of payroll check.
(585) 475-2381
(585) 475-2382
(585) 475-2382
To initiate any action regarding RIT faculty and staff employees (non-student) such as hire, termination, change in status, rate increase, new salary distribution, etc.
Human Resources
To report gifts (tangible or cash equivalent) to employees, students, and non-employees.
(585) 475-2418
To access the Kronos Workforce Central Timecard system (use for both Supervisor & Employee Self-serve access).
(585) 475-2381
(585) 475-2382
(585) 475-2382
To set up or cancel payroll deductions for Margaret House.
(585) 475-2381
(585) 475-2382
(585) 475-2382
To apply for compensation for expenses incurred during moving.
(585) 475-5582
Oracle Online Payroll Change Request
This is an Oracle Online Responsibility accessed under: https://mybiz.rit.edu For students and co-op employees only. To initiate payroll adjustments for missed hours in a prior pay period.
(585) 475-4905
To initiate payroll adjustments for earnings or pay codes for a prior pay period for an RIT non-exempt hourly staff member.
(585) 475-5984
This is an online application. You may choose payroll deduction.
(585) 475-2381
(585) 475-2382
(585) 475-5000
(585) 475-2382
(585) 475-5000
When adding a punch or changing an existing punch in a CURRENT pay period.
(585) 475-5984
Other Areas
Deposit ID
To deposit funds into an RIT general ledger account.
(585) 475-2375
(585) 475-2237
(585) 475-2237
For a PI to approve a purchase made on a departmental procard.
(585) 475-7762
Petty Cash
To reimburse students for small dollar business expenditures less than $50.00. Please order forms from the HUB.
(585) 475-2375
(585) 475-2237
(585) 475-2237
Student Employment Payroll Change
To initiate student changes for merit increases, account number changes, rate changes for co-ops, extension of employment and date, re-class of title, etc.
Travel
PNC Travel Card cardholder Agreement form.
To apply for an RIT Travel Card for an individual.
To request limit change for an RIT Travel Card for an individual.