Forms

Jump to:

Accounting

Accounts Payable

Accounts Receivable

Fixed Assets

Payroll

Procurement Card

Other Areas

Travel

Accounting

To move budget dollars from one account to another.
To make correcting entries to general ledger accounts.
(585) 475-5982
 
 
Note: To process all types of journal entries complete the Excel template. For restricted object codes (refer to instructions), send template to postmyje@rit.edu with a request to complete the upload.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To gain access to on-line capabilities, in the General Ledger, AR, AP, Procurement and Fixed Assets modules used for inquiry and reporting.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To request a special project account #10XXX or designated fund #15XXX - #17XXX.  For more information, Special Project and Designated Fund Information
RIT Service Center - RIT self-service portal or (585)-475-5000
 

Accounts Payable

To be completed each fiscal year in support of a cell phone reimbursement request by providing a detailed explanation of the reason (e.g., business purpose) an employee requires a cell-phone/PDA to conduct RIT business outside of regular business hours.
(585) 475-2418
 
 
This process is completed online in Oracle Self-Serve. To provide new or updated signature authority for employees authorized to approve Invoice Payment Forms, Travel Expense Reports, and Requisitions, follow these instructions.
(585) 475-4900
 
 
To authorize the direct deposit of a reimbursement into an employee's checking or savings account.
(585) 475-7221
 
 
To request stipend payments for Graduate Research Assistants.
(585) 475-4905
 
 
Payments to vendors for items not purchased on a purchase order.
Travel cash advances for RIT employees.
Travel reimbursements for non-RIT employees. Cash advances > $50.00
(585) 475-5580
 
 
To calculate amount due to traveler (student or non-RIT employee) for use of personal automobile for business travel. Attach to Invoice Payment Form for reimbursement. (To reimburse an employee for mileage, use RIT Expense Reimbursement Application.)
(585) 475-5580
 
 
Used to document the participant's understanding and agreement with the program requirements, conditions applicable to their participation, and to process participant stipend/subsistence allowance payments.
(585) 475-4905
 
 
Formerly known as Pre-Approval to Engage Independent Contractor Services.  This form is now completed by suppliers during the onboarding process via PaymentWorks or when an exception or renewal is required.
(585) 475-5000
 
 
Used to reconcile payments made to human subjects.
To request an advance for funds use an Invoice Payment Form.
(585) 475-2418
 
 
To request for taxpayer identification number and certification. This form must be completed and attached to a RIT Service Center (RSC) Service Request before request can be processed.
(585) 475-5000
 
 
To certify country location of work performed by the payee for tax withholding purposes.
(585) 475-5582
 
 
To determine whether or not the payee is a U.S. Citizen for tax withholding purposes.
(585) 475-5582
 
 
As of April 3, 2023, all new suppliers should be invited to engage with RIT by first completing their setup via PaymentWorks.  Any Department User can send an invitation using the "Supplier Setup" link on the left.  Please follow this link for more information on this process.
(595) 475-7221
 
 
Reimburse non-employees for travel related expenses involving airline travel or an overnight stay.
(585) 475-7221
 
 
Request to wire payment directly to payee bank account, usually restricted to foreign individuals/vendors.
(585) 475-2418
 
 

Accounts Receivable

To request a credit memo, adjustment or a write off of an invoice in the Oracle Accounts Receivable system.
(585) 475-5452
 
 

Fixed Assets

To inform Property Control of the change in status of an asset.
(585) 475-4933
 
 
To be presented upon request when removing asset from RIT.
(585) 475-4933
 
 
RIT Capital Equipment Physical Inventory Certification
Certification is routed through Oracle after the annual capital equipment physical inventory is uploaded to Oracle. PDF form is no longer used.
(585) 475-4933
 
 
 
 

Payroll

Additional Payment
This is an Oracle Online Application

To process payments to exempt (salaried) employees for work over and above base salary.

Additional payments may be made to non-exempt (hourly) employees for extra effort, spot award or job related prize only.

Human Resources
 
 
Correction/Change of Address
This is an Oracle Online Application

Once Logged in to Oracle self-service https://myinfo.rit.edu  you will find your address under My Personal Demographic and Contact Information. Students must also update their address in SIS in order for the change to be permanent.

(585) 475-2381
(585) 475-2382
 
 
To request a taxable allowance for an employee to defray the cost of home internet and/or cellular phone service used for business purposes.
(585) 475-2381
(585) 475-2382
 
 
 
To request a taxable allowance for Finance & Administration employees to defray the cost of cellular phone service used for business purposes.
(585) 475-2381
(585) 475-2382
 
 
Direct Deposit
Once Logged in to Oracle self-service https://myinfo.rit.edu  you can add or update your payroll direct deposit accounts at RIT Employee Self-Service: My Banking Information
 
 
To initiate any action regarding RIT faculty and staff employees (non-student) such as hire, termination, change in status, rate increase, new salary distribution, etc.
Human Resources
 
 
To report gifts (tangible or cash equivalent) to employees, students, and non-employees.
(585) 475-6909
 
 
To claim federal tax exemptions.
(585) 475-2381
(585) 475-2382
To apply for compensation for expenses incurred during moving.
(585) 475-5582
 
 
To claim state tax exemptions.
(585) 475-2381
(585) 475-2382
 
 
Oracle Online Payroll Change Request 
This is an Oracle Online Responsibility accessed under:  https://mybiz.rit.edu  For students and co-op employees only. To initiate payroll adjustments for missed hours in a prior pay period.
(585) 475-2381
(585) 475-2382
 
 
 
To initiate payroll adjustments for earnings or pay codes for a prior pay period for an RIT non-exempt hourly staff member.
(585) 475-2381
(585) 475-2382

 

 
This is an online application and may be viewed by clicking here.
Parking Office
 
 
This is an online application. You may choose payroll deduction.
(585) 475-2381
(585) 475-2382
(585) 475-5000
 
 
When adding a punch or changing an existing punch in a CURRENT pay period.
(585) 475-2381
(585) 475-2382
 
 
The RIT Timesheet
 
 

Procurement Card

Procurement Card cardholder agreement form.
 
 
To request information on an item on a PNC statement.
 
 
Must be attached to your monthly Procurement Card statement & returned to Accounting.
 
 
Monthly log for tracking Procurement Card purchases.
 
 
To request a change to a Procurement card's limit.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
General questions for PNC Procurement Card or Active Pay.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To apply for a new individual RIT Procurement Card.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To apply for a new department RIT Procurement Card.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To apply for a replacement individual or department RIT Procurement Card.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To request for an individual or department RIT Procurement Card to be cancelled.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To request an international procurement card purchase restriction release.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To request the addition of account combinations to PNC Active Pay.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To request a change to a Procurement card's default account number listed in Active Pay.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To request a Procurement card proxy change.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To request a change in cardholder for Procurement card.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
To request a change to a Procurement card's name embossed on card.
RIT Service Center - RIT self-service portal or (585)-475-5000
 
 
 

Other Areas

Deposit ID
To deposit funds into an RIT general ledger account. Please order forms from the HUB.
 
 
To place departmental orders at the Digital Den.
(585) 475-2505
 
 
For a PI to approve a purchase made on a departmental procard.
(585) 475-7762
 
 
To place catering orders for Java Wally's.
(585) 475-4770
 
 
 
 
Petty Cash
To reimburse students for small dollar business expenditures less than $50.00. Please order forms from the HUB.
 
 
Student Employment Hire
To initiate action to hire an RIT student.
 
 
Student Employment Payroll Change
To initiate student changes for merit increases, account number changes, rate changes for co-ops, extension of employment and date, re-class of title, etc.
 
 

Travel

PNC Travel Card cardholder Agreement form.
 
 
To apply for an RIT Travel Card for an individual.
 
To request limit change for an RIT Travel Card for an individual.